Top 88 Scheduling coordinator Jobs in Port Saint Lucie, Fl

Executive Administrator
Thrive IRC —Vero Beach, FL
- $53,000 - $64,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
11d
Treatment Coordinator
Confidential —Stuart, FL
- $25 - $28 an hour
- Full-time
- Dental office
- Mid-level
- Administrative experience
- 401(k)
- Paid time off
Quick Apply
Orthodontic Office Coordinator
Confidential —Stuart, FL
- $21 - $30 an hour
- Full-time
- Dental office
- Customer service
- English
- Health savings account
- Dental insurance
Quick Apply
Wellness Advocate
Confidential —Florida
- $50,000 - $55,000 a year
- Full-time
- Remote
- Background check
- Mid-level
- Bachelor's degree
- Health insurance
- Dental insurance
Quick Apply
Private Duty Scheduling Coordinator - Home Health - Stuart - Full Time + Benefits
VNA of Florida —Stuart, FL
- Full-time
- Medical office experience
- Driver's License
- Home Health
- Dental insurance
- 401(k)
Quick Apply
5d
Service Coordinator
Summit Fire & Security —Stuart, FL
- $25 - $30 an hour
- Full-time
- Background check
- Clean driving record
- English
- Paid holidays
- Disability insurance
13d
Front Desk Coordinator
Pediatrica Health Group —Port Saint Lucie, FL
- $0 a year
- Full-time
- Computer literacy
- Basic math
- Mid-level
Quick Apply
Referral Coordinator
Whole Family Health Center Inc —Fort Pierce, FL
- Full-time
- Spanish
- Microsoft Outlook
- Current TB test
Quick Apply
6d
Dispatcher Safety Coordinator
Palmetto Yacht Management —Fort Pierce, FL
- $20 - $30 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Paid time off
- 401(k) matching
Quick Apply
Patient Coordinator
Global Neuro & Spine Institute —Jensen Beach, FL
- Full-time
- Background check
- Word processing
- High school diploma or GED
Quick Apply
Private Care Intake Coordinator | FULL TIME + BENEFITS | Home Health Care
VNA of Florida —Stuart, FL
- Full-time
- Medical office experience
- HIPAA
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
5d
Patient Care Coordinator (Prima Vista)
BayLife Physical Therapy & Rehabilitation —Port Saint Lucie, FL
- 8 hour shift
- Microsoft Word
- Physical & Rehabilitation Medicine
- High school diploma or GED
- Disability insurance
- Health insurance
Quick Apply
Medical Operations Executive Coordinator
New Horizons of the Treasure Coast Inc. —Fort Pierce, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
Quick Apply
12d
Practice Coordinator - Neurosurgery
Tenet Florida Physician Services —Stuart, FL
- Full-time
- Microsoft Outlook
- Surgery
- Mid-level
- Health savings account
- Health insurance
2d
Patient Coordinator
Aspen Dental —Vero Beach, FL
- $17 - $20 an hour
- Full-time
- 18 years or older
- Dental office
- High school diploma or GED
- Health insurance
- Dental insurance
2d
Human Resources Administrator
Sailfish Point Property Owners and Country Club Association, Inc. —Stuart, FL
- Mid-level
- Microsoft Office
- High school diploma or GED
Quick Apply
10d
Marketing Coordinator and Front Office Assistant
ACUPUNCTURE AND HERB SOLUTIONS INC —Port Saint Lucie, FL
- $42,000 - $52,000 a year
- Full-time
- Communication skills
- Entry level
- Paid time off
- Employee discount
Quick Apply
Patient Coordinator
Akumin —Stuart, FL
- Full-time
- Background check
- Spanish
- CPR Certification
- Health savings account
- Paid holidays
Quick Apply
3d
Staffing Coordinator
Stuart Rehabilitation and Healthcare —Stuart, FL
- Full-time
- Background check
- Skilled nursing facility
- Customer service
- Paid holidays
- Health insurance
Quick Apply
14d
Patient Coordinator
South FLorida Injury Centers, Inc. —Port Saint Lucie, FL
- $18 - $25 an hour
- Full-time
- Background check
- Spanish
- Microsoft Excel
Quick Apply
5d

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Executive Administrator

Thrive IRC -
Vero Beach, FL

Quick Apply

Job Details

Full-time
$53,000 - $64,000 a year
11 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Life insurance

Qualifications

Confidential information handling
Microsoft Excel
Microsoft Outlook
Filing
Executive administrative support
Bachelor's degree
Calendar management
Microsoft Teams
Managing projects
Business Administration
Office management
Managing executive calendars
Business

Full Job Description

Position Summary

The Executive Administrator & Project Coordinator provides high-level administrative, planning, scheduling, and project coordination support to executive leadership and the organization. This role keeps priorities, meetings, deliverables, and operational details moving forward across a growing nonprofit behavioral health organization.

The position is designed for a highly organized professional who can anticipate needs, exercise sound judgment, protect confidential information, and independently manage multiple workstreams. This is not the organization's primary human resources or payroll role; instead, it serves as the central point of executive coordination, organizational follow-through, and administrative project support.

Essential Duties and Responsibilities:

Executive and Administrative Support

· Provide high-level administrative support to the CEO, and other senior leaders as assigned.

· Manage complex calendars, appointments, internal deadlines, and scheduling priorities.

· Draft and prepare correspondence, reports, presentations, forms, briefing materials, and internal communications.

· Organize executive files, reference materials, action logs, and administrative systems.

· Use discretion in handling sensitive personnel, client, financial, legal, operational, and board-related information.

Meetings, Board Support, and Follow-Through

· Coordinate leadership, staff, board, committee, project, funder, and community meetings.

· Prepare agendas, meeting packets, presentation materials, minutes or notes, and action-item summaries.

· Track commitments, deadlines, and follow-up items and proactively prompt responsible parties.

· Coordinate meeting logistics, including space, technology, materials, refreshments, and virtual access.

· Support board calendar planning, meeting preparation, document collection, and governance-related administrative needs.

Project Coordination

· Coordinate special projects and operational initiatives assigned by executive leadership.

· Create and maintain project plans, timelines, milestone trackers, responsibility matrices, and status updates.

· Follow up with internal and external stakeholders to support timely completion of deliverables.

· Organize project records, contracts, reports, grant materials, compliance documentation, and implementation files.

· Identify delays, unresolved decisions, or competing priorities and elevate them to leadership promptly.

Organizational and Operational Administration

· Serve as a coordination point among leadership, departments, vendors, board members, and community partners.

· Coordinate office-wide administrative processes, organizational calendars, events, trainings, and special functions.

· Support vendor communications, service scheduling, purchasing coordination, and operational readiness as assigned.

· Assist with organizational registrations, insurance documentation, leases, licenses, contracts, and renewals by tracking deadlines and gathering required materials.

· Recommend practical improvements to administrative workflows, document control, meeting practices, and task tracking.

Communication and Organizational Readiness

· Help maintain consistent internal communication and ensure key information reaches the appropriate individuals.

· Maintain a professional and welcoming presence with staff, clients, board members, vendors, and community partners.

· Support onboarding logistics, leadership orientation materials, training coordination, and staff events in partnership with HR and department leaders.

· Provide backup administrative support during periods of high workload, vacancies, deadlines, or special projects.

Required Qualifications

· Bachelor's degree or 5-7 years experiance in business administration, nonprofit management, communications, project management, or a related field.

· At least five years of progressively responsible administrative, executive support, office management, project coordination, or comparable professional experience.

· Demonstrated experience managing executive calendars, meetings, deadlines, projects, and confidential information.

· Strong proficiency with Microsoft 365, including Outlook, Teams, Word, Excel, and PowerPoint.

· Excellent written communication, organization, judgment, prioritization, and follow-through.

Preferred Qualifications

· Experience in a nonprofit, healthcare, behavioral health, legal, medical, government, or professional-services environment.

· Experience supporting a CEO, board of directors, or senior leadership team.

· Experience with project-management tools, board materials, contracts, grants, compliance calendars, or operational implementation.

· Project management or administrative professional certification is a plus.

Core Competencies

· Executive presence and professionalism

· Independent judgment and discretion

· Anticipation and proactive follow-through

· Project organization and deadline management

· Clear written and verbal communication

· Problem solving and adaptability

· Relationship coordination across departments

· Calm execution in a fast-moving environment

Physical and Scheduling Requirements

· Ability to sit, stand, walk, bend, and use standard office equipment for extended periods.

· Ability to occasionally lift or move office materials weighing up to 25 pounds, with assistance available when needed.

· Standard business hours apply, with occasional flexibility for board meetings, events, deadlines, or special projects.

Equal Employment Opportunity

Thrive IRC is an Equal Opportunity Employer and does not discriminate on the basis of any status protected by federal, state, or local law.

Pay: $53,000.00 - $64,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

scheduling coordinator jobs in port saint lucie, fl

Executive Administrator

Treatment Coordinator

Orthodontic Office Coordinator

Wellness Advocate

Private Duty Scheduling Coordinator - Home Health - Stuart - Full Time + Benefits

Service Coordinator

Front Desk Coordinator

Referral Coordinator

Dispatcher Safety Coordinator

Patient Coordinator

Private Care Intake Coordinator | FULL TIME + BENEFITS | Home Health Care

Patient Care Coordinator (Prima Vista)

Medical Operations Executive Coordinator

Practice Coordinator - Neurosurgery

Patient Coordinator

Human Resources Administrator

Marketing Coordinator and Front Office Assistant

Patient Coordinator

Staffing Coordinator

Patient Coordinator

I want to receive the latest job alert for scheduling coordinator in port saint lucie, fl

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