Top 89 Administrative assistant Jobs in Portland Me

Human Resources Assistant
Granite Bay Care —Scarborough, ME
- $20.00 - $22.50 an hour
- Full-time
- Background check
- Computer literacy
- English
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant in Acupuncture Office P/T
Freeport Acupuncture Center —Freeport, ME
- Part-time
- Background check
- Google Workspace
- Microsoft Excel
Quick Apply
Administrative Assistant
Jackson & MacNichol —South Portland, ME
- $22 an hour
- Full-time
- Data entry
- In-person
- Entry level
- Health savings account
- Health insurance
Quick Apply
3h
Administrative Assistant P/T
Freeport Acupuncture Center —Freeport, ME
- Part-time
- Microsoft Excel
- Microsoft Outlook
- In-person
- Employee discount
Quick Apply
Administrative Specialist
Synergent —Westbrook, ME
- $52,000 - $65,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Bachelor of Science
Quick Apply
Office Administrative Assistant
Ace Corporation —Scarborough, ME
- $20 - $25 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Flexible schedule
Quick Apply
1d
Administrative Assistant
E.S. Boulos Company —Westbrook, ME
- $20 - $25 an hour
- Full-time
- Microsoft Word
- Background check
- Office
- Profit sharing
- AD&D insurance
Administrative Assistant
BerryDunn —Portland, ME
- $24 - $26 an hour
- Full-time
- Customer service
- Office
- Databases
9d
Administrative Assistant
Blue Sky Counseling —Portland, ME
- From $20 an hour
- Full-time
- Office
- Administrative experience
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
Parish Administrative Assistant
The Cathedral Church of St. Luke —Portland, ME
- $26 - $28 an hour
- Part-time
- Google Workspace
- Mid-level
- Office
- Free parking
Quick Apply
Executive Administrative Assistant - Employee Benefits Division
OneAmerica Financial Partners, Inc —South Portland, ME
- $31.37 - $52.28 an hour
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Wellness program
- Paid parental leave
Quick Apply
12d
Administrative Assistant I (School Year)
Portland Public Schools, Maine —Portland, ME
- $22.04 - $29.05 an hour
- Full-time
- Office
- Fingerprint clearance
- 1 year
6d
Executive Administrative Coordinator
Maine Wing Management LLC —Portland, ME
- Full-time
- Microsoft Outlook
- Mid-level
- Office
Quick Apply
Administrative Assistant
Maine Wing Management LLC —Portland, ME
- Part-time
- Google Workspace
- Microsoft Outlook
- Office
Quick Apply
Special Education - Administrative Assistant - BPS
Biddeford and Dayton Schools & Southern Maine Administrative Collaborative —Biddeford, ME
- $24.70 - $35.82 an hour
- Office
- Criminal background check
- Data entry
7d
ELECTION ASSISTANT
City of Portland, Maine —Portland, ME
- From $23.39 an hour
- Overtime
- Office
- Administrative experience
- Criminal background check
- Wellness program
- Paid holidays
Claims Administrative Support Specialist
Progressive —S Portland, ME
- $17.83 - $22.80 an hour
- Monday to Friday
- Office
- Administrative experience
- High school diploma or GED
- Health savings account
- Disability insurance
5d
Administrative Assistant (Front Desk)
Northeast Technical Institute —Scarborough, ME
- $18 - $22 an hour
- Full-time
- Office
- Administrative experience
- University
- Paid holidays
- Health insurance
Quick Apply
6d
Administrative Specialist II
MaineHealth —Portland, ME
- $21.09 - $27.12 an hour
- Email
- Mid-level
- 3 years
- High school diploma or GED
- Paid parental leave
- Parental leave
13d
Receptionist/Administrative Support
United Insurance —Portland, ME
- Office
- High school diploma or GED
- QuickBooks
14d

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Human Resources Assistant

Granite Bay Care -
Scarborough, ME

Quick Apply

Job Details

Full-time
$20.00 - $22.50 an hour

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
Life insurance

Qualifications

Computer operation
Confidential information handling
Computer literacy
Professional ethics
Filing
English
Immigration requirements compliance
Administrative experience
High school diploma or GED
Driver's License
Human resources
Organizational skills
Computer skills
Office experience

Full Job Description

POSITION OVERVIEW:

The Human Resources Assistant provides administrative and operational support to the Human Resources team by

maintaining employee records, ensuring compliance with employment documentation requirements, and supporting

recruitment and onboarding processes. This role requires exceptional attention to detail, strong organizational skills,

confidentiality, and the ability to efficiently manage repetitive tasks while maintaining accuracy.

PRIMARY JOB DUTIES:

o Maintain employee personnel files by scanning, uploading, and organizing documents within electronic

employee records.

o Ensure employee records are accurate, complete, and up to date in the Human Resources Information

System (HRIS).

o Support compliance with federal, state, and company recordkeeping requirements, including

document retention and destruction policies.

o Work closely with HR team members to provide administrative support and assist with department

initiatives and projects.

o Support recruitment and onboarding activities, including processing employment documentation and

new hire paperwork.

o Conduct E-Verify submissions and assist with completion and processing of Form I-9 employment

eligibility verification documents.

o Review and process work authorization documentation and maintain compliance with applicable

employment regulations.

o Conduct and track pre-employment background checks and ensure timely completion of hiring

requirements.

o Monitor employee document expiration dates, including work authorization and employment-related

documents, and communicate professionally with employees regarding renewal requirements.

o Utilize HRIS systems and other HR platforms to maintain employee data integrity and generate reports

as needed.

o Respond to employee and management inquiries via email and telephone in a professional, courteous,

and timely manner.

o Maintain strict confidentiality of employee information and sensitive company records.

o Assist with audits and compliance reviews by preparing and organizing required documentation.

o Perform other HR administrative duties and special projects as assigned. o Fully understands and abides by GBC policies, practices and procedures, as well as State and Federal regulations. o Exhibits a level of professionalism consistent with GBC Mission, Vision, and Values. o Maintains professional boundaries. o All other duties as assigned.

QUALIFICATIONS AND REQUIREMENTS:

- High school diploma or equivalent required.

- One (1) year of relevant experience in an office setting

- Experience processing I-9 Forms

- Valid driver’s license.

- Safe and reliable automobile.

- Active automobile insurance policy.

- Successful completion and maintenance of all required training provided by GBC.

- Strong ethical and moral character.

- Must have proven time management skills which support productivity and efficiency.

- Must be reliable and dependable.

- Must have excellent written and verbal communication skills; must be able to read, write and verbally communicate

in English

- Must have experience using computers

Pay: $20.00 - $22.50 per hour

Benefits:

401(k)
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Application Question(s):

I-9 processing experience?

Education:

High school or equivalent (Preferred)

Experience:

Human resources: 1 year (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in portland me

Human Resources Assistant

Administrative Assistant in Acupuncture Office P/T

Administrative Assistant

Administrative Assistant P/T

Administrative Specialist

Office Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Parish Administrative Assistant

Executive Administrative Assistant - Employee Benefits Division

Administrative Assistant I (School Year)

Executive Administrative Coordinator

Administrative Assistant

Special Education - Administrative Assistant - BPS

ELECTION ASSISTANT

Claims Administrative Support Specialist

Administrative Assistant (Front Desk)

Administrative Specialist II

Receptionist/Administrative Support

I want to receive the latest job alert for administrative assistant in portland me

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