Top 47 Payroll assistant Jobs in Phoenix Az

Full Charge Bookkeeper/Office Manager
Fransmart —Scottsdale, AZ
- $65,000 - $90,000 a year
- Full-time
- Background check
- Microsoft Excel
- CPA
- Health insurance
- 401(k)
Quick Apply
10d
Administrative Assistant
U.S. District Court - District of Arizona —Phoenix, AZ
- $56,876 - $92,435 a year
- Online Application
- Microsoft Outlook
- Pass drug screening
- Mid-level
12d
Administrative Assistant I - Fire Department Executive Office
City of Phoenix —Phoenix, AZ
- $25.43 - $45.67 an hour
- Online Application
- Clean driving record
- Inventory management
- Writing skills
- Commuter assistance
- Paid parental leave
2d
Administrative Assistant
U.S. Courts —Phoenix, AZ
- $56,876 - $65,173 a year
- Online Application
- Word processing
- Pass drug screening
- Mid-level
- Paid parental leave
- Paid holidays
3h
Administrative Assistant
Celtic Elevator —Phoenix, AZ
- $24 - $26 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
6d
Administrative Assistant
Roto-Rooter Services Company —Glendale, AZ
- $22 - $23 an hour
- Urgently hiring
- Microsoft Excel
- Office
- Military encouraged
- Profit sharing
- Paid training
10h
D/C Human Resources Asst
Marshalls —Phoenix, AZ
- $20.50 - $25.75 an hour
- Full-time
- Bilingual
- Microsoft Word
- Mid-level
- Paid parental leave
- Paid holidays
Construction Administrative Assistant
The Walsh Group —Goodyear, AZ
- Full-time
- Research
- Office
- Administrative experience
2d
Human Resources Assistant
BHS Kinetic —Scottsdale, AZ
- $21 - $23 an hour
- Full-time
- Background check
- Microsoft Outlook
- Pass drug screening
- Paid jury duty
- Health insurance
Quick Apply
13d
Assistant Apartment Manager / Data Entry
Management Support —Mesa, AZ
- $25 - $27 an hour
- Full-time
- Microsoft Outlook
- Writing skills
- English
- Health insurance
- Dental insurance
Quick Apply
Part-Time Office Administrator
FinePoint HR —Phoenix, AZ
- $22 - $28 an hour
- Part-time
- Hospitality
- Spanish
- Microsoft Excel
Quick Apply
6d
Administrative Assistant- Part-Time (28 hrs/week)
Cartwright School District #83 —Phoenix, AZ
- $16.22 - $21.21 an hour
- Part-time
- Spanish
- Computer literacy
- Writing skills
Administrative Coordinator
Sprouts Farmers Market —Mesa, AZ
- 8 hour shift
- 18 years or older
- Microsoft Outlook
- Sanitation
- Paid parental leave
- Health savings account
7d
Benefits Administrative Coordinator
Cartwright School District #83 —Phoenix, AZ
- Full-time
- Microsoft Excel
- Computer literacy
- Mid-level
- Wellness program
- Health savings account
Business Office Assistant - Ahwatukee Post Acute
Ahwatukee Post Acute —Phoenix, AZ
- Full-time
- Computer literacy
- Basic math
- Office
Quick Apply
Administrative Assistant - Talking Stick Resorts Amphitheatre
Legends Global —Phoenix, AZ
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Office
Bookkeeper/Account Assistant
ProCraft Cabinetry —Phoenix, AZ
- 8 hour shift
- Bachelor of Science
- Writing skills
- Office
- Paid holidays
- Health insurance
Quick Apply
People Operations Administrative Coordinator
Cascade Drilling, LP —Peoria, AZ
- $24 - $27 an hour
- Full-time
- Clean driving record
- Microsoft Outlook
- Pass drug screening
- Paid training
- Paid holidays
Quick Apply
5d
Office Assistant
Smart Systems Technologies of AZ Inc —Tempe, AZ
- $17 an hour
- Full-time
- Office
- Entry level
Quick Apply
Executive Assistant & HR Coordinator
Peak Dermatology —Surprise, AZ
- $55,000 - $62,000 a year
- Full-time
- Google Workspace
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
5d

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Full Charge Bookkeeper/Office Manager

Fransmart
Scottsdale, AZ

Quick Apply

Job Details

Full-time
$65,000 - $90,000 a year
10 days ago

Benefits

Health insurance
401(k)
Paid time off

Qualifications

Microsoft Excel
Administrative experience
Vendor relationship management
Recruiting
SharePoint
Business Administration
Office management
Business
Associate's degree

Full Job Description

ABOUT THE COMPANY

HB Protein Smoothies is scaling rapidly with corporate locations and multi-unit franchise deals, backed by Fransmart. Fransmart is a franchise development company specializing in identifying and scaling emerging restaurant and retail brands into national and global chains, with a track record of growing concepts like Five Guys, QDOBA, and The Halal Guys from a handful of units into powerhouse franchises.

We seek a proactive Full Charge Bookkeeper / Office Manager / Administrative Lead to serve as the primary internal overseer and integrator of outsourced bookkeeping deliverables, while leading Microsoft 365 setup from scratch, building scalable admin systems, maintaining a professional data room, and preparing PE-ready infrastructure. You will have authority to evaluate and recommend keeping the outsourced model or bringing bookkeeping in-house as volume grows.

POSITION SUMMARY

The Full Charge Bookkeeper / Office Manager / Administrative Lead is the internal champion of HB Protein Smoothies’ administrative systems, financial oversight, office operations, compliance, and documentation. With a trusted outsourced bookkeeping partner already managing monthly books and KPI tracking, you will focus on integration and quality assurance of their deliverables, Microsoft 365 ecosystem setup (from scratch), scalable process design (including Power Automate automations), data room organization, and PE-ready infrastructure. You serve as the primary liaison to the outsourced firm and hold authority to assess and recommend transitioning bookkeeping in-house when appropriate. This builder role supports rapid scaling until a Controller or CFO is hired.

KEY RESPONSIBILITIES

Bookkeeping & Finance

Perform full-cycle bookkeeping: accounts payable, accounts receivable, bank reconciliations, general ledger maintenance, and journal entries.
Prepare monthly, quarterly, and annual financial statements and reports.
Manage cash flow, budgeting, and financial forecasting.
Oversee outsourced bookkeeping, tax, and legal functions; act as the primary point of contact and ensure deliverables meet internal timelines and quality standards.
Support financial reporting and compliance requirements for private equity readiness (e.g., clean books, audit-ready records, internal controls).

Office Management & Systems

Maintain organized physical and digital filing systems, records, and company documents.
Develop and improve administrative processes, office systems, and workflows to support scalability.
Manage office operations, vendor relationships, and day-to-day facility needs in the North Scottsdale headquarters.

HR Administration

Handle HR functions including onboarding/offboarding, employee records, benefits administration, payroll coordination (with outsourced support), and compliance with employment laws.
Support recruitment efforts and maintain HR documentation as the company grows.

Compliance & Reporting

Ensure adherence to financial, regulatory, and franchise-related compliance requirements.
Prepare and assist with tax filings, audits, insurance, and other reporting obligations.
Work closely with outsourced professionals to maintain accurate and timely records.

WHAT SUCCESS LOOKS LIKE

Accurate, timely financials that support strategic decision-making.
Scalable systems and processes ready for 2-3 corporate openings and significant franchise growth.
Strong cross-functional collaboration and oversight of external partners.
Contribution to building a professional, PE-ready infrastructure.

Bonuses tied to verified phase completion and ongoing KPIs. Samples (customize in offer letter):

Phase 1 (M365 Setup + Integration Process, Days 1-30): 5% of base upon verified completion.
Phase 2 (Consistent Oversight + Core Systems, Days 31-90): 7.5% upon sustained performance.
Phase 3 (SOPs, Scalability, Outsourcing Recommendation, Days 91-180): 10%.
Phase 4 (PE-Readiness & Handover): 7.5% upon successful transition support.
Ongoing Quarterly (Post-Phase 2): Up to 5% per quarter based on KPI scorecard average (e.g., 80%+ achievement).

Total Potential: 25–35%+ annualized. Paid upon verified milestones/scorecards. Equity upside as company scales.

QUALIFICATIONS

Experience

5+ years of full-charge bookkeeping and office management experience, ideally in a franchisor, restaurant/hospitality, or multi-unit operation.
Demonstrated experience overseeing outsourced accounting or bookkeeping partners.

Technical Skills

Proficiency in QuickBooks (or similar accounting software) and advanced Excel.
Strong Microsoft 365 skills including SharePoint and Teams; Power Automate experience a plus.
Experience with franchise or PE-ready systems is a strong plus.

Education

Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred. CPA or bookkeeping certification a plus.

Key Attributes

Strong attention to detail, excellent organizational skills, and the ability to multitask in a fast-paced environment.
A builder's mindset — comfortable creating systems and processes from scratch and driving continuous improvement.
Comfortable overseeing outsourced partners while rolling up sleeves for hands-on work.
Growth-oriented and able to scale with the business until a Controller or CFO is brought on.

Location

Local candidates required; proximity to the North Scottsdale headquarters and original HB location strongly preferred. Must pass background check.

COMPENSATION

Base Salary: $65,000 – $90,000 annually, depending on experience, qualifications, and the candidate’s ability to support high-growth scaling.
Benefits: Competitive package including health insurance, 401(k), paid time off, and potential performance bonuses or equity participation as the company scales.

Pay: $65,000.00 - $90,000.00 per year

Benefits:

401(k)
Health insurance
Paid time off

Work Location: In person

Quick Apply

Refine Your Search

payroll assistant jobs in phoenix az

Full Charge Bookkeeper/Office Manager

Administrative Assistant

Administrative Assistant I - Fire Department Executive Office

Administrative Assistant

Administrative Assistant

Administrative Assistant

D/C Human Resources Asst

Construction Administrative Assistant

Human Resources Assistant

Assistant Apartment Manager / Data Entry

Part-Time Office Administrator

Administrative Assistant- Part-Time (28 hrs/week)

Administrative Coordinator

Benefits Administrative Coordinator

Business Office Assistant - Ahwatukee Post Acute

Administrative Assistant - Talking Stick Resorts Amphitheatre

Bookkeeper/Account Assistant

People Operations Administrative Coordinator

Office Assistant

Executive Assistant & HR Coordinator

I want to receive the latest job alert for payroll assistant in phoenix az

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