Top 17 Assistant secretary Jobs in Pittsburgh, Pa

Administrative Assistant - Senior - Women's Health
UPMC —Pittsburgh, PA
- $20.20 - $32.01 an hour
- Full-time
- 5 years
- Word processing
- Mid-level
Legal Assistant/Secretary
The Farneth Law Group, LLC —Pittsburgh, PA
- $18 - $24 an hour
- Full-time
- Mid-level
- Organizational skills
- Fair chance
Quick Apply
10d
Administrative Secretary, Attendance & Act 48 Clerk
Shaler Area School District —Pittsburgh, PA
- $14.42 - $21.25 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- High school
- Health insurance
- Dental insurance
Quick Apply
Medical Secretary
Allegheny County Pennsylvania —Allegheny County, PA
- $20 an hour
- Online Application
- Background check
- Administrative experience
- High school diploma or GED
Legal Executive Assistant
Wabtec —Pittsburgh, PA
- $40 - $50 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Pass drug screening
Quick Apply
Legal Administrative Assistant
Clark Hill —Pittsburgh, PA
- $30 - $38 an hour
- Full-time
- Mid-level
- Microsoft Office
- 3 years
- Health savings account
- Disability insurance
Main Office Secretary
PENN HILLS SCHOOL DISTRICT —Pittsburgh, PA
- From $32,990.73 a year
- Full-time
- School experience
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
7d
Administrative Assistant
The Children's Institute of Pittsburgh —Pittsburgh, PA
- Full-time
- Background check
- School experience
- Mid-level
- Continuing education credits
- Paid holidays
Quick Apply
Legal Assistant (Personal Injury)
Active Staffing Services —Pittsburgh, PA
- $55,000 - $70,000 a year
- Full-time
- Microsoft Word
- Mid-level
- 3 years
- Health insurance
- Dental insurance
Quick Apply
1d
Part Time Secretary/ Administrative Assistant
BELL SUPPLY COMPANY —Braddock, PA
- From $17 an hour
- Part-time
- Background check
- Office
- Administrative experience
- Paid time off
- Flexible schedule
Quick Apply
9d
Legal Assistant
Morgan & Morgan, P.A. —Pittsburgh, PA
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
Quick Apply
4h
Vice President, Legal Enablement
The Bank of New York Mellon Corporation —Pittsburgh, PA
- Full-time
- 5 years
- Office
- Bachelor's degree
Vice President, Paralegal Manager
The Bank of New York Mellon Corporation —Pittsburgh, PA
- Full-time
- 5 years
- Office
- Bachelor's degree

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Patient Services Associate SCMS - BONUS ELIGIBLE #8677
St. Clair Hospital —Pittsburgh, PA
The position is responsible for scheduling patient appointments, receiving telephone calls and greeting visitors in a prompt, courteous, and professional manner…
5d
ADMINISTRATIVE ASSISTANT
POST ROAD MANAGEMENT LLC —Pittsburgh, PA
The Administrative Assistant is responsible for a variety of duties, including answering phones, managing correspondence, maintaining resident and property…
$18 - $22 an hour
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Kingston Township —Sunbury, OH
Possession of a valid Ohio driver’s license required. Send notices, usually by certified mail, to applicant, all adjacent property owners, and property owners…
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Surgical Scheduler-OBGYN
Ohio State University Physicians —Columbus, OH
Serve as a primary liaison between patients, providers, clinical staff, operating room personnel, and external partners to ensure a seamless scheduling…
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assistant secretary jobs near pittsburgh, pa

Administrative Assistant - Senior - Women's Health

UPMC -
Pittsburgh, PA

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Job Details

Full-time
$20.20 - $32.01 an hour

Qualifications

Word processing
Spreadsheets
Executive administrative support
High school diploma or GED
Productivity software
Financial acumen

Full Job Description

University of Pittsburgh Physicians is hiring a full-time Administrative Assistant - Senior to join their Women's Health team at UPMC Magee Womens Hospital! This position will be primarily responsible for providing administrative support to the Division of Urogynecology and the Midwives at Magee, as well as several physician leaders within the Department of Women's Health. Key responsibilities include Outlook calendar management, meeting coordination, faculty recruitment and onboarding support, expense submission processing, and a variety of other administrative functions that support departmental operations.

This position will work Monday through Friday, 7:30am to 4:00pm, with no evenings, weekends, or holidays required. Previous administrative support experience, especially in an academic healthcare setting is preferred. Only applicants with a background as an Administrative Assistant, Secretary, Executive Assistant, or similar administrative support roles will be considered.

Responsibilities:

Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas).
Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events).
Plans conferences for department and department head.
Under general direction, provides varied administrative support to a department or group of professionals.
May also perform all responsibilities of an Administrative Assistant - Intermediate:- Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).- Maintains various accounting and budgetary records (i.e., completes expense reports).- May make travel arrangements.
Develops reports for executive or department. Analyzes complex information requests and determines complex trends.
Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.
CME CREDITS -Enter attendance to Monday Gyne Conference into spreadsheet and transfer into University System to track credit for MDs. -Send Disclosures and attendance to Center for Continuing Education each quarter.
ORAL GYNE EXAM SCHEDULE -Create, maintain and coordinate exam schedule -Enter into MD's calendars -Send evaluations to MDs to fill out.
ILS (Integrated Life Sciences Selective) -Organize ILS Course in Spring and Fall -Reserve Conference Rooms for lectures -Coordinate MD's schedules for lectures -Create calendar of lectures and clinical -Send calendar to Medical Students and Lecturer
WEEKLY DIVISION MEETINGS -Coordinate conference rooms for conference if needed. -Coordinate agenda with approval from Dr. Wiesenfeld and send out to Division. -Transcribe minutes and forward to Dr. Wiesenfeld to approve before sending out to Division.
AMP SCHEDULE -Coordinate and organize MDs schedules for AMP call -Create schedule and send to MDs for approval -Enter AMP schedule into MedTrak
LARC (Long Acting Reversible Contraception) -Receive data forms from MD's and enter information into spreadsheet -Send spreadsheet to Ryan Residency Training Program by 5th of each month.
MONDAY GYNE CONFERENCE: -Create, coordinate and update spreadsheet with Resident/Fellow presentations with Heather Hohmann. -Create disclosures and have Residents/Fellows sign. -Send out reminder to Residents/Fellows to send presentation titles to be
FELLOWSHIPS -Responsible for Family Planning and Infectious Diseases Fellowship Program
FAMILY PLANNING ON-CALL SCHEDULE -Coordinate and organize MDs schedules for Family Planning Call -Update spreadsheet, enter into MDs calendars and enter into MedTrak -Update and make changes as necessary

High school diploma or equivalent.
5 years experience in an increasingly responsible administrative support role.

Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software. Ability to use applicable MS Suite products. Advanced knowledge of business processes and procedures. Working knowledge of accounting and financial principles and functions. Ability to analyze data. Ability to use discretion and independent judgment.

Licensure, Certifications, and Clearances:

Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran

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assistant secretary jobs in pittsburgh, pa

Administrative Assistant - Senior - Women's Health

Legal Assistant/Secretary

Administrative Secretary, Attendance & Act 48 Clerk

Medical Secretary

Legal Executive Assistant

Legal Administrative Assistant

Main Office Secretary

Administrative Assistant

Legal Assistant (Personal Injury)

Part Time Secretary/ Administrative Assistant

Legal Assistant

Vice President, Legal Enablement

Vice President, Paralegal Manager

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