Top 32 Office administrator Jobs in Putnam County Ny

Service Office Manager
Azureon —Fishkill, NY
- $25 - $28 an hour
- Full-time
- Background check
- Mid-level
- Office
- Health savings account
- Health insurance
Quick Apply
9d
Trust Office Administrator
CLC Foundation, Inc. —Mount Kisco, NY
- $50,000 - $55,000 a year
- Full-time
- Mid-level
- Office
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
Office Administrator
Woodworking Company —Patterson, NY
- From $57,599.61 a year
- Full-time
- Google Workspace
- Mid-level
- Office
- Paid time off
Quick Apply
2d
Director of Business Services / Business Office Manager
Artis Senior Living of Somers —Yorktown Heights, NY
- From $37 an hour
- Administrative experience
- High school diploma or GED
- Older adults
Quick Apply
Office Administrator
Bedford Audubon Society —Katonah, NY
- $20 - $25 an hour
- Part-time
- Office
- US work authorization
- QuickBooks
Quick Apply
8d
Department Coordinator
Westchester Medical Center —Valhalla, NY
- $65,894 - $82,846 a year
- Full-time
- Office
- Contracts
- IT
- Paid holidays
- Health insurance
3d
Office Administrator
Houlihan Lawrence —Armonk, NY
- $21.50 - $35.37 an hour
- Microsoft Excel
- Office
- 3 years
- Health savings account
- Health insurance
Experienced Dental Front Office Administrator
Yorktown Pediatric Dentistry —Yorktown Heights, NY
- $20 - $28 an hour
- Part-time
- Dental office
- Computer literacy
- Mid-level
- Health savings account
- Health insurance
Quick Apply
Office Secretary/Administrator
Lawn Spa Landscaping —Newburgh, NY
- $20 - $25 an hour
- Full-time
- Computer literacy
- Mid-level
- Office
Quick Apply
1d
Office Administrator
Polar Plumbing, Heating & Air Conditioning —Newburgh, NY
- $18 - $22 an hour
- Full-time
- Office
- Communication skills
- Entry level
- Health insurance
- Dental insurance
Quick Apply
Office Administrator
BLACKHORSE LLC —Brookfield, CT
- $52,000 - $65,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid holidays
- 401(k)
Quick Apply
Business Administration / Human Resources Manager
Benchmark Senior Living —Brookfield, CT
- $75,000 - $85,000 a year
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Disability insurance
- Health insurance
12d
Electrical Contractor's Office Administrative Position
MARS ELECTRIC LLC —Bethel, CT
- Email
- Word processing
- Mid-level
- Office
- Health insurance
- 401(k)
Quick Apply
Office Admin/ Dispatcher
Mr. Rooter of Westchester —Armonk, NY
- $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
- Paid time off
Quick Apply
Dental Office Manager
Brewster Family & Cosmetic Dental —Brewster, NY
- $25 - $35 an hour
- Full-time
- Dental office
- HIPAA
- Mid-level
Quick Apply
10d
Operations Manager
Chabad of Bedford —Mount Kisco, NY
- $60,000 - $65,000 a year
- Part-time
- Background check
- Google Workspace
- Mid-level
Quick Apply
9d
Office Administrator / Office Manager Support
Thistle Interiors Inc. —Congers, NY
- $52,000 a year
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid training
Quick Apply
Office Manager/Bookkeeper
Moroney's Cycles —New Windsor, NY
- From $20 an hour
- Full-time
- Bilingual
- Computer literacy
- Mid-level
- Health savings account
- Health insurance
Quick Apply
14d
Office Administrator
All Seasons Chimney Inc. —New Windsor, NY
- $20 an hour
- Part-time
- Office
- Administrative experience
- QuickBooks
Quick Apply
14d
Part-Time Office Administrator
Valley Presbyterian Church —Brookfield, CT
- $18 - $23 an hour
- Part-time
- Microsoft Outlook
- Computer literacy
- Office
Quick Apply

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Service Office Manager

Azureon
Fishkill, NY

Quick Apply

Job Details

Full-time
$25 - $28 an hour
9 days ago

Benefits

Health savings account
Health insurance
Dental insurance
Paid time off
Vision insurance
401(k) matching

Qualifications

Customer communication
Teamwork
Administrative experience
Team development
Supervising experience
Attention to detail
Office management
Time management

Full Job Description

Position Summary

The Service Office Manager is responsible for leading and overseeing the administrative operations of the Service Department. This position ensures that the service office operates efficiently, customers receive timely and professional communication, technicians have the support they need, and all administrative processes are completed accurately and consistently.

The Service Office Manager works closely with the Service Manager and Field Management team to support the day-to-day operation of a fast-paced, highly seasonal pool service department.

Key Responsibilities:

Service Operations & Scheduling

Oversee daily service office operations and workflow
Manage technician scheduling, appointments, routes, and customer requests
Coordinate pool openings, closings, maintenance, repairs, and equipment service
Monitor schedules and proactively address delays, changes, cancellations, and customer concerns
Ensure technicians have the information, materials, and documentation needed to complete their work efficiently
Assist with managing seasonal increases in service volume and workload

Customer Service

Serve as a key point of contact for service customers
Handle customer questions, concerns, scheduling requests, and service follow-up
Resolve routine customer issues professionally and escalate complex issues to management when appropriate
Maintain strong customer relationships through clear, timely, and professional communication
Help ensure customers receive accurate information regarding pricing, scheduling, services, and expectations

Billing & Administrative Operations

Oversee accurate and timely invoicing and billing processes
Monitor outstanding invoices and assist with accounts receivable follow-up
Review completed work orders for accuracy and completeness
Process warranty claims and maintain required documentation
Maintain accurate customer records, service histories, and account information
Assist with payment processing, batching, and other administrative financial responsibilities
Ensure service documentation and office records are organized and up to date

Team Leadership & Development

Provide direction, support, and accountability to Service Department administrative staff
Assist with training and onboarding new service office employees
Establish clear expectations and ensure procedures are consistently followed
Identify opportunities to improve employee performance, workflow, and efficiency
Foster a positive, collaborative, team-focused work environment

Systems & Process Management

Maintain accurate information within ServiceTitan, Lightspeed/POS, and other company systems
Ensure service office procedures and processes are followed consistently
Identify inefficiencies and recommend improvements to service workflows
Assist with reporting, department metrics, and tracking key performance indicators
Work with Service and Field Management to improve communication between the office and field teams

Qualifications & Experience

Previous experience managing or supervising an office within a service-based industry is required
Pool industry experience strongly preferred
Experience in HVAC, plumbing, electrical, landscaping, automotive, construction, or another field-service environment will be considered
Strong understanding of scheduling, dispatching, work orders, billing, and customer service
Strong leadership and communication skills
Excellent organizational and time-management abilities
Strong attention to detail and follow-through
Ability to remain calm and professional in a fast-paced, high-volume environment
Comfortable managing multiple priorities and changing schedules
Proficiency with computers, Microsoft Office, and service management software
Experience with ServiceTitan or similar field-service software is a plus

What We’re Looking For

We are looking for a confident, organized, and dependable leader who takes ownership of the Service Office and understands that the success of the department depends on strong communication between customers, office staff, technicians, and management.

The right candidate is someone who can lead people, solve problems, hold others accountable, and keep the office moving forward while maintaining a high level of customer service. Pool service is highly seasonal and fast-paced, so flexibility, adaptability, and the ability to prioritize are essential.

Position Success

Success in this role means having a service office that is organized, responsive, and accountable; technicians who feel supported; customers who receive excellent communication; and administrative processes that are accurate, timely, and consistent.

The Service Office Manager should ultimately allow the Service Manager and Field Management team to focus on field operations and department performance by ensuring the administrative side of the Service Department is running smoothly and effectively.

Pay: $25.00 - $28.00 per hour

Benefits:

401(k) matching
Dental insurance
Health insurance
Health savings account
Paid time off
Vision insurance

Application Question(s):

How many years managing or supervising an office in a service-based industry do you have?
Do you have experience in scheduling, dispatching, work orders, billing, and customer service? Explain
What service-based software have you used?
Please indicate your expected hourly compensation?

Work Location: In person

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Refine Your Search

office administrator jobs in putnam county ny

Service Office Manager

Trust Office Administrator

Office Administrator

Director of Business Services / Business Office Manager

Office Administrator

Department Coordinator

Office Administrator

Experienced Dental Front Office Administrator

Office Secretary/Administrator

Office Administrator

Office Administrator

Business Administration / Human Resources Manager

Electrical Contractor's Office Administrative Position

Office Admin/ Dispatcher

Dental Office Manager

Operations Manager

Office Administrator / Office Manager Support

Office Manager/Bookkeeper

Office Administrator

Part-Time Office Administrator

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