Top 247 Administrative coordinator Jobs in Placentia, Ca

Patient Care Coordinator/Front Office Admin
Empower Physical Therapy and Wellness —Chino, CA
- $20.50 - $22.00 an hour
- Full-time
- Private practice
- Medical office experience
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Coordinator, SBS
Easter Seals Southern California, Inc. —Irvine, CA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
9d
Clinical and Outreach Services Assistant (Administrative Support Coordinator I)
California State University —Fullerton, CA
- Online Application
- Background check
- Basic math
- English
- Paid holidays
- Health insurance
2d
Administrative Operations Coordinator
SCI Lighting Solutions —Irvine, CA
- $45,000 - $75,000 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Mid-level
- Office
- Health savings account
- Health insurance
Quick Apply
11d
Administrative Coordinator
Sisters of St. Joseph of Orange —Orange, CA
- $25.75 - $31.05 an hour
- Part-time
- Mid-level
- Office
- 3 years
Project Coordinator / Project Administrator / Administrative Assistant
MB Coatings, Inc. —Anaheim, CA
- $60,000 - $80,000 a year
- Full-time
- Bilingual
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
2d
Administrative Coordinator
University of California, Irvine —Irvine, CA
- $29.40 - $42.14 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Retirement plan
Administrative & Operations Coordinator
American Federation Pueri Cantores —Orange, CA
- $22 - $28 an hour
- Part-time
- Background check
- Google Workspace
- Office
- Paid time off
- Professional development assistance
Quick Apply
11d
Project Rebound Coordinator (Administrative Support Coordinator I)
California State University —Fullerton, CA
- Online Application
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Dental insurance
2d
Office Administrator / Customer Service Coordinator Golden Locks Inc. – Huntington Beach, CA
Golden Locks, Inc. —Huntington Beach, CA
- $25.59 - $30.81 an hour
- Full-time
- Office
- In-person
- Entry level
- Paid time off
Quick Apply
4d
Administrative Coordinator
Cormany and Chung Insurance Services —Tustin, CA
- $30 - $32 an hour
- Part-time
- Spanish
- English
- Mid-level
Quick Apply
5d
Part-Time Front Office Coordinator – Ophthalmology Practice (2 Days/Week)
Advanced Eye Care —Irvine, CA
- $22 - $25 an hour
- Part-time
- Hybrid work
- Communication skills
- Entry level
- Flexible schedule
Quick Apply
7d
Business Office Coordinator
Champion Property Services —Anaheim, CA
- $25 - $35 an hour
- Full-time
- Microsoft Outlook
- Office
- Administrative experience
- Paid training
- Paid time off
Quick Apply
3d
Administrative Program Coordinator (Hybrid)
City of Hope —Duarte, CA
- $33.80 - $52.29 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Mid-level
Office Temp - Project Coordinator - Copy Editor 2- Remote
Skyrocket Education —Pasadena, CA
- $22 - $26 an hour
- Part-time
- Remote
- Word processing
- Research
- Communication skills
4d
Front Desk Coordinator
TOTAL WAREHOUSE INC —Anaheim, CA
- $20 - $25 an hour
- Full-time
- Ability to walk for extended periods
- Office
- Databases
Quick Apply
2d
Administrative Coordinator - Same Day Care Pav
Providence —Mission Viejo, CA
- $25.00 - $37.98 an hour
- 8 hour shift
- Mid-level
- Trade school
- Fair chance
- Paid parental leave
- Paid holidays
9d
DARPA Administrative Coordinator
University of California, Irvine —Irvine, CA
- $32.74 - $52.54 an hour
- Part-time
- Hybrid work
- Background check
- 5 years
- Mid-level
- Health insurance
- Retirement plan
5d
Project Coordinator II
Medtronic —Irvine, CA
- $47,200 - $70,800 a year
- Full-time
- Microsoft Excel
- Inventory management
- Mid-level
- Health savings account
- Employee stock purchase plan
1d
Accounting and Taxation Clinic Coordinator
University of California, Irvine —Irvine, CA
- $34.95 - $62.11 an hour
- Part-time
- Hybrid work
- Background check
- Customer service
- Word processing
- Health insurance
- Retirement plan
3d

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Patient Care Coordinator/Front Office Admin

Empower Physical Therapy and Wellness
Chino, CA

Quick Apply

Job Details

Full-time
$20.50 - $22.00 an hour

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Employee discount
Opportunities for advancement

Qualifications

Medical office experience
Medical scheduling
Administrative experience
Medical administrative support
Patient interaction

Full Job Description

Help Keep a Busy Physical Therapy Clinic Running Smoothly While Delivering an Exceptional Patient Experience

Empower PT & Wellness is looking for a highly capable and organized Patient Care Coordinator / Front Office Administrator to support the daily operations of our growing outpatient physical therapy practice.

This is a critical role that requires someone who can confidently manage scheduling, patient communication, insurance coordination, and front office operations while maintaining a high standard of professionalism and customer service.

The right candidate is detail-oriented, proactive, and comfortable balancing multiple priorities throughout the day. You should be able to communicate clearly with patients, stay organized in a fast-paced environment, and take ownership of keeping clinic operations running efficiently.

If you have experience in healthcare administration, front office operations, or patient coordination and enjoy being part of a team that values accountability, professionalism, and excellent service, we'd love to meet you.

Why This Role Matters

As a Patient Care Coordinator, you'll serve as a central point of coordination between patients, providers, schedules, insurance, and daily clinic operations.

You'll help ensure therapist schedules remain productive, patients receive timely communication, insurance requirements are addressed appropriately, and front office processes are handled accurately and efficiently.

This position plays a significant role in supporting patient attendance, reducing scheduling gaps, maintaining operational efficiency, and contributing to the overall success of the clinic.

What You'll DoSchedule Management & Patient Coordination

Convert incoming inquiries and referrals into scheduled evaluations
Pre-book patients throughout their plan of care
Optimize therapist schedules to maximize productivity
Fill cancellations and open appointment slots
Manage waitlists and patient scheduling adjustments
Follow up with patients regarding missed appointments and scheduling needs

Insurance & Financial Coordination

Verify insurance benefits and obtain authorizations
Explain insurance coverage, deductibles, and copays clearly and professionally
Collect payments at check-in and check-out
Support billing and collections processes

Patient Communication & Lead Conversion

Answer incoming phone calls, emails, and patient inquiries
Follow up with prospective patients and referral leads
Communicate professionally and confidently with patients
Help patients understand scheduling options and next steps in the care process

Front Office Operations

Welcome and check in patients
Maintain a professional, organized, and efficient front desk environment
Coordinate daily communication between patients and providers
Assist with administrative tasks and office operations

Data Entry & Documentation

Enter and maintain accurate patient information within the EMR
Update electronic records and patient documentation
Maintain organized and compliant patient files
Utilize Google Drive, Gmail, and clinic software platforms effectively

Marketing & Community Support

Assist with social media and marketing initiatives as needed
Support clinic growth efforts and patient engagement activities

You're a Great Fit If You:

Have at least 2 years of scheduling experience
Have 1-2 years of front office, patient care coordinator, or healthcare administrative experience
Communicate confidently and professionally both in person and over the phone
Have experience with insurance verification, authorizations, scheduling, and patient communication
Are comfortable using EMR systems, Google Drive, and Gmail
Can manage multiple priorities while maintaining attention to detail
Take ownership of your responsibilities and follow through consistently
Are dependable, organized, and solutions-oriented
Thrive in a team-oriented environment

What's In It for You

Pay: $20.50-$22.00 per hour

Schedule:

Full-Time
Monday, Wednesday & Thursday: 9:00 AM - 6:00 PM
Tuesday & Friday: 8:00 AM - 5:00 PM
No weekends

Benefits Include

Health Insurance
Dental Insurance
Vision Insurance
401(k)
401(k) Matching
Paid Time Off
Competitive Compensation
Employee Discounts
Training & Development Opportunities
Company Events & Team Celebrations

Why Join Empower PT & Wellness?

Empower PT & Wellness is a growing private practice committed to providing exceptional care and service to our patients.

We believe that great patient outcomes start with strong systems, effective communication, and a team that works together to create a positive experience from the first phone call through discharge.

As a Patient Care Coordinator, you'll have the opportunity to play an important role in supporting patients, providers, and clinic operations while continuing to develop your professional skills in a collaborative healthcare environment.

We're interviewing now and moving quickly.

If you're looking for a position where your organizational skills, professionalism, and attention to detail will make a meaningful impact every day, we'd love to hear from you.

Apply today.

Job Type: Full-time

Pay: $20.50 - $22.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Employee discount
Health insurance
Opportunities for advancement
Paid time off
Vision insurance

Application Question(s):

How many years of scheduling experience do you have?
Do you have experience with EMR systems, Google Drive, and Gmail?
Do you have experience with insurance verification, authorizations, and collecting copays?
Do you have experience contacting prospective patients and converting inquiries into scheduled evaluations? Please describe.
Are you willing to undergo proven sales and patient conversion training to assist with lead conversion and evaluation scheduling?
Please provide three professional references, including their name, company, relationship to you, phone number, and email address.
How many years of front desk, patient care coordinator, or healthcare administrative experience do you have?

Work Location: In person

Quick Apply

Refine Your Search

administrative coordinator jobs in placentia, ca

Patient Care Coordinator/Front Office Admin

Coordinator, SBS

Clinical and Outreach Services Assistant (Administrative Support Coordinator I)

Administrative Operations Coordinator

Administrative Coordinator

Project Coordinator / Project Administrator / Administrative Assistant

Administrative Coordinator

Administrative & Operations Coordinator

Project Rebound Coordinator (Administrative Support Coordinator I)

Office Administrator / Customer Service Coordinator Golden Locks Inc. – Huntington Beach, CA

Administrative Coordinator

Part-Time Front Office Coordinator – Ophthalmology Practice (2 Days/Week)

Business Office Coordinator

Administrative Program Coordinator (Hybrid)

Office Temp - Project Coordinator - Copy Editor 2- Remote

Front Desk Coordinator

Administrative Coordinator - Same Day Care Pav

DARPA Administrative Coordinator

Project Coordinator II

Accounting and Taxation Clinic Coordinator

I want to receive the latest job alert for administrative coordinator in placentia, ca

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