Top 307 Administrative secretary Jobs in Portland, Or

Medical Assistant - Administrative $1000 sign on bonus
Restorative Health Clinic of Portland —Portland, OR
- $24 an hour
- Part-time
- Background check
- Google Workspace
- Vital signs
- Free parking
- Paid training
Quick Apply
Legal Administrative Assistant
Wilson Elser - Business & Legal Professionals —Portland, OR
- Hybrid work
- Mid-level
- Administrative experience
- High school diploma or GED
- Paid time off
- 401(k) matching
Quick Apply
Signage Operations Assistant
Pathway Design, Inc —Beaverton, OR
- $19 - $23 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- 401(k)
Quick Apply
Early Intervention Administrative Assistant
Strive Northwest —Vancouver, WA
- $26 an hour
- Full-time
- Background check
- CPR Certification
- BLS Certification
- Health savings account
- Health insurance
Quick Apply
Support Specialist
ESS Education —Hillsboro, OR
- $21 - $24 an hour
- Office
- Microsoft Office
- US work authorization
- Health insurance
- Dental insurance
Administrative Assistant II
The Standard —Portland, OR
- $27.04 - $35.82 an hour
- Full-time
- Hybrid work
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid parental leave
- Paid holidays
19h
Administrative Assistant 3
Clark Regional Wastewater District —Vancouver, WA
- $30.31 - $39.63 an hour
- Full-time
- Clean driving record
- Writing skills
- English
- Paid holidays
- Disability insurance
Production Administrative Assistant
Neil Kelly Company Inc —Portland, OR
- $27 - $30 an hour
- Full-time
- Basic math
- Mid-level
- Office
- Health savings account
- Paid holidays
Administrative Assistant
HP —Vancouver, WA
- $25 - $38 an hour
- Full-time
- Customer service
- Research
- Mid-level
- Paid parental leave
- Paid holidays
4d
Administrative Assistant
Bender CCP —Portland, OR
- $24 - $29 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- Office
- Health insurance
- Dental insurance
Quick Apply
Customer Service & Administrative Coordinator
East Fork Cultivars —Portland, OR
- From $22.50 an hour
- Full-time
- Google Workspace
- Writing skills
- Office
- Paid holidays
- Health insurance
Quick Apply
1d
Administrative Assistant - Recruiting & Compliance
Market Express LLC —Portland, OR
- $24 - $27 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
8d
Executive Assistant - Portland, Oregon
The Standard —Portland, OR
- $38.10 - $50.84 an hour
- Full-time
- Hybrid work
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid parental leave
- Paid holidays
2d
Data Clerk - 0.5 FTE - Franklin HS
Portland Public Schools Oregon —Portland, OR
- $21.84 - $28.04 an hour
- Part-time
- School experience
- Office
- High school diploma or GED
- Disability insurance
- Health insurance
7d
Administrative Support Specialist - Part time
City of Hillsboro Oregon —Hillsboro, OR
- $27.60 - $36.31 an hour
- Part-time
- Clean driving record
- Research
- Mid-level
7d
Data Entry
Northwest Sport Photography Inc —Beaverton, OR
- $18 an hour
- Part-time
- Office
- In-person
- Entry level
- Flexible schedule
Quick Apply
10d
Administrative Assistant
Coldstream Wealth Management —Portland, OR
- $25 - $30 an hour
- Part-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Paid time off
Quick Apply
Executive Assistant
Arc'teryx —Portland, OR
- $82,000 - $108,000 a year
- Weekends as needed
- Mid-level
- Office
- 3 years
- Employee stock purchase plan
- Health insurance
Department Assistant III, Radiology
Shriners Hospitals for Children —Portland, OR
- $24.16 - $36.23 an hour
- 18 years or older
- Spanish
- Microsoft Excel
Quick Apply
Administrative Assistant
Astronics —Clackamas, OR
- Full-time
- Microsoft Word
- Microsoft Outlook
- Writing skills
9d

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Medical Assistant - Administrative $1000 sign on bonus

Restorative Health Clinic of Portland
Portland, OR

Quick Apply

Job Details

Part-time | Full-time
$24 an hour

Benefits

Free parking
Paid training
Disability insurance
Health insurance
Dental insurance
401(k)
Paid time off
On-the-job training
Vision insurance
401(k) matching
Employee discount
Flexible schedule
Life insurance
Retirement plan
Paid sick time

Qualifications

Vascular access
Google Workspace
Vital signs
Overseeing health insurance pre-certification
Phlebotomy
Customer service
Medical office experience
AI tools proficiency
Administrative experience
Documentation tools
Organizational skills
Clinical confidentiality policies
Medical terminology
Certified Medical Assistant

Full Job Description

About Us

Restorative Health Clinic is a Naturopathic medical clinic and treatment center specializing in complex chronic illnesses. Our mission is to provide thoughtful, thorough care and a patient experience that feels organized, supportive, and human. We value teamwork, clear communication, and people who take ownership of their work while staying grounded and kind with patients and one another.

About the Role

If you are the kind of Medical Assistant who notices when something is missing, follows up without being reminded, and enjoys figuring out how to get a complicated task across the finish line, this may be a great fit.

We are looking for an Administrative Medical Assistant who is organized, resourceful, comfortable with technology, and confident navigating the details that happen behind the scenes in a busy medical practice. This is not primarily a hands-on clinical MA position. Much of your day will be spent in direct communication with our virtual patients, resolving lab issues, prior authorizations, preparing medical documentation, following up on outstanding requests, and making sure important administrative tasks do not get lost.

Our patients often have complex medical needs, which means the work is not always straightforward. You may need to research an insurance requirement, determine why a laboratory result is missing, gather documentation for an authorization, draft a medical letter for provider review, or communicate with several different organizations to resolve one issue. We are looking for someone who enjoys that kind of problem-solving and takes pride in completing work thoroughly.

Strong candidates for this position are comfortable working independently while also knowing when to ask questions, escalate an issue, or involve a provider. You should be able to manage competing priorities, communicate professionally, and maintain a high level of accuracy even when your task list is busy.

Schedule

The clinic operates between 8:00 AM and 5:30 PM. This position may be structured as either full-time or part-time depending on the candidate and clinic needs. This is an in-person position.

Compensation

$24 / hr

$1,000 sign-on bonus

Benefits:

We offer full benefits to both part-time and full-time employees.

Dental insurance
Vision insurance
Health insurance
Life insurance
Disability insurance
Retirement plan
Paid time off
Paid sick time
Paid training
Employee discount
Flexible schedule
Free parking

Key Responsibilities

Prior Authorizations

Prepare, submit, and track prior authorizations for medications, laboratory testing, imaging, procedures, and other services.
Gather required documentation and follow up with insurance companies regarding pending requests, approvals, denials, and appeals.
Maintain organized tracking and follow each authorization through completion.

Medical Letters & Paperwork

Prepare medical letters, forms, medical necessity documentation, disability paperwork, and other correspondence for provider review.
Ensure documentation is accurate, complete, appropriately recorded, and followed through to completion.
Assist providers with supporting documentation for insurance, workplace, school, and other medical requests.

Laboratory Communication & Follow-Up

Coordinate laboratory orders, requisitions, testing kits, results, and required documentation.
Communicate with laboratories regarding missing results, specimen issues, incomplete orders, billing questions, and testing requirements.
Track outstanding laboratory needs and ensure appropriate follow-up.

Administrative Support

Respond to patient phone calls and secure messages regarding administrative questions, laboratory instructions, paperwork, records, and scheduling.
Request and track medical records, outside laboratory results, referrals, and supporting documentation.
Support new patient intake and ensure required documentation is received.
Document communications accurately in the electronic medical record.
Recognize clinical questions and route them appropriately rather than providing medical advice outside the scope of the position.
Maintain organized systems for outstanding paperwork, laboratory results, authorizations, records requests, and follow-up tasks.
Take ownership of assigned responsibilities and consistently follow work through to completion.

Technology

Technology is an important part of this role. We are looking for someone who is comfortable learning new systems and using technology to work more efficiently.

Strong proficiency with Google Workspace, including Google Docs, Google Sheets, Gmail, and Google Drive.
Proficiency using AI tools for professional administrative work, including drafting, research, organization, documentation, and workflow support.
Ability to use AI responsibly while protecting patient information and following HIPAA and clinic privacy requirements.
Comfortable using electronic medical records, laboratory portals, insurance websites, secure messaging systems, and other healthcare technology.
Comfortable working in a Mac-based environment.

What We’re Looking For

Required

Medical Assistant certification (CMA, CCMA, RMA, or equivalent) or completion of an accredited Medical Assistant program with relevant experience.
At least one year of experience in a medical clinic, healthcare administrative setting, or comparable environment.
Experience with prior authorizations, medical documentation, insurance processes, laboratory communication, or similar healthcare administrative responsibilities.
Excellent written and verbal communication skills.
Highly organized and detail-oriented with strong follow-through.
Ability to manage multiple open tasks without losing track of deadlines or next steps.
Comfortable researching unfamiliar problems and finding appropriate solutions.
Strong proficiency with Google Workspace.
Proficiency and comfort using AI tools in a professional environment.
Familiarity with medical terminology and clinical documentation.
Ability to communicate professionally with patients, providers, laboratories, pharmacies, insurance companies, and outside medical offices.
Ability to maintain confidentiality and appropriately handle protected health information.
Ability to work in person during scheduled clinic hours.
Resume and cover letter required for consideration.

Preferred

Experience independently managing prior authorizations.
Experience preparing medical necessity letters, appeals, disability paperwork, or other medical correspondence.
Experience communicating with reference or specialty laboratories.
Knowledge of laboratory ordering, specimen requirements, phlebotomy, specimen processing, or laboratory workflows.
Experience working in specialty medicine or with patients who have complex or chronic medical conditions.
Experience in an integrative, naturopathic, or multidisciplinary medical practice.

Who Tends to Do Well in This Role

You will likely enjoy this position if you like having ownership over your work, are naturally curious, and feel satisfaction from solving a problem rather than simply passing it to someone else.

You do not need to know the answer to everything. You do need to be willing to investigate, communicate, ask thoughtful questions, and keep following up until you understand what needs to happen next.

This role is especially well suited for someone who is dependable, comfortable with accountability, confident using technology, and able to balance efficiency with thoughtful attention to detail.

Job Types: Full-time, Part-time

Pay: $24.00 per hour

Expected hours: 32.0 – 40.0 per week

Benefits:

401(k)
401(k) matching
Dental insurance
Disability insurance
Employee discount
Flexible schedule
Free parking
Health insurance
Life insurance
On-the-job training
Paid sick time
Paid time off
Paid training
Retirement plan
Vision insurance

Application Question(s):

Share an example where you have used AI to help your daily life.
What excites your about working for Restorative Health Clinic of Portland ?
Please list a few days and times you may be available for a 10 minute meet and greet.
What are you most proud of in your career?

Experience:

Medical office: 1 year (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

administrative secretary jobs in portland, or

Medical Assistant - Administrative $1000 sign on bonus

Legal Administrative Assistant

Signage Operations Assistant

Early Intervention Administrative Assistant

Support Specialist

Administrative Assistant II

Administrative Assistant 3

Production Administrative Assistant

Administrative Assistant

Administrative Assistant

Customer Service & Administrative Coordinator

Administrative Assistant - Recruiting & Compliance

Executive Assistant - Portland, Oregon

Data Clerk - 0.5 FTE - Franklin HS

Administrative Support Specialist - Part time

Data Entry

Administrative Assistant

Executive Assistant

Department Assistant III, Radiology

Administrative Assistant

I want to receive the latest job alert for administrative secretary in portland, or

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