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Executive Support Coordinator to CEO

Speed & Function -
Remote

Apply Now

Job Details

Qualifications

Ukrainian
English
Research

Full Job Description

Executive Support Coordinator to CEO / Executive Assistant

Remote

Fluent Ukrainian and English are required. Reliable availability through the US Eastern afternoon and early evening is essential. Compensation is designed for Latin American and comparable international markets.

Previous executive support experience is helpful, but not required. We are open to training a capable person who demonstrates strong learning ability, follow-through, empathy, and attention to detail.

ABOUT THE ROLE

This role is about helping a fast-moving Founder stay clear, organized, and supported.

As Executive Support Coordinator to the CEO at Speed & Function, you will bring structure, visibility, and reliable follow-through to a working environment that spans company leadership, client relationships, internal communication, research, logistics, and personal coordination.

You will work closely with the CEO and the CEO Operations Partner. The CEO Operations Partner owns prioritization, delegation, escalation, and the broader support system around the CEO. Your role is to execute within that system with care, consistency, and attention to detail.

This is not a Chief of Staff role or a broad project-management role. It is a close-to-the-founder support role for someone who takes meaningful support work seriously.

WHAT YOU WILL DO

Executive support and coordination

Coordinate the CEO’s calendar, meetings, appointments, and reminders
Monitor email, Slack, calendar, and other communication channels for important items
Track follow-ups and make sure open loops do not disappear
Prepare meeting context, notes, summaries, and next steps
Help with travel, reservations, logistics, renewals, and personal coordination

Communication and follow-through

Communicate with Ukrainian- and English-speaking colleagues
Write clear messages, summaries, and follow-ups in English
Participate comfortably in Ukrainian-language meetings and conversations
Turn incomplete requests into clear next steps
Surface questions, blockers, and changing priorities early
Make it clear what is completed, what is waiting, and what requires a decision

Research and organization

Research people, companies, services, travel options, and business topics
Prepare organized information for review and decision-making
Maintain simple trackers, checklists, and recurring workflows
Use AI tools for research, drafting, summarizing, and organization
Notice where details are being lost and suggest practical improvements

WHAT WE ARE LOOKING FOR

Fluent Ukrainian and English

This is a bilingual role.
You must be able to:

communicate naturally and confidently in Ukrainian
understand Ukrainian-language meetings and internal conversations
speak and write clearly in English
work directly with English-speaking colleagues
summarize complex or unclear information accurately in English

Russian may be helpful, but it is not a substitute for Ukrainian.

US Eastern Time availability

The CEO does much of his collaborative and support-related work during the US afternoon and early evening.

You must be reliably available during these hours, generally through at least 6:00 PM Eastern Time on working days.

Candidates in Latin America and other compatible time zones will usually have natural working-hour overlap. Candidates in Europe or Ukraine must be genuinely comfortable maintaining a late working schedule.

Occasional availability is not enough. The schedule must be sustainable.

Reliable execution

Keeps track of small details and multiple open items
Follows through without repeated reminders
Creates order from incomplete or scattered information
Stays steady when priorities change
Brings organized information and proposed next steps rather than raw confusion
Knows when to proceed independently and when to escalate

Practical empathy and perspective-taking

Notices when other people are carrying too much
Thinks about what would reduce friction and make work easier
Can understand a situation from another person’s perspective
Asks thoughtful questions rather than making assumptions
Receives direct feedback without becoming defensive
Communicates early when something is unclear, frustrating, or not working

EXPERIENCE

Previous experience as an Executive Assistant, Personal Assistant, Operations Coordinator, Project Coordinator, Client Coordinator, or in a similar support role is helpful, but not required.

We are open to training someone moving into executive support from another professional field.

What matters most is:

fluent Ukrainian and English
reliable US Eastern Time availability
strong follow-through
practical empathy
attention to detail
comfort with changing priorities
ability to learn quickly

Experience working remotely and familiarity with Slack, Google Workspace, spreadsheets, task-management tools, and AI tools are advantages, but these systems can be learned.

LOCATION AND COMPENSATION

This role is intended primarily for candidates based in Latin America or other international markets with compatible time zones and compensation expectations.

Candidates may be based anywhere if the language, working hours, and compensation requirements work for them.

Compensation will be paid in USD and aligned with Latin American and comparable international markets. The role is unlikely to be competitive for candidates seeking compensation based on the United States,
Canada, or other high-cost labor markets.

WHY THIS IS WORTH YOUR TIME

You will work closely with the Founder, the CEO Operations Partner, and people across an international software company.

The role provides direct exposure to leadership, clients, company operations, AI-assisted workflows, and how decisions move through a growing business.

You will also be joining a Deliberately Developmental Organization, where feedback, self-awareness, and professional growth are part of how we work.

This is a strong opportunity for someone who wants to develop excellent executive-support skills while learning how an international business operates from the inside.

Location

Remote

Apply Now

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