Director’s Administrative Assistant
General Atomics —Poway, CA
- $56,180 - $83,518 a year
- Full-time
- Inventory management
- Office
- Microsoft Office
- Relocation assistance
Administrative Assistance Specialist
Sempra —San Diego, CA
- $31.49 - $44.95 an hour
- Mid-level
- Office
- Microsoft Office
10d
Business Office Assistant
Poway Healthcare Center —Poway, CA
- $22 - $26 an hour
- Full-time
- Computer literacy
- Basic math
- Office
Quick Apply
Administrative Assistant (San Diego)
ECG Management Consultants —San Diego, CA
- $33.65 - $38.46 an hour
- Full-time
- Hybrid work
- Customer service
- Research
- Mid-level
- Health insurance
- Dental insurance
Department Specialist
General Atomics —Poway, CA
- $65,410 - $99,888 a year
- Extended hours
- 6 years
- Microsoft Outlook
- Mid-level
EXECUTIVE ASSISTANT
22nd DAA/Del Mar Fairgrounds —San Diego County, CA
- $4,733 - $6,102 a month
- Full-time
- Writing skills
- English
- Mid-level
- Paid holidays
- Health insurance
Administrative Claims Assistant
San Diego Unified School District —San Diego, CA
- $6,226.04 - $7,565.84 a month
- Online Application
- Bilingual
- Office
- Bachelor's degree
- Health insurance
9d
Executive Administrative Assistant
Kros-Wise —San Diego, CA
- $35.00 - $37.50 an hour
- Full-time
- Microsoft Access
- Microsoft Outlook
- Mid-level
- Health insurance
- 401(k)
Quick Apply
Part Time Executive Assistant / Office Manager
TrafficHaus —San Diego, CA
- Part-time
- Inventory management
- Research
- Mid-level
Executive Assistant to the City Manager
City of Coronado, CA —Coronado, CA
- $75,859.42 - $101,658.96 a year
- Full-time
- Microsoft Word
- Background check
- Microsoft Excel
- AD&D insurance
- Paid holidays
Faculty Administrative Assistant
UC San Diego —San Diego, CA
- $29.42 - $42.16 an hour
- Overtime
- Hybrid work
- Background check
- Word processing
- Bachelor of Science
3d
Executive Assistant
CyberMedia Technologies —San Diego, CA
- $80,000 - $115,000 a year
- 5 years
- Research
- Mid-level
- Health insurance
- 401(k) matching
Quick Apply
Dental Marketing, Public Relations (PR) Manager or Assistant, Healthcare
A+ Dental —San Diego, CA
- $18 - $24 an hour
- Full-time
- Background check
- Management
- Customer service
- Health savings account
- Health insurance
Quick Apply
SCE Planning Project Manager
SummitWest Environmental —California
- $85,000 - $115,000 a year
- Full-time
- Remote
- Background check
- Management
- 5 years
- Paid training
- Health insurance
Quick Apply
Assistant Manager
NATIONAL COMMUNITY RENAISSANCE —San Marcos, CA
- $17 - $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
Quick Apply
Assistant Manager
NATIONAL COMMUNITY RENAISSANCE —San Diego, CA
- $17 - $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
Quick Apply
Senior Property Manager - 3+ Year Residential Property Management Experience Required
GoldenWest Management, Inc —San Diego, CA
- $8,000 - $9,000 a month
- Full-time
- Customer service
- Mid-level
- Office
- Health insurance
- Paid time off
Quick Apply
Finance Manager
University of San Diego —San Diego, CA
- $37.50 - $45.00 an hour
- Part-time
- Background check
- Microsoft Excel
- Oracle
8d
Personal Injury CASE ASSISTANT
AK Injury Law Firm —San Diego, CA
- $18 - $21 an hour
- Email
- Spanish
- Medical office experience
- English
- Free parking
- Health insurance
Quick Apply
4d
Physician Relations Coordinator
ASPIRE HOME HEALTHCARE INC —San Diego, CA
- $22 - $30 an hour
- Full-time
- Computer literacy
- Medical office experience
- HIPAA
- Paid holidays
- Dental insurance

I want to receive the latest job alert for office manager/administrative assistant in rancho bernardo ca

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

office manager/administrative assistant jobs near rancho bernardo ca

Claims Assistant jobs in San Diego, CA

Administrative Assistant jobs in San Diego, CA

Executive Assistant jobs in San Diego, CA

Administrative Assistant jobs in Poway, CA

Finance Manager jobs in San Diego, CA

Physician jobs in San Diego, CA

Executive Assistant jobs in Coronado, CA

Office Assistant jobs in Poway, CA

Public Relations Assistant jobs in San Diego, CA

Senior Property Manager jobs in San Diego, CA

Personal Assistant jobs in San Diego, CA

Executive Assistant jobs in San Diego County, CA

Claims Assistant jobs in Portland, OR

Claims Assistant jobs in Copiague, NY

Remote Claims Adjuster jobs in Wisconsin

Claims Assistant jobs in El Paso, TX

Insurance Claims Adjuster jobs in Bergen County, NJ

Audiologist Assistant jobs in California

Entry Level Medical Assistant jobs in Dallas, TX

Claims Assistant jobs in New Jersey

Director’s Administrative Assistant

General Atomics -
Poway, CA

Apply Now

Job Details

Full-time
$56,180 - $83,518 a year

Benefits

Relocation assistance

Qualifications

Computer operation
Microsoft Office
Communication platforms
High school diploma or GED
Desktop applications
Microsoft Teams

Full Job Description

General Atomics Aeronautical Systems, Inc. (GA-ASI), an affiliate of General Atomics, is a world leader in proven, reliable remotely piloted aircraft and tactical reconnaissance radars, as well as advanced high-resolution surveillance systems.

The Director's Administrative Assistant position within QA requires an individual who can operate with exceptional speed, precision, and independent judgment. This is a highly dynamic environment where priorities shift rapidly, and the ability to manage multiple high‑impact tasks simultaneously is essential. The ideal candidate must demonstrate genuine, proven capability in high‑velocity multitasking — not simply the ability to “handle multiple tasks,” but the capacity to execute them concurrently, accurately, and under time pressure. A strong candidate will possess a refined sense of operational prioritization, enabling them to determine, in real time, which actions require immediate attention, which tasks carry downstream organizational impact, and which items can be deferred without risk. This role demands an individual who can make independent decisions confidently and responsibly, often without the opportunity to seek direction due to the pace at which QA and GA-ASI operate.

A successful candidate must demonstrate the ability to triage competing priorities with composure, structure, and sound judgment. They should be able to articulate how they would sequence these tasks, what criteria they use to determine urgency, and how they maintain accuracy while moving at speed.
This role requires an individual who brings not only administrative capability, strong analytical thinking, and the ability to serve as a stabilizing force in a fast‑moving operational environment. Their ability to anticipate needs, maintain confidentiality, and support leadership with professionalism and discretion is essential

DUTIES & RESPONSIBILITIES:

Coordinates and tracks all activities related to Production Quality Assurance, ensuring alignment with leadership priorities and operational timelines.
Manages urgent travel requests, including GA aircraft shuttle, while supporting executive‑level needs with accuracy, discretion, and speed.
Maintains, processes, and compiles confidential reports, records, statistics, timelines, and presentations requiring exceptional tact and judgment.
Responds to high‑volume verbal and written inquiries from internal stakeholders and authorized external agencies; triages Teams communications from leadership.
Coordinates, tracks, and reports progress on unit assignments and projects, ensuring deliverables remain on schedule in a fast‑moving environment.
Gathers, validates, and synthesizes data from multiple sources to support QA operations, audits, and leadership decision‑making.
Manages onboarding tasks, systems access, documentation, and coordination to ensure new employees are fully operational on day one.
Navigates ASI/QA platforms, resolves access issues, and submits/tracks ITS requests to maintain operational continuity.
Assists employees who arrive with immediate needs while balancing higher‑priority leadership and compliance‑driven tasks.
Processes and reconciles travel and expense reports with precision, ensuring compliance with financial and audit standards.
Manages visitor requests, access, and logistics in coordination with security, facilities, and leadership.
Submits and tracks facilities issues, cleaning needs, and workspace adjustments to maintain a functional and professional environment.
Oversees office supply inventory, ordering, and purchase requisitions to support daily QA operations.
Supports strategic initiatives and special projects assigned by leadership while balancing ongoing operational responsibilities.

We recognize and appreciate the value and contributions of individuals with diverse backgrounds and experiences and welcome all qualified individuals to apply.

Job Qualifications

Typically requires a high school diploma or equivalent and four or more years’ experience in a field related to the specialized functional area or unit where assigned.
The ability to grasp new concepts quickly.
Knowledge of SAP and SharePoint preferred.
Experienced in Microsoft Suite, including Teams required.
The ability to maintain the confidentiality of sensitive information.
Excellent organization skills and ability to establish priorities.
The ability to identify issues, interpret and explain complex information and solve non-routine problems, issues or situations that require evaluation and interpretation.
Strong analytical, interpersonal, verbal and written communication skills to accurately document, report and interface effectively with all levels of personnel, including management, customers and vendors.
Comprehensive understanding of applicable policies and procedures as well as a complete understanding of relevant regulations.
Extensive knowledge of computer operations and applications.
Ability to obtain and maintain a DoD Security Clearance is required.
Demonstrated ability to operate at high velocity — Proven success managing multiple time‑critical tasks simultaneously in a fast‑moving environment with shifting priorities.
Exceptional prioritization and triage judgment — Able to quickly assess urgency, downstream impact, and leadership requirements to determine what must be addressed first.
Independent decision‑making capability — Comfortable making sound, informed decisions without waiting for direction when timelines or operational needs require immediate action.
Advanced multitasking under pressure — Maintains accuracy, composure, and professionalism while handling travel coordination, reporting, employee support, and leadership requests concurrently.
High‑volume communication management — Skilled at triaging and responding to rapid, continuous Teams messages, emails, and in‑person inquiries from leadership and cross‑functional partners.
Cross‑functional coordination experience — Ability to work seamlessly with directors, managers, supervisors, Production, DCMA, HR, Security, Facilities, and other internal stakeholders.
Systems and platform fluency — Comfortable navigating multiple enterprise systems (SAP, SharePoint, Concur, Teams, onboarding systems, QA/ASI tools) and resolving access or technical issues.
Strong onboarding and access‑management capability — Experience coordinating new‑hire onboarding, systems provisioning, and documentation with precision and timeliness.
Professional presence and executive‑level communication — Represents leadership with maturity, discretion, and polished written and verbal communication.
Operational foresight and anticipatory support — Ability to anticipate leadership needs, identify potential gaps, and proactively address issues before they escalate.
Adaptability and resilience — Thrives in an environment where priorities shift rapidly and unexpected demands arise throughout the day.
Commitment to accuracy and compliance — Ensures all travel, reporting, documentation, and financial processes meet internal and regulatory standards.

Job Category

Administrative

Experience Level

Mid-Level (3-7 years)

Workstyle

Onsite

Full-Time/Part-Time

Full-Time Hourly

Pay Range Low

56,180

Pay Range High

83,518

Travel Percentage Required

0% - 25%

Relocation Assistance Provided?

US Citizenship Required?

Yes

Clearance Required?

Desired

Clearance Level

Secret

Search Jobs at | General Atomics and Affiliated Companies

Apply Now

Refine Your Search

office manager/administrative assistant jobs in rancho bernardo ca

Director’s Administrative Assistant

Administrative Assistance Specialist

Business Office Assistant

Administrative Assistant (San Diego)

Department Specialist

EXECUTIVE ASSISTANT

Administrative Claims Assistant

Executive Administrative Assistant

Part Time Executive Assistant / Office Manager

Executive Assistant to the City Manager

Faculty Administrative Assistant

Executive Assistant

Dental Marketing, Public Relations (PR) Manager or Assistant, Healthcare

SCE Planning Project Manager

Assistant Manager

Assistant Manager

Senior Property Manager - 3+ Year Residential Property Management Experience Required

Finance Manager

Personal Injury CASE ASSISTANT

Physician Relations Coordinator

I want to receive the latest job alert for office manager/administrative assistant in rancho bernardo ca

Related Searches

Explore jobs in more locations

Search Jobs at | General Atomics and Affiliated Companies

Job Seeker Tools

Employer Tools

Browse

Stay Connected