Top 7 Purchasing specialist Jobs in Puerto Rico

FF&E Procurement Specialist
Utopia —Puerto Rico
- Full-time
- Remote
- Hospitality
- English
- 3 years
Senior Procurement Specialist
Acro corp —Aguadilla, PR
- $40 - $45 an hour
- Contract
- Mid-level
- Office
- Analysis skills
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Procurement Specialist
DCMC Partners —Guaynabo, PR
- Extended hours
- Spanish
- Microsoft Outlook
- Customer service
- Disability insurance
- Health insurance
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Inventory Control Specialist
CERES CARIBE INC —Humacao, PR
- $20 - $30 an hour
- Temporary
- Spanish
- Microsoft Outlook
- Ability to walk for extended periods
- Opportunities for advancement
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Purchasing & Bookkeeping Specialist
El Mercado 787 —San Juan, PR
- $15 - $20 an hour
- Full-time
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- English
- Mid-level
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Vendor Specialist
Lynda Green by WindMar Home —Ponce, PR
- $50,000 - $100,000 a year
- Full-time
- Oracle
- Contracts
- In-person
- Health insurance
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FF&E Procurement Specialist

Utopia -
Puerto Rico

Apply Now

Job Details

Full-time

Qualifications

Vendor relationship building
Process improvement
English
Bachelor's degree
Vendor relationship management
Global sourcing
International corporation experience

Full Job Description

About the company

Utopia is an ultra-luxury hospitality and lifestyle brand creating a global ecosystem of properties and experiences.

We develop private villa retreats in beautiful locations around the world, each with high-end service. Utopia also offers a wider ecosystem of leisure experiences and services available both to those staying on property and to external visitors.

Utopia designs and builds its properties in-house. Our team works across the full journey: from concept and architecture to construction, interiors, landscape, guest experience, and long-term operation. For architects and designers, this means working on properties from the ground up, with the ability to influence how each place is planned, built, and experienced. For hospitality professionals, it means joining a brand where service is personal, attentive, and built around each guest’s stay.

We’re a young, ambitious team with high standards and a hands-on approach. We value strong ideas, practical thinking, attention to detail, and people who are ready to take responsibility for their part of the work. If you’re interested in architecture, design, hospitality, or guest experience, we invite you to grow with Utopia.

About the role

This position will work closely with Interior Designers and Senior FF&E Procurement Specialist to maintain FF&E budgets, project procurement, supply chain, logistics and project installations.

Orchestrate relationships with top-tier suppliers / manufacturers and spearhead cost-effective procurement strategies tailored to the unique demands of our Utopia operations.

In general will be responsible for ordering, administration and supply procurement of the FF&E, OS&E, design and supply within the team. It will be your responsibility to ensure that the orders are made on time, within budget and in the most efficient manner, ensuring that the Finance Department is kept informed of all necessary compliance.

At a glance:

FF&E/Fit Out Budgets and Cost Planning
Tendering and Market Research
Contracts and Purchase Orders management
Payment Forecast and Cost control
Logistic, Delivery and Installation plus Handover

Key role outcomes:

Segment-Specific Sourcing: Develop and execute strategic sourcing plans specifically tailored for the OS&E/FF&E
Exclusive Vendor Partnerships: Cultivate and maintain strategic relationships with premium suppliers across OS&E/FF&E
Cost Excellence: Identify opportunities to optimize costs without compromising the premium experience within these segments, and identify performance improvement opportunities
Risk Mitigation: Develop and implement strategies to mitigate risks associated with procurement activities, thereby safeguarding brand reputation and guest satisfaction
Tailored Contract Management: Oversee the negotiation, evaluation, and management of supplier contracts to uphold UTOPIA reputation for premium and exclusive experiences
Market Intelligence: Stay attuned to evolving trends, market dynamics, and innovative technologies, leveraging these insights to drive innovation and elevate guest experiences
Sustainability: Champion initiatives that align with UTOPIA commitment to environmental and social responsibility while maintaining the highest level of premium standards

Responsibilities:

Collaborate with Sr. FF&E Procurement Manager, Architects and Senior FF&E/Interior Designer to ascertain the timeline, budget and deadlines of the project
Assist the FF&E/Interior Designer with sourcing all the information necessary to complete the detailed specification document
Work with the design team to build the initial procurement schedule based on the review of layouts, renderings & specifications of the project
Responsible for the compilation of the procurement budget and coordinating all documentation ensuring all document standards are met
Organize the purchasing schedule, liaising with the Sr. Procurement and Project managers to ensure all project milestones are reached
Working closely with the Finance team to raise Funding Requests, produce purchase orders and pay proforma invoices in timely manner
Receive, approve and pass invoices for payment and log on procurement schedule
Liaise with suppliers across the globe to obtain quotes and discuss terms of service
To work within set budgets and timeframes, ensuring items meet the required specification and can be delivered on time
Liaise with internal teams and contractors to organize FF&E logistics and installation
Quality control
Ensure all supplier contacts are up to date
Carry out existing supplier reviews & new supplier visits in order to provide a list of approved suppliers to consideration on projects
Maintain accurate procurement & budget records & collate information for a weekly procurement review

CV Requirements

Bachelor’s Degree in Interior Design, Architecture, Supply Chain or Logistic, preferably Master's degree in any of above
Project Management degree (Master’s or equivalent) is a plus
3 to 10 years experience within a procurement agency or design studio in a similar role
Advanced/fluent in English
Experience dealing with global projects and suppliers - markets across Europe, Brazil, DR, and Latin America advantageous
Experience in establishing and executing new processes
Experience in preparing O&M Manuals for Hospitality projects

By submitting this application, I agree that my personal data will be collected, processed, and retained by the company solely for the purposes of managing and assessing my candidacy.

Notice: This is a remote position based in Puerto Rico.

Apply Now

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purchasing specialist jobs in puerto rico

FF&E Procurement Specialist

Senior Procurement Specialist

Procurement Specialist

Inventory Control Specialist

Purchasing & Bookkeeping Specialist

Vendor Specialist

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