Top 379 Administrative business partner Jobs in Pittsburgh, Pa

Executive Assistant – Instrument and Enterprise Services
Thermo Fisher Scientific —Pittsburgh, PA
- $35 - $52 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Commuter assistance
- Paid parental leave
6d
LN Concerts, Booking Coordinator
Live Nation —Pittsburgh, PA
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Research
- Health savings account
- Paid holidays
Executive Assistant
Boston Consulting Group —Pittsburgh, PA
- $71,000 - $79,667 a year
- Full-time
- Customer service
- Urgent Care
- Research
- Profit sharing
- Paid parental leave
Senior Administrative Coordinator – Tepper School of Business
Carnegie Mellon University —Pittsburgh, PA
- Full-time
- Hybrid work
- Background check
- Oracle
- 3 years
- Commuter assistance
- Paid holidays
1d
Administrative Assistant
Samsung —Washington, PA
- $32.21 - $39.66 an hour
- Full-time
- Word processing
- Mid-level
- Office
- Wellness program
- Health insurance
Finance Director
Borough of Dormont —Dormont, PA
- $60,000 - $80,000 a year
- Full-time
- Word processing
- Office
- Finance
- Paid parental leave
- Health insurance
Quick Apply
Client Service Associate
Confluence Financial Partners —Canonsburg, PA
- From $55,000 a year
- Full-time
- Microsoft Excel
- Customer service
- Office
- Health insurance
- Dental insurance
Quick Apply
Bookkeeper & Office Administrator
NET Xperts LLC —Pittsburgh, PA
- $56,000 - $68,000 a year
- Overtime
- Hybrid work
- Mid-level
- Office
- 3 years
- Free parking
- Paid training
Quick Apply
1d
Billing Assistant/EVV Coordinator
Ideal Home Health Agency —Pittsburgh, PA
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
8d
Team Lead- Pittsburgh
Barber National Institute —Pittsburgh, PA
- Weekends as needed
- CPR Certification
- Mid-level
- Office
8d
Accounts Payable Accountant
Wolfe, LLC —Pittsburgh, PA
- $68,000 - $76,000 a year
- Full-time
- Microsoft Excel
- Oracle
- Mid-level
- Profit sharing
- Health savings account
Pet Insurance Sales Associate - Pittsburg, PA
Fetch Pet Insurance —Pittsburgh, PA
- $55,000 - $90,000 a year
- Full-time
- Customer service
- Writing skills
- 3 years
- Commuter assistance
- Health savings account
Quick Apply
Meta Retail Specialist
Channel Partners —Pittsburgh, PA
- $18.50 an hour
- Overtime
- Writing skills
- Merchandising
- High school diploma or GED
- Paid training
- 401(k)
Skills Trainer
Goodwill of Southwestern Pennsylvania —Pittsburgh, PA
- $18.25 - $18.98 an hour
- Full-time
- Classroom
- Experience working with individuals with disabilities
- Driver's License
Quick Apply
Billing Specialist
ADVANCED HOME HEALTH —Pittsburgh, PA
- $45,000 - $50,000 a year
- Full-time
- Medical office experience
- High school diploma or GED
- Home Health
- Paid holidays
- Health insurance
Quick Apply
Field Service Technician
Hiab —Pittsburgh, PA
- $39.55 - $46.00 an hour
- Full-time
- Background check
- Sales
- 5 years
- Profit sharing
- Paid training
Administrative Operations Coordinator – Wealth Management
Staffmark —Canonsburg, PA
- $22 an hour
- Temporary
- Microsoft Excel
- Microsoft Outlook
- Office
- Disability insurance
- Health insurance
Quick Apply
Accounts Payable Clerk
System One —Pittsburgh, PA
- $18 - $26 an hour
- Contract
- Research
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Facilities Maintenance Director
Partners for Quality —McKees Rocks, PA
- $70,000 - $80,000 a year
- Full-time
- 3 years
- High school diploma or GED
- Driver's License
- Free parking
- Paid training
Account Executive - Public Sector/SLED Sales (Pittsburgh, PA)
Keystone Sports Construction —Pittsburgh, PA
- $100,000 - $175,000 a year
- Full-time
- CRM software
- Background check
- Up to 50% travel
- Health insurance
- Dental insurance
Quick Apply

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Executive Assistant – Instrument and Enterprise Services

Thermo Fisher Scientific -
Pittsburgh, PA

Apply Now

Job Details

Full-time
$35 - $52 an hour
6 days ago

Benefits

Commuter assistance
Paid parental leave
Caregiver leave
Employee stock purchase plan
Paid holidays
Disability insurance
Health insurance
Dental insurance
401(k)
Tuition reimbursement
Paid time off
Parental leave
Employee assistance program
Vision insurance
Life insurance

Qualifications

Project team coordination
Confidential information handling
Microsoft Excel
Office activity coordination
Microsoft Outlook
Business travel arrangements
Executive administrative support
Expense reports
Video conferencing software
Microsoft Teams
Managing projects
Managing executive calendars
Cross-functional collaboration
Logistics planning
Cross-functional communication

Full Job Description

Work Schedule

Standard (Mon-Fri)

Environmental Conditions

Office

Job Description

As part of the Thermo Fisher Scientific team, you’ll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life every single day to enable our customers to make the world healthier, cleaner and safer. We provide our global teams with the resources needed to achieve individual career goals while helping to take science a step beyond by developing solutions for some of the world’s toughest challenges, like protecting the environment, making sure our food is safe or helping find cures for cancer.

We are seeking a highly skilled and adaptable Executive Assistant to support . This role requires a proactive, resourceful individual capable of managing complex calendars, coordinating international and domestic travel, and planning strategic meetings and events. The ideal candidate will thrive in a dynamic environment and possess the organizational agility to navigate a steep learning curve—quickly grasping our business structure and leadership styles.

LOCATION: On-site in Pittsburgh, PA or Waltham, MA. Relocation assistance is NOT provided.

Must be legally authorized to work in the United States without sponsorship.
Must be able to pass a comprehensive background check, which includes a drug screening.

DESCRIPTION:

As an Executive Assistant at Thermo Fisher Scientific, you'll support three (3) fast-paced, results-driven Vice Presidents in the Instrument and Enterprise Services Division in their mission to make the world healthier, cleaner and safer.

You'll serve as a trusted partner to executives, managing complex calendars, coordinating travel, and ensuring seamless communication across the organization. Your exceptional organizational abilities, discretion, and proactive approach will be crucial in managing confidential information and handling multiple high-priority tasks.

You'll collaborate with teams, coordinate meetings and events, and manage special projects to completion. This role requires someone who remains composed while delivering outstanding administrative support that enables executives to focus on strategic priorities

RESPONSIBILITIES:

Provide impeccable administrative support to our executives, ensuring seamless coordination of their calendars, managing travel arrangements, and organizing meetings and events.
Review and process expense reports.
Assist in the preparation of presentations, reports, and other documents, ensuring accuracy and attention to detail. Responsible for creating team organizational charts and managing team budget.
Manages calendaring, travel, expenses, event planning and staff meeting set up for multiple managers.
Responsible for facilitating annual, quarterly, and monthly meetings.
Handle confidential and sensitive information with the utmost professionalism and discretion.
Collaborate with cross-functional teams to facilitate effective communication and information flow.
Manage and prioritize multiple tasks and deadlines, demonstrating exceptional organizational skills.
Conduct research and compile data to support decision-making processes.
Serve as a primary contact for both internal and external parties, demonstrating strong interpersonal and communication abilities.
Contribute to the successful implementation of special projects, demonstrating a proactive and ambitious approach.

REQUIREMENTS:

High school diploma required with minimum of five (5) years of executive administrative experience, or Bachelor's Degree plus two (2) years of executive assistant experience supporting senior leadership, preferably in a global corporate environment.
Preferred Fields of Study: Business Administration, Secretarial Science or related field
Expert proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, Teams)
Outstanding organizational and time management skills with the ability to manage multiple competing priorities
Strong written and verbal communication skills with exceptional attention to detail and professional presence
Demonstrated ability to handle highly confidential and sensitive information with discretion and sound judgment
Exceptional interpersonal skills with the ability to interact effectively with all levels of the organization, including senior leadership
Experience managing complex calendars across multiple time zones
Experience coordinating complex international travel and detailed logistics, including managing visa requirements
Proficiency with expense management systems (e.g., Concur) and virtual meeting platforms
Proven ability to work independently, anticipate needs, and proactively solve problems
Strong project management and event planning capabilities
Collaborative mindset with the ability to work effectively in a global, matrixed environment and build cross-functional relationships
Ability to adapt quickly in a fast-paced, dynamic environment with shifting priorities
Flexibility to support global teams and occasionally work outside standard business hours

WHAT SETS THIS OPPORTUNITY APART:

Join a globally renowned company at the forefront of scientific innovation.
Collaborate with a team of ambitious professionals who are passionate about making a difference.
Contribute to the success of a company that is dedicated to improving human health and well-being.
Work in a dynamic and fast-paced environment where your skills and contributions will be valued.
Access opportunities for professional growth and development within the organization.

We offer competitive remuneration, annual incentive plan bonus scheme, healthcare, company 401k, and a range of employee benefits! Thermo Fisher Scientific offers employment with an innovative, forward-thinking organization, and outstanding career and development prospects. We offer an exciting company culture that stands for integrity, intensity, involvement, and innovation.

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other legally protected status. We will ensure that individuals with disabilities are provided a reasonable accommodation to participate in the job application or interview process, to perform critical job functions, and to receive other benefits and privileges of employment. Please contact us to request an accommodation.

Compensation and Benefits

The hourly pay range estimated for this position based in Massachusetts is $35.00–$52.00.

This position may also be eligible to receive a variable annual bonus based on company, team, and/or individual performance results in accordance with company policy. We offer a comprehensive Total Rewards package that our U.S. colleagues and their families can count on, which includes:

A choice of national medical and dental plans, and a national vision plan, including health incentive programs
Employee assistance and family support programs, including commuter benefits and tuition reimbursement
At least 120 hours paid time off (PTO), 10 paid holidays annually, paid parental leave (3 weeks for bonding and 8 weeks for caregiver leave), accident and life insurance, and short- and long-term disability in accordance with company policy
Retirement and savings programs, such as our competitive 401(k) U.S. retirement savings plan
Employees’ Stock Purchase Plan (ESPP) offers eligible colleagues the opportunity to purchase company stock at a discount

For more information on our benefits, please visit: https://jobs.thermofisher.com/global/en/total-rewards

Apply Now

Refine Your Search

administrative business partner jobs in pittsburgh, pa

Executive Assistant – Instrument and Enterprise Services

LN Concerts, Booking Coordinator

Executive Assistant

Senior Administrative Coordinator – Tepper School of Business

Administrative Assistant

Finance Director

Client Service Associate

Bookkeeper & Office Administrator

Billing Assistant/EVV Coordinator

Team Lead- Pittsburgh

Accounts Payable Accountant

Pet Insurance Sales Associate - Pittsburg, PA

Meta Retail Specialist

Skills Trainer

Billing Specialist

Field Service Technician

Administrative Operations Coordinator – Wealth Management

Accounts Payable Clerk

Facilities Maintenance Director

Account Executive - Public Sector/SLED Sales (Pittsburgh, PA)

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