Top 213 Of administration Jobs in Portsmouth, Nh

Administrative Assistant / Receptionist - Central Office
Portsmouth School Department —Portsmouth, NH
- $26.21 - $29.50 an hour
- Full-time
- Sales
- Word processing
- Computer literacy
Operations Coordinator
Daisy - Portsmouth —Portsmouth, NH
- $35 - $40 an hour
- Full-time
- Google Workspace
- Mid-level
- 3 years
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant Student Services
Newburyport Public Schools —Newburyport, MA
- $62,262 - $70,863 a year
- Full-time
- Mid-level
- Office
- Data entry
Office Administrator - Facilities
Rockingham County, NH —Brentwood, NH
- $62,899.20 - $88,046.40 a year
- Weekends as needed
- 5 years
- Mid-level
- Office
- AD&D insurance
- Paid holidays
Executive Operations Specialist
Eyesight Ophthalmic Services —Portsmouth, NH
- Private practice
- Surgery
- Senior level
- Paid holidays
- Health insurance
Long term substitute -Elementary Admin Assistant/Secretary
Portsmouth School Department —Portsmouth, NH
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
Program Support Analyst
Xtreme Solutions Inc —Portsmouth, NH
- $80,000 - $100,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Research
Quick Apply
Office and Financial Administrator
CJ Architects —Portsmouth, NH
- $30 - $40 an hour
- Part-time
- Inventory management
- Mid-level
- Office
- Professional development assistance
- Flexible schedule
Quick Apply
Shipping & Logistics Admin Assistant
INFINITY MASSAGE CHAIRS —Seabrook, NH
- $17 - $19 an hour
- Full-time
- Microsoft Word
- Computer literacy
- Office
- Health insurance
- Dental insurance
Quick Apply
Office Administrator
APX Net, Inc —Berwick, ME
- $44,000 - $48,000 a year
- Full-time
- Microsoft Excel
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
Benuck & Rainey Inc —Lee, NH
- $20.00 - $20.50 an hour
- Full-time
- Microsoft Excel
- Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
Front Desk Associate
Orangetheory Fitness —Portsmouth, NH
- $14 - $17 an hour
- Part-time
- Microsoft Excel
- Sales
- Customer service
- Referral program
Quick Apply
Front Desk Associate
Innseason Resorts The Falls at Ogunquit —Ogunquit, ME
- $17 - $18 an hour
- Part-time
- Computer literacy
- US work authorization
- Ability to sit for extended periods
- Paid time off
- Employee discount
Quick Apply
Studio Operations Director
Joy of Dance LLC —Lee, NH
- $45,000 - $65,000 a year
- Weekends as needed
- Hybrid work
- Background check
- Customer service
- Mid-level
- Paid time off
- Employee discount
Quick Apply
Front Desk Associate
ARTHUR MURRAY DANCE STUDIO —North Hampton, NH
- From $19 an hour
- Full-time
- Social media management
- Microsoft Office
- In-person
- Health insurance
- 401(k)
Quick Apply
6d
Front Desk Representative
Dermatology & Skin Health —Dover, NH
- $18 - $20 an hour
- Full-time
- Customer service
- Medical office experience
- EMR systems
- Health insurance
- Dental insurance
Quick Apply
Dental Office Receptionist
North Shore Dental Center —Newburyport, MA
- $25 - $35 an hour
- Part-time
- Bilingual
- Private practice
- Dental office
- COVID-19 protective measures
- Paid time off
Quick Apply
Personal / Executive Assistant
The Middlesex Corporation —Portsmouth, NH
- Full-time
- Microsoft Outlook
- 5 years
- Research
- Health insurance
- Dental insurance
Quick Apply
4d
Processing Assistant
Geskus Studios and Yearbook Publishing —Stratham, NH
- From $19 an hour
- Part-time
- No experience needed
- No degree
- Entry level
- Paid training
Quick Apply
1d
Front Desk Associate - AC Hotel Portsmouth
Colwen Management Inc —Portsmouth, NH
- Weekends as needed
- Spanish
- English
- Hotel
- Health insurance
- Dental insurance
Quick Apply

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Administrative Assistant / Receptionist - Central Office

Portsmouth School Department -
Portsmouth, NH

Apply Now

Job Details

Full-time
$26.21 - $29.50 an hour

Qualifications

Word processing
Spreadsheets
Financial software
Math
Productivity software
Technical Proficiency

Full Job Description

Administrative Assistant / Receptionist - Central Office

Position Description: This position serves as the Administrative Assistant and primary Receptionist for the Central Office of the Portsmouth School Department. The core function of this role is to provide dedicated administrative support to the Assistant Superintendent and the Business Administrator/Business Office while serving as the primary point of contact and hospitality lead for all visitors to the Central Office.

Reporting Relationship

Reports directly to the Assistant Superintendent.

Duties and Responsibilities

Reception & Office Hospitality

Initial Point of Contact: Serves as the first point of contact for all visitors to the Central Office; greets, screens, and directs guests to the appropriate personnel or department.
Communications Management: Screens incoming phone calls and messages, redirects inquiries, and handles sales solicitations.
Mail & Deliveries: Receives, sorts, and distributes all daily mail, packages, and special deliveries.
Environment Management: Maintains an organized and professional front-office environment.
Facility Coordination: Manages the availability and scheduling for the two (2) central office conference rooms.

Administrative Support

Executive Support: Provides comprehensive administrative support specifically to the Assistant Superintendent and Business Administrator.
Scheduling: Assists both administrators with calendaring, meeting scheduling, and professional development arrangements, including registration and travel.
Document Management: Organizes and maintains document files, facilitates the annual School Department Calendar, and coordinates ongoing document retention and archiving efforts.
Correspondence: Supports all internal and external correspondence efforts as directed.
Financial & Payroll Support: Assists with routine Payroll preparation and acts as a liaison with City Payroll for Central Office staff; prepares purchasing requisitions as needed.
Special Projects: Assists with high-level annual projects, including the assembly of Budget Binders, the Proposed Budget & Performance Measures website, and the coordination of district/board retreats.

District-Wide Support

Information Liaison: Disseminates and collects district-wide information as directed.
Digital Maintenance: Assists with the ongoing maintenance of the School Department website and manages the Parent Square "flyer folder" for approved distributions.
Job Postings/Recruitment Workflow: Activates job postings for positions in the district, makes interview appointments, notifies HR of changes to job status for new & existing employees, maintains employee files.
Homeschool Coordination: Issues letters to homeschool families and maintains the associated working lists and documentation.
Strategic Office Support: Serve as secondary support to the Superintendent's Office, providing backup to ensure the preparation and completion of School Board meeting materials.
Inventory Control: Manages office inventory, including the procurement and organization of supplies, equipment, and furniture.
Support the Assistant Superintendent with the preparation and production of Policy Committee meeting materials.

Required Skills & Abilities

Interpersonal Relationships: Maintains professional and cooperative relationships with all levels of management and the public to foster a positive environment.
Communication & Diplomacy: Demonstrates an excellent ability to listen and communicate effectively while handling sensitive issues with tact, diplomacy, and confidentiality.
Critical Thinking: Uses logic to evaluate complex situations and identify appropriate solutions or approaches.
Detail & Organization: Prioritizes the completion of work using sound time-management methodology within a busy office environment.
Technical Proficiency: Utilizes word processing, spreadsheet, and related software with speed and accuracy.
Financial Literacy: Ability to perform arithmetic and statistical applications necessary for financial transactions and budgeting tasks.

Working Environment

Environment: Office environment; experiences frequent interruptions requiring constant re-prioritization to meet changing deadlines.
Attendance: Requires regular and prompt attendance in the workplace.
Travel: Limited travel to and from meetings may be required.

Additional Duties

Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the office.

Equipment

Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.

Qualification Profile

Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:
Graduation from high school.
Associates degree with course work in business, math, word processing, office procedures and record keeping preferred.
Successful experience with office management preferred.

Salary Information

Range: $26.21 - 29.50/hour
37.5 hours/week

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.
FLSA Status: Non-exempt

Apply Now

Refine Your Search

of administration jobs in portsmouth, nh

Administrative Assistant / Receptionist - Central Office

Operations Coordinator

Administrative Assistant Student Services

Office Administrator - Facilities

Executive Operations Specialist

Long term substitute -Elementary Admin Assistant/Secretary

Program Support Analyst

Office and Financial Administrator

Shipping & Logistics Admin Assistant

Office Administrator

Administrative Assistant

Front Desk Associate

Front Desk Associate

Studio Operations Director

Front Desk Associate

Front Desk Representative

Dental Office Receptionist

Personal / Executive Assistant

Processing Assistant

Front Desk Associate - AC Hotel Portsmouth

I want to receive the latest job alert for of administration in portsmouth, nh

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