Top 51 Program assistant typing Jobs in Riverside, Ca

Accounts Payable Specialist
RSVC Company —Riverside, CA
- $22 - $28 an hour
- Full-time
- Microsoft Outlook
- Ability to walk for extended periods
- Writing skills
- Health insurance
- Dental insurance
Quick Apply
5d
Bail Assistant
Exit Bail Bonds —Riverside, CA
- $41,600 - $47,840 a year
- Weekends as needed
- Background check
- 18 years or older
- Spanish
- Health insurance
- Dental insurance
Quick Apply
Program Assistant - Temporary
West Coast University —Ontario, CA
- $23.59 - $31.84 an hour
- Temporary
- Microsoft Outlook
- English
- Mid-level
Professional Expert - Program Assistant - Educational Opportunities Help Desk
San Bernardino Community College District —San Bernardino, CA
- $20 - $49 an hour
- Temporary
- Spanish
- Current TB test
- Data analysis skills
Program Assistant - Temporary
West Coast University, Inc. —Ontario, CA
- $23.59 - $31.84 an hour
- Full-time
- Microsoft Outlook
- English
- Mid-level
Litigation Assistant
ACSC Management Services Inc —Riverside, CA
- $28.93 - $38.53 an hour
- Full-time
- Microsoft Outlook
- Customer service
- Mid-level
- Paid parental leave
- Health insurance
Optometric Assistant
Optique Optometry —Corona, CA
- From $17 an hour
- Full-time
- Private practice
- Computer literacy
- English
- Paid training
- Health insurance
Quick Apply
Legal Secretary
ALESHIRE & WYNDER LLP —Riverside, CA
- $39 - $65 an hour
- Full-time
- Microsoft Outlook
- English
- Mid-level
10d
Program Support Assistant
OPARC —San Bernardino, CA
- $20.50 an hour
- Full-time
- Background check
- 18 years or older
- Spanish
Quick Apply
Financial Aid Office, Student Peer Counselor - Federal Work Study Student Assistant
California State University —San Bernardino, CA
- Part-time
- Background check
- English
- Office
7d
Occupational Therapist OTR/L
Kids Connections Developmental Therapy Center —Rancho Cucamonga, CA
- $38 - $52 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Working with individuals with disabilities
- COVID-19 protective measures
- Health insurance
Quick Apply
Inspection Assistant, BAR (San Bernardino Valley College)
Foundation for California Community Colleges —San Bernardino, CA
- $18 - $22 an hour
- Weekends as needed
- Microsoft Outlook
- Computer literacy
- Mid-level
Sr. Community Manager - LIHTC & Conventional- Scattered Sites
Quality Management Group Inc —Ontario, CA
- $33 - $35 an hour
- Weekends as needed
- Microsoft Outlook
- Inventory management
- Word processing
Quick Apply
Legal Secretary (On-site)
Gates, Gonter, Guy, Proudfoot & Muench —Irvine, CA
- $31.25 - $40.87 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Free parking
- Health savings account
Quick Apply
Professional Expert - Program Assistant - Dept. Educational & Student Support Services
San Bernardino Community College District —San Bernardino, CA
- $20 - $49 an hour
- Part-time
- Microsoft Excel
- Current TB test
- Data analysis skills
Assistant Property Manager (CRE)
Cushman & Wakefield —Ontario, CA
- $29.42 - $34.62 an hour
- Full-time
- Mid-level
- Office
- Ability to climb stairs
- Health savings account
- Disability insurance
12h
Administrative Assistant - Maintenance
Reliant Asset Management Solutions —Ontario, CA
- $20 - $23 an hour
- Full-time
- Spanish
- English
- Office
- 403(b) matching
- Health insurance
Quick Apply
Administrative Assistant
Calico Brands, Inc. —Ontario, CA
- $20 an hour
- Full-time
- Bilingual
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- Health insurance
Quick Apply
Care Coordinator & Housing Navigator
LSMA Management Inc —San Bernardino, CA
- $30 - $34 an hour
- Full-time
- Spanish
- English
- Mid-level
11d
Financial Aid Office, Student Peer Counselor - Federal Work Study Student Assistant - Palm Desert Campus
California State University —San Bernardino, CA
- Part-time
- Background check
- English
- Office
14d

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Accounts Payable Specialist

RSVC Company -
Riverside, CA

Quick Apply

Job Details

Full-time
$22 - $28 an hour
5 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Employee assistance program
Vision insurance
401(k) matching
Life insurance
Paid sick time

Qualifications

Vendor relationship building
Accounting systems
Financial close processing
Sage
Microsoft Outlook
Accounts payable
Sales tax
Phone communication
Writing skills
Vendor statement reconciliation
Bachelor's degree
Job order costing
GAAP
Collaborative technology platforms
Microsoft Teams
SharePoint
Closing the books
Financial regulatory compliance
Pivot tables
Construction experience
Cross-functional collaboration
ProCore
Audit support
Mobile devices
Excel data analysis

Full Job Description

POSITION OVERVIEW:

The Accounts Payable Specialist is responsible for payables processing, including check processing, electronic disbursements, vendor account reconciliations, and sales tax reporting with a strong focus on construction related operations. This role ensures timely and accurate payments, maintains strong vendor relationships, and supports the integrity of financial data across systems including Procore and Emburse. The position also provides guidance and support to the Accounts Payable Clerk to ensure deadlines and departmental objectives are met.

ESSENTIAL FUNCTIONS/RESPONSIBILITIES:

Accounts Payable & Disbursements

Process and print all company checks, ensuring accuracy, proper approvals, and adherence to internal controls
Verify vendor information, payment terms, and payment amounts before release
Monitor and manage Procore Pay ACH disbursements, ensuring timely and accurate processing
Resolve ACH exceptions and payment failures. Maintain accurate payment records and audit trails
Assist in improving payment workflows and controls
Update Sage with Procore payments and communicate with Project Accountant on joints checks printed
Review invoices and payments, ensuring alignment with contracts, purchase orders, and subcontract agreements
Ensure all transactions are accurately coded to the general ledger, including proper assignment to projects, cost codes, and cost categories
Validate that expenses are recorded to the correct jobs, budgets, and phases
Support compliance with lien waivers, insurance requirements, and subcontract documentation as needed

Vendor Maintenance & Reconciliations

Perform monthly vendor statement reconciliations and resolve discrepancies in a timely manner
Maintain accurate and up-to-date vendor records, including W-9s and payment terms
Respond to vendor inquiries and maintain strong working relationships

Sales Tax & Compliance

Prepare and file sales tax reports in accordance with state and local requirements
Ensure proper tax treatment of vendor invoices and payments
Maintain compliance with regulatory requirements and internal policies
Prepare, review, and file multi-state sales and use tax returns (monthly, quarterly, annually)
Research taxability of construction services, equipment, and materials across jurisdictions
Maintain tax rate tables and monitor state/local regulatory changes
Assist with sales tax audits, providing schedules, reconciliations, and documentation
Record sales/use tax accruals and reconcile liability accounts monthly
Coordinate with Procurement and Accounts Payable to ensure correct sales/use tax treatment on vendor invoices and job costs

Credit Cards & Expense Management

Apply credit card payments and reconcile balances
Review credit card transactions to ensure proper coding, cost allocation, and compliance with company policies
Reconcile Emburse credit card activity and investigate discrepancies

Team Support & Process Improvement

Support and guide the Accounts Payable Clerk to ensure timely processing and adherence to deadlines
Assist with month-end close activities related to accounts payable
Identify and suggest process improvements to enhance efficiency and accuracy within AP workflows
Assist the Assistant Controller with tasks and projects as assigned

EDUCATION AND EXPERIENCE REQUIREMENTS:

Education: - Bachelor's Degree in Accounting, Finance, or Business Administration required
Experience: - 3-5 years of accounting experience required. - Construction accounting experience strongly preferred
Experience with cash management and treasury functions preferred

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

Solid understanding of GAAP
Knowledge of job costing and project accounting
Ability to work independently while collaborating effectively with operational teams
Proficiency with ERP/accounting systems
Advanced Excel skills (pivot tables, lookups, reconciliations)
Strong analytical and problem-solving ability
Detail oriented with high degree of accuracy
Ability to manage multiple deadlines in a fast-paced environment
Excellent written and verbal communication
Audit readiness and support effectiveness
Contribution to month-end close timelines
Demonstrated compliance with GAAP and company policy
In office position

PHYSICAL REQUIREMENTS:

Ability to lift and carry office materials and supplies weighing up to 25 pounds occasionally
Frequent bending, stooping, and reaching to access documents and other office items
Occasional pushing and pulling of general office items
Prolonged periods of sitting at a desk and working on a computer
Regular use of hands and fingers for typing and handling documents
Ability to stand and walk for short periods during meetings or while retrieving files and office materials
Frequent reading of documents, computer screens, extended screen time throughout the workday
Ability to communicate clearly and effectively, both verbally and in writing, in person and via phone or virtual platforms
Maintain focus, accuracy, and attention to detail while working under deadlines and managing multiple priorities
Position is primarily performed in an indoor, professional office environment

IT REQUIREMENTS:

General knowledge and understanding of Microsoft Office Technology
Teams/SharePoint/Outlook for Email/Word/Excel/PowerPoint
ProCore
SAGE and all sage Programs
General ability to utilize cellular phone/iPad or Tablet/Laptop for Work Purposes

PLEASE NOTE: Management reserves the right to change or otherwise modify the functions of this job to meet customer needs and company objectives. Additional duties may also be assigned or adjusted.

Pay: $22.00 - $28.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Health insurance
Life insurance
Paid sick time
Paid time off
Vision insurance

People with a criminal record are encouraged to apply

Application Question(s):

Do you have any experience with using the software Sage for accounts payable?
Do you have any experience with reporting sales tax for different states? If so, how many years of experience do you have?

Experience:

Accounts payable: 3 years (Required)

Work Location: In person

Quick Apply

Refine Your Search

program assistant typing jobs in riverside, ca

Accounts Payable Specialist

Bail Assistant

Program Assistant - Temporary

Professional Expert - Program Assistant - Educational Opportunities Help Desk

Program Assistant - Temporary

Litigation Assistant

Optometric Assistant

Legal Secretary

Program Support Assistant

Financial Aid Office, Student Peer Counselor - Federal Work Study Student Assistant

Occupational Therapist OTR/L

Inspection Assistant, BAR (San Bernardino Valley College)

Sr. Community Manager - LIHTC & Conventional- Scattered Sites

Legal Secretary (On-site)

Professional Expert - Program Assistant - Dept. Educational & Student Support Services

Assistant Property Manager (CRE)

Administrative Assistant - Maintenance

Administrative Assistant

Care Coordinator & Housing Navigator

Financial Aid Office, Student Peer Counselor - Federal Work Study Student Assistant - Palm Desert Campus

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