Top 71 Administrative Jobs in Pittsfield, Ma

Parish Administrator
St. Stephen's Episcopal Church —Pittsfield, MA
- $22 - $25 an hour
- Part-time
- Google Workspace
- Office
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
Administrative Coordinator
Berkshire Regional Transit Authority (BRTA) —Pittsfield, MA
- $50,000 - $52,000 a year
- Weekends as needed
- Microsoft Outlook
- Experience working with individuals with disabilities
- Mid-level
- Paid holidays
- Health insurance
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Branch Office Manager
RP Marzilli —Williamstown, MA
- $75,000 - $80,000 a year
- Full-time
- 5 years
- Research
- Mid-level
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Administrative Clerk-Tax Office
City of Pittsfield —Pittsfield, MA
- $25.10 - $35.78 an hour
- Monday to Friday
- Computer literacy
- Office
- High school diploma or GED
- Paid holidays
- Health insurance
6d
Administrative Assistant II
City of Pittsfield —Pittsfield, MA
- $25.85 - $35.78 an hour
- Monday to Friday
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
13d
Front Desk Representative
PALMER SMILES PC —Pittsfield, MA
- $18 - $23 an hour
- Full-time
- Mid-level
- Clinic
- Computer skills
- Paid training
- Paid time off
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Licensing Board Clerk
City of Pittsfield —Pittsfield, MA
- $25.10 - $35.78 an hour
- Monday to Friday
- Writing skills
- Mid-level
- Office
- Paid holidays
- Health insurance
13d
Clerical Worker
Moldmaster Engineering, Inc. —Pittsfield, MA
- $24 - $28 an hour
- Full-time
- Google Workspace
- Computer literacy
- Office
- Health insurance
- Dental insurance
Quick Apply
Head Clerk
City of Pittsfield —Pittsfield, MA
- $18.93 - $27.80 an hour
- Monday to Friday
- Writing skills
- Mid-level
- Office
- Paid holidays
- Health insurance
Administrative Assistant/Investigator
City of Pittsfield —Pittsfield, MA
- $18.93 - $27.80 an hour
- Monday to Friday
- Word processing
- Writing skills
- Mid-level
- Paid holidays
- Health insurance
Clerk of Committees
City of Pittsfield —Pittsfield, MA
- $2,880 - $5,760 a month
- Part-time
- Computer literacy
- Office
- Administrative experience
1d
Clerical/Administrative Assistant
Cantarella & Son, Inc. —Pittsfield, MA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid holidays
- Health insurance
Quick Apply
ADMINISTRATIVE ASST
HOSPICE CARE IN THE BERKSHIRES —Pittsfield, MA
- Weekends as needed
- Mid-level
- Office
- Administrative experience
Quick Apply
Part-time Receptionist
Martin Hochberg & Cianflone —Pittsfield, MA
- $18 - $19 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Paid time off
- Professional development assistance
Quick Apply
14d
Medical Receptionist
Community Health Programs Inc —Pittsfield, MA
- $18 - $21 an hour
- Full-time
- Clinic
- Entry level
7d
Front Desk Supervisor
Berkshire Health Systems —Pittsfield, MA
- $22.85 an hour
- Full-time
- Mid-level
- High school diploma or GED
- Organizational skills
- Flexible schedule
12d
Assistant Front Office Manager
Canyon Ranch —Lenox, MA
- $53,600 - $55,830 a year
- Full-time
- Inventory management
- Mid-level
- 3 years
- Paid parental leave
- Health insurance
6d
Assistant Front Desk Manager
Miraval Berkshires Resort and Spa —Lenox, MA
- $60,000 a year
- Mid-level
- Hotel
- Communication skills
- Employee discount
- Flexible schedule
Operations Manager - Non-Profit Remote within Driving Distance to Berkshires or NYC
CMC:Berkshires —New Marlborough, MA
- $55,000 - $85,000 a year
- Nights as needed
- Mid-level
- Office
- Administrative experience
- Paid time off
- Retirement plan
Quick Apply
Administrative Coordinator
Berkshire Advocacy and Therapy Services —Great Barrington, MA
- $21 - $25 an hour
- Part-time
- Microsoft Outlook
- Office
- Administrative experience
Quick Apply
4d

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Parish Administrator

St. Stephen's Episcopal Church -
Pittsfield, MA

Quick Apply

Job Details

Part-time
$22 - $25 an hour

Benefits

Health insurance
Dental insurance
Paid time off
Life insurance
Retirement plan

Qualifications

Google Workspace
Confidential information handling
Database maintenance
WordPress
Accurate transaction records management
High school diploma or GED
Financial records management
Attention to detail
Organizational skills
Productivity software
Property management

Full Job Description

Position Summary

The Parish Administrator is the operational hub of parish life and, very often, the first face and voice of St. Stephen’s for parishioners, visitors, vendors, and the wider community. Working closely with the Rector, staff, and lay leaders, the Administrator runs the day-to-day business of the parish — communications, records, scheduling, building use, and routine financial support — in service of the church’s ministry and mission.

This is a benefited position of 30 hours per week over four days. It calls for someone organized, discreet, and warm, who can work independently, juggle competing priorities, and hold confidential information with care.

St. Stephen’s is a welcoming community for all. We do not discriminate based on race, gender, ethnicity, sexuality, or beliefs.

Key Responsibilities (this list is not exhaustive)

Communications & Publications

Prepare, format, and produce weekly worship bulletins and monthly/seasonal service booklets at the Rector’s direction, and post to the parish website.
Compose and distribute the weekly parish email.
Maintain the parish website and manage its social media campaigns; prepare flyers, mailings, and announcements.Develop and distribute volunteer schedules for parish ministries.
Provide the congregation with the monthly calendar and notable milestones (e.g., birthdays and anniversaries).
Compile and produce the parish annual report — gathering, editing, and formatting contributions from ministries, staff, and volunteers.

Reception & Front Office

Welcome visitors and parishioners hospitably; answer phone, email, and mail, and direct inquiries appropriately.
Serve as the central point of contact among clergy, staff, members, vendors, and community partners.
Maintain the parish calendar and coordinate schedules and appointments.
Order and manage office supplies.
Administrative Support (including record keeping & database maintenance)
Maintain and update the membership database (Realm) and produce the annual parish directory.
Keep accurate sacramental and service registers — marriages, baptisms, confirmations, and deaths — and maintain the parish service register (officiants, attendance) with care and accuracy.
Liaise with bereaved and baptismal families so that funerals, memorials, baptisms, and other rites are handled respectfully and accurately.
Maintain Safe Church training records and CORI background-check documentation. Run CORI checks as required.
Handle pastoral and financial information with strict confidentiality.
Provide general administrative support to the Rector, Vestry, and lay leaders.

Facilities & Building Use

Serve as the first point of contact for tenants and groups using the building; maintain the shared building-use calendar and send rent invoices.
Coordinate with facility vendors and contractors; schedule annual inspections (e.g., alarm and fire-safety systems) and serve as the contact for the alarm company.
Report building issues (heating, plumbing, elevator, and similar) to the property committee, and coordinate with the sexton and cleaning staff.
Track and issue keys according to parish policy. (The Parish Administrator is the parish’s authorized key holder.)

Financial Support/Bookkeeping

Record weekly donations and pledges and prepare deposit information for the volunteer who makes the deposit; manage pledge cards and giving envelopes; assist members with online giving; and prepare quarterly giving statements with the treasurer’s letter.
Prepare checks for signature with supporting documentation, enter invoices, and reconcile monthly bank statements.
Enter the annual budget and prepare monthly financial reports for the Finance Committee.
Assist with the parochial report and the annual audit.

Qualifications & Skills

Essential

Strong organizational skills and attention to detail; ability to manage multiple priorities and deadlines.
Excellent written and verbal communication and a calm, warm, hospitable interpersonal style.
Discretion and the ability to maintain strict confidentiality.
Proficiency with Microsoft Office and Google Workspace; comfort learning new software and databases.
Comfort with routine financial record-keeping and accuracy in handling recurring bookkeeping tasks.
Ability to work independently and take initiative, while collaborating well with clergy, staff, and volunteers.
High school diploma or equivalent.

Preferred

Experience in a church, nonprofit, or faith-based setting.
Familiarity with church management or membership database software (Realm or similar) and with basic bookkeeping.
Basic graphic-design skills (e.g., Canva) and email/communications tools (e.g., Mailchimp).
Familiarity with WordPress or another web content-management system.
Familiarity with Episcopal liturgy and the liturgical calendar.

Personal Qualities

Courteous, professional, and approachable; comfortable in a religious setting; able to maintain healthy boundaries; honest and dependable; and genuinely glad to serve a mission-driven community and to be part of the welcoming face of the parish.

How to Apply

Interested candidates should submit a cover letter, résumé, and the names of three references via Indeed or by email to [email protected]. Review of applications will continue until the position is filled.

Pay: $22.00 - $25.00 per hour

Benefits:

Dental insurance
Health insurance
Life insurance
Paid time off
Retirement plan

Work Location: In person

Quick Apply

Refine Your Search

administrative jobs in pittsfield, ma

Parish Administrator

Administrative Coordinator

Branch Office Manager

Administrative Clerk-Tax Office

Administrative Assistant II

Front Desk Representative

Licensing Board Clerk

Clerical Worker

Head Clerk

Administrative Assistant/Investigator

Clerk of Committees

Clerical/Administrative Assistant

ADMINISTRATIVE ASST

Part-time Receptionist

Medical Receptionist

Front Desk Supervisor

Assistant Front Office Manager

Assistant Front Desk Manager

Operations Manager - Non-Profit Remote within Driving Distance to Berkshires or NYC

Administrative Coordinator

I want to receive the latest job alert for administrative in pittsfield, ma

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