Top 8 Office manager Jobs in Prineville Or

Office Manager – Heavy Civil Construction
Marcum & Sons —Prineville, OR
- $35 - $40 an hour
- Email
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
4d
Office Manager – Heavy Civil Construction
Marcum & Sons —Redmond, OR
- $35 - $40 an hour
- Email
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
4d
Military Service - U.S. Air National Guard, Administration
Military Service - U.S. Air National Guard Recruiting —Oregon
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Oregon State University – Extension and Engagement – Administrative Office Manager for Extension Deschutes County Office
Redmond, OR
- Full-time
- Computer literacy
- Writing skills
- Office
- Paid holidays
- Health insurance

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Office Manager – Heavy Civil Construction
Marcum & Sons —Prineville, OR
We are seeking a highly organized, detail-oriented *Office Manager* to oversee daily administrative operations and support our field and project management…
$35 - $40 an hour
Quick Apply
4d
Office Manager – Heavy Civil Construction
Marcum & Sons —Sisters, OR
We are seeking a highly organized, detail-oriented *Office Manager* to oversee daily administrative operations and support our field and project management…
$35 - $40 an hour
Quick Apply
4d

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Office Manager – Heavy Civil Construction

Marcum & Sons
Prineville, OR

Quick Apply

Job Details

Full-time
$35 - $40 an hour
4 days ago

Benefits

Health insurance
Dental insurance
401(k)
Vision insurance

Qualifications

Confidential information handling
Microsoft Excel
Microsoft Outlook
Coordinating with subcontractors on construction projects
Regulatory compliance
HR legal compliance
Construction management software
QuickBooks Online
QuickBooks
Microsoft Teams
Construction administrative experience
Payroll record maintenance
Time management

Full Job Description

Marcum and Sons LLC is a growing heavy civil construction company specializing in excavation, grading, underground utilities, site development, airport improvements, and public works projects throughout the State of Oregon. We are seeking a highly organized, detail-oriented Office Manager to oversee daily administrative operations and support our field and project management teams.

Position Summary

The Office Manager will be responsible for managing administrative functions, supporting accounting and payroll processes, coordinating project documentation, maintaining compliance records, and serving as a communication hub between management, field personnel, subcontractors, clients, and vendors.

Key Responsibilities

Office Administration

Manage daily office operations and administrative staff.
Develop and maintain office procedures and systems.
Coordinate company communications, correspondence, and records management.
Maintain employee files, company licenses, certifications, and insurance documentation.
Oversee office supplies, equipment, and vendor relationships.

Construction & Project Support

Assist project managers with project startup and closeout documentation.
Track contracts, subcontracts, change orders, certified payroll reports, and project compliance requirements.
Maintain project filing systems and construction records.
Coordinate document submissions to owners, engineers, and subcontractors.

Accounting & Payroll Support

Coordinate accounts payable and accounts receivable processes.
Prepare and submit invoices and owner billings.
Review vendor invoices and subcontractor payment applications.
Payroll processing and certified payroll reporting.
Monitor job cost reports and administrative project tracking.

Human Resources & Compliance

Employee onboarding and offboarding.
Track training requirements, certifications, and safety records.
Support hiring efforts and employee communications.
Ensure compliance with company policies and government regulations.

Required

3+ years of office management, construction administration, or related experience.
Strong knowledge of Quickbooks, Microsoft Office Suite, including Excel, Word, Outlook, and Teams.
Knowledge of certified payroll, prevailing wage regulations, and public contracting requirements.
Excellent organizational, communication, and time management skills.
Ability to manage multiple priorities and deadlines.
Experience maintaining confidential information with professionalism.

Preferred

Experience in heavy civil construction, excavation, utilities, roadwork, or public works contracting.
Experience with construction accounting or project management software & Quickbooks
Familiarity with subcontract administration, contracts, and compliance documentation.
Submit your resume and cover letter to [email protected] with the subject line: Office Manager Application – Marcum and Sons LLC

Pay: $35.00 - $40.00 per hour

Benefits:

401(k)
Dental insurance
Health insurance
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

office manager jobs in prineville or

Office Manager – Heavy Civil Construction

Office Manager – Heavy Civil Construction

Military Service - U.S. Air National Guard, Administration

Oregon State University – Extension and Engagement – Administrative Office Manager for Extension Deschutes County Office

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