Top 12 Secretarial assistant Jobs in Pittsburgh, Pa

Executive Assistant - J274032
Highmark Health —Pittsburgh, PA
- Full-time
- Microsoft Outlook
- Mid-level
- Office
Executive Assistant - Psychology Clinic, Pittsburgh - Full Time
Allegheny Health Network —Pittsburgh, PA
- Full-time
- Mid-level
- 3 years
- High school diploma or GED
Legal Administrative Assistant
Clark Hill —Pittsburgh, PA
- $30 - $38 an hour
- Full-time
- Mid-level
- Microsoft Office
- 3 years
- Health savings account
- Disability insurance
Legal Litigation Assistant/Secretary
Active Consulting Services —Pittsburgh, PA
- $65,000 - $70,000 a year
- Full-time
- Microsoft Word
- Mid-level
- 3 years
- Dental insurance
- 401(k)
Quick Apply
8d
Medical Secretary
Allegheny County Pennsylvania —Allegheny County, PA
- $20 an hour
- Online Application
- Background check
- Administrative experience
- High school diploma or GED
Administrative Assistant
Samsung —Washington, PA
- $32.21 - $39.66 an hour
- Full-time
- Word processing
- Mid-level
- Office
- Wellness program
- Health insurance
Executive Assistant – Instrument and Enterprise Services
Thermo Fisher Scientific —Pittsburgh, PA
- $35 - $52 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Commuter assistance
- Paid parental leave
5h
Executive Assistant Senior - Onsite, Jefferson Hospital
Allegheny Health Network —Jefferson Hills, PA
- Full-time
- Microsoft Excel
- Hospital
- 5 years
Workers' Compensation Legal Assistant
Goldberg Segalla LLP —Pittsburgh, PA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- English
- Health insurance
- Dental insurance
Quick Apply
4d
Medical Assistant
Polinski Medical Associates —Wexford, PA
- $15 - $17 an hour
- Part-time
- Private practice
- CPR Certification
- Vital signs
- Free parking
Quick Apply
Vice President, Paralegal Manager
The Bank of New York Mellon Corporation —Pittsburgh, PA
- Full-time
- 5 years
- Office
- Bachelor's degree
Vice President, Legal Enablement
The Bank of New York Mellon Corporation —Pittsburgh, PA
- Full-time
- 5 years
- Office
- Bachelor's degree

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Executive Assistant - J274032

Highmark Health -
Pittsburgh, PA

Apply Now

Job Details

Full-time

Qualifications

Customer communication
Microsoft Outlook
Spreadsheets
Executive administrative support
High school diploma or GED
Adobe Acrobat

Full Job Description

Company :

Highmark Health

Job Description :

JOB SUMMARY

This job is part of an executive administrative team. This job provides administrative support to more than one Vice President and/or Senior Vice President. Incumbents will rely on experience and judgment to complete responsibilities, plan, accomplish goals and meet deadlines, and is required to be a consummate professional with a demonstrated record of enabling executives to carry out their duties with high effectiveness and efficiency. This job will have latitude in work project and requires a highly self-motivated with strong work ethic, diplomacy, political awareness, multi-tasking capabilities and the ability to execute their work by prioritizing tasks in a fast-paced environment.

ESSENTIAL RESPONSIBILITIES

Communicate effectively both in person and virtually to all levels in the organization. Display effective communication skills while interacting and responding, both written and verbally, with internal and external entities on behalf of assigned management. Maintain a communication flow by receiving and distributing correspondence via mail services or on-line communication networks.
Provide secretarial services support to assigned Executives (Vice President and above). Responsibilities include, but are not limited to: (a) maintaining calendars for the Executive including scheduling meetings, making conference room reservations, meeting arrangements, and arranging audio/visual equipment as needed. Prepare for meetings by creating, organizing, and distributing meeting materials; (b) performing typing, word processing, transcribing and proofreading activities concerning correspondence, memoranda, schedules, reports, presentation materials and statistical information; (c) using Microsoft products to create and revise files including but not limited to spreadsheets and executive presentations; (d) attending selected meetings in a non-participatory manner to take appropriate notes and conserve time while assuring familiarity with meeting developments; (e) Scheduling travel and managing the executive’s itinerary, and processing expenses for reimbursement; (f) compiling various information and performing minor calculations as required for departmental reports; (g) Maintain a communication flow by receiving and distributing correspondence via mail services or on-line communication networks; (h) Scheduling reservations, meeting arrangements, conference rooms and audio/visual equipment as needed; (i) Receiving visitors and telephone calls in a courteous and efficient manner and direct inquires to the appropriate staff based on an overall knowledge of departmental policies and procedures and/or (j) Maintaining hardcopy and on-line correspondence and administrative files.
Serves as the point of contact for department organization by working with the Executive to schedule and organize team events, coordinate new employee onboarding, and ensure the team has access to necessary supplies. Works with IT for technology and system requests as needed.
Works closely and effectively with the executive to keep him/her well informed of upcoming commitments and responsibilities; following up appropriately.
Review and prioritize information and inquiries received for the consideration of the Executives, make high-level contacts from both inside and outside the Organization, and address and answer inquiries and solicitations paying constant attention to formal clearance, procedural controls, and organizational sensitivity.

EDUCATION

Required

High School / GED

Substitutions

None

Preferred

Associate's Degree OR

EXPERIENCE

Required

5 years in a secretarial, administrative or executive assistant role

To Include

3 years with Microsoft Office, Outlook, Word, Excel, PowerPoint and Adobe Acrobat

Preferred

None

LICENSES or CERTIFICATIONS

Required

None

Preferred

None

SKILLS

Excellent typing, word processing and/or typing and proofreading skills as well as a working knowledge of PC word processing, spreadsheet and graphic applications
Organizational Skills
Possess the utmost of integrity in the discreet handling of confidential information
Knowledge of corporate programs, policies, procedures and protocols

Language (Other than English):

None

Travel Requirement:

0% - 25%

PHYSICAL, MENTAL DEMANDS and WORKING CONDITIONS

Position Type

Office-based

Teaches / trains others regularly

Rarely

Travel regularly from the office to various work sites or from site-to-site

Rarely

Works primarily out-of-the office selling products/services (sales employees)

Never

Physical work site required

Yes

Lifting: up to 10 pounds

Constantly

Lifting: 10 to 25 pounds

Rarely

Lifting: 25 to 50 pounds

Rarely

Disclaimer: The job description has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this job title. It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to do this job.

Compliance Requirement : This job adheres to the ethical and legal standards and behavioral expectations as set forth in the code of business conduct and company policies.

As a component of job responsibilities, employees may have access to covered information, cardholder data, or other confidential customer information that must be protected at all times. In connection with this, all employees must comply with both the Health Insurance Portability Accountability Act of 1996 (HIPAA) as described in the Notice of Privacy Practices and Privacy Policies and Procedures as well as all data security guidelines established within the Company’s Handbook of Privacy Policies and Practices and Information Security Policy.

Furthermore, it is every employee’s responsibility to comply with the company’s Code of Business Conduct. This includes but is not limited to adherence to applicable federal and state laws, rules, and regulations as well as company policies and training requirements.

Highmark Health and its affiliates prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on any category protected by applicable federal, state, or local law.

We endeavor to make this site accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the email below.

For accommodation requests, please contact HR Services Online at [email protected]

California Consumer Privacy Act Employees, Contractors, and Applicants Notice

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Refine Your Search

secretarial assistant jobs in pittsburgh, pa

Executive Assistant - J274032

Executive Assistant - Psychology Clinic, Pittsburgh - Full Time

Legal Administrative Assistant

Legal Litigation Assistant/Secretary

Medical Secretary

Administrative Assistant

Executive Assistant – Instrument and Enterprise Services

Executive Assistant Senior - Onsite, Jefferson Hospital

Workers' Compensation Legal Assistant

Medical Assistant

Vice President, Paralegal Manager

Vice President, Legal Enablement

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