Top 536 Office assistant Jobs in Richmond, Ca

Executive Assistant to the CEO
Confidential —San Francisco, CA
- $85,000 - $95,000 a year
- Full-time
- Background check
- Google Workspace
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant
Aya Healthcare —San Francisco, CA
- $45 - $48 an hour
- Contract
- Hybrid work
- Background check
- Mid-level
- 3 years
- Health insurance
- Dental insurance
Quick Apply
2d
Administrative Assistant
Avanath —San Francisco, CA
- $23 - $24 an hour
- Word processing
- Computer literacy
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Office Assistant / Scheduling Coordinator – Music School
Amabile School of Music —Moraga, CA
- $22 - $26 an hour
- Part-time
- School experience
- Hospitality
- Customer service
- Employee discount
Quick Apply
Business Development Administrative Assistant
Sprung Structures —San Francisco, CA
- $45,000 - $60,000 a year
- Full-time
- Salesforce
- Research
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
DAVITA —Pinole, CA
- $25 - $30 an hour
- Part-time
- Spanish
- Medical office experience
- Administrative experience
- Paid training
- Paid holidays
10d
Administrative Assistant
Berkeley Emergency Medical Group Inc —Berkeley, CA
- $29 - $35 an hour
- Full-time
- Hybrid work
- Microsoft Outlook
- Mid-level
- Office
- Health savings account
- Disability insurance
Quick Apply
14d
Part Time Office Assistant
City Of Alameda —Alameda, CA
- $24.12 - $35.64 an hour
- Part-time
- 18 years or older
- English
- Office
- Paid sick time
13d
Office Assistant
Masa Taqueria —Richmond, CA
- From $20 an hour
- Part-time
- Spanish
- Google Workspace
- English
Quick Apply
21h
Administrative Assistant
Abbott Laboratories —Alameda, CA
- $32.35 - $64.65 an hour
- Full-time
- 7 years
- Microsoft Outlook
- Mid-level
- Health insurance
- Tuition reimbursement
Office Assistant
WSH Management, Inc. —Hayward, CA
- $24 - $27 an hour
- Full-time
- Microsoft Outlook
- Writing skills
- English
- Paid holidays
- Health insurance
9d
Executive Assistant
Confidential —Oakland, CA
- $70,000 - $90,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- 5 years
Quick Apply
10d
AHD X-Ray Receptionist
Alameda Health System —Alameda, CA
- $34.70 - $43.96 an hour
- Part-time
- Hospital
- Computer literacy
- High school diploma or GED
- Health insurance
Receptionist / Office Assistant
Sequoia Equities —Walnut Creek, CA
- $25 - $27 an hour
- Office
- Administrative experience
- Apartments
- Dental insurance
- Paid time off
ADMINISTRATIVE ASSISTANT II
City of El Cerrito —El Cerrito, CA
- $57,108 - $69,408 a year
- Full-time
- Bilingual
- Writing skills
- Research
- Wellness program
- AD&D insurance
4d
Front Desk Receptionist/Office Assistant
Marin Oral Surgery —Corte Madera, CA
- $29 - $34 an hour
- Full-time
- Bilingual
- Google Workspace
- Inventory management
- 401(k)
- Retirement plan
Quick Apply
8d
Office Assistant/Receptionist/Scheduler
Roberts Hot Tubs Inc —Berkeley, CA
- From $25 an hour
- Full-time
- Microsoft Outlook
- Customer service
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
CAMINAR —Vallejo, CA
- $28 an hour
- Ability to walk for extended periods
- Computer literacy
- Writing skills
2d
Administrative Assistant
Center for Elders' Independence —Concord, CA
- $25.25 - $35.86 an hour
- Full-time
- Office
- Administrative experience
- 1 year
Quick Apply
2d
Receptionist
STIIIZY —Concord, CA
- $21 an hour
- Part-time
- High school diploma or GED
- 21 years or older
- Ability to stand for extended periods
- Paid training
- Paid holidays
Quick Apply

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Executive Assistant to the CEO

Confidential
San Francisco, CA

Quick Apply

Job Details

Full-time
$85,000 - $95,000 a year

Benefits

Health insurance
Dental insurance
Paid time off
Vision insurance
Life insurance
Retirement plan

Qualifications

Correspondence management
Budgeting support
Vendor management
Computer literacy
Executive administrative support
Driver's License
Task prioritization
Calendar management
Business support experience for CEO
Working as an executive assistant
Time management

Full Job Description

Job Summary
We are seeking a highly organized and proactive Executive Assistant to support our CEO. This role is essential in ensuring the smooth operation of the executive office, providing comprehensive administrative support, and managing various projects. The ideal candidate will possess exceptional communication skills, strong attention to detail, and the ability to handle multiple tasks efficiently in a fast-paced environment.

Responsibilities

Provide executive administrative support to the CEO, including calendar management and scheduling appointments.
Coordinate and plan events, meetings, and conferences, ensuring all logistics are handled seamlessly.
Manage correspondence and communications on behalf of the CEO, maintaining professionalism and confidentiality.
Utilize QuickBooks for bookkeeping tasks and financial record management.
Assist in project coordination by tracking progress, deadlines, and deliverables with urgency and concise, timely communication.
Maintain organized filing systems for documents and records, both physical and digital.
Handle data entry tasks with accuracy, ensuring all information is up-to-date.
Perform proofreading and transcription duties for documents as needed.
Provide customer service support by addressing inquiries and resolving issues promptly.
Excellent phone etiquette while managing incoming calls effectively.
Utilize Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace for various administrative tasks.
Maintain art inventory, shipping & receiving of art pieces
Maintain CEO residences, personal inventory and vehicles.
Work with contractors and vendors.
Periodic travel among CEO residences is required

Qualifications

Proven experience in an executive administrative support role or as a personal assistant is required.
Strong organizational skills with the ability to prioritize tasks effectively.
Proficiency in Microsoft Outlook Calendar for scheduling purposes.
Familiarity with DocuSign for document management is a plus.
Excellent typing skills with attention to detail in data entry tasks.
Previous office management or clerical experience is advantageous.
Strong computer literacy with the ability to quickly learn new software applications.
Effective communication skills both verbally and in writing, with a focus on professionalism.
Must have a valid California Driver's License.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Movement within an office environment, travel by plane, and operation of a motor vehicle.
Ability to write by hand and use keyboard extensively to perform general office functions.
Ability to communicate by speech and hearing continuously.
Visual acuity needed for close detail work and computer use.
Ability to sit for extended periods of time.
Ability to occasionally walk, stand, stoop, kneel, crouch, and reach with hands and arms.
Ability to occasionally lift and carry up to 20 pounds (periodic lifting of supplies).

Equal Employment Opportunity Statement:

We provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

This position requires a dedicated individual who can thrive in a dynamic environment while providing exceptional support to our CEO. If you are passionate about organization and efficiency, we encourage you to apply for this exciting opportunity!

Job Type: Full-time

Pay: $85,000.00 - $95,000.00 per year

Benefits:

Dental insurance
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance

Experience:

Executive Assistant: 5 years (Required)

License/Certification:

Driver's License (Required)

Willingness to travel:

50% (Required)

Work Location: In person

Quick Apply

Refine Your Search

office assistant jobs in richmond, ca

Executive Assistant to the CEO

Executive Assistant

Administrative Assistant

Office Assistant / Scheduling Coordinator – Music School

Business Development Administrative Assistant

Administrative Assistant

Administrative Assistant

Part Time Office Assistant

Office Assistant

Administrative Assistant

Office Assistant

Executive Assistant

AHD X-Ray Receptionist

Receptionist / Office Assistant

ADMINISTRATIVE ASSISTANT II

Front Desk Receptionist/Office Assistant

Office Assistant/Receptionist/Scheduler

Administrative Assistant

Administrative Assistant

Receptionist

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