Top 159 Administrative assistant Jobs in Rochester, Ny

Real Estate Operations Assistant
Nathan Wenzel Real Estate —Rochester, NY
- $20 - $25 an hour
- Part-time
- Hybrid work
- CRM software
- Background check
- Google Workspace
- Flexible schedule
Quick Apply
10d
Administrative Assistant 1/Trainee
State of New York - People With Developmental Disabilities, Office for —Rochester, NY
- $40,625 - $60,467 a year
- Full-time
- Background check
- Word processing
- Writing skills
- Paid parental leave
- Paid holidays
2d
Administrative Assistant, Leasing
Benderson Development Company, LLC —Rochester, NY
- $24 - $28 an hour
- Microsoft Excel
- Research
- Mid-level
Quick Apply
4d
Administrative Assistant
Cirrus Manor —Rochester, NY
- $22 - $25 an hour
- Full-time
- Office
- High school diploma or GED
- 1 year
Quick Apply
Warehouse Office Support
Home Depot —Rochester, NY
- $22 an hour
- Entry level
Office Assistant 2 (NY HELPS)
State of New York - Taxation & Finance, State —Rochester, NY
- $42,641 - $52,413 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
3d
Administrative Assistant IV - MBI/CVBI
University of Rochester —Rochester, NY
- $21.78 - $30.53 an hour
- Full-time
- Mid-level
- Office
- University
Administrative Assistant Onsite (8am to 5pm)
LSI Solutions Inc —Victor, NY
- $24 - $33 an hour
- Full-time
- Microsoft Outlook
- ERP systems
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
10d
Clerk II Confidential MR CLK
Rochester Housing Authority —Rochester, NY
- $20.00 - $31.25 an hour
- Full-time
- Computer literacy
- Basic math
- English
Quick Apply
LEASING ADMINISTRATIVE ASSISTANT
Wilmorite Inc —Rochester, NY
- $24 - $27 an hour
- Full-time
- Microsoft Outlook
- Marketing
- Mid-level
Quick Apply
Administrative Assistant IV
University of Rochester —Rochester, NY
- $21.78 - $30.53 an hour
- Full-time
- Research
- Office
- University
Administrative Assistant
Transcat, Inc. —Rochester, NY
- $20 - $24 an hour
- Microsoft Excel
- Microsoft Outlook
- Office
- Employee stock purchase plan
- Health insurance
Administrative Assistant
Advantage Federal Credit Union —Rochester, NY
- $20 - $24 an hour
- Full-time
- Mid-level
- Office
- 3 years
- Health savings account
- Paid holidays
Executive Support Assistant
University of Rochester —Rochester, NY
- $24.00 - $33.60 an hour
- Full-time
- Remote
- Microsoft Outlook
- Mid-level
- Office
Office Coordinator
Greenlight Networks —Rochester, NY
- $22 - $27 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
Quick Apply
9d
Administrative Assistant
Davis-Ulmer Sprinkler Co —Rochester, NY
- $22 - $26 an hour
- Microsoft Excel
- Microsoft Outlook
- Pass drug screening
- Health insurance
- Dental insurance
Quick Apply
Department Coordinator IV
University of Rochester —Rochester, NY
- $21.78 - $30.53 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Inventory management
- Office
Operations Assistant
LaBella Associates —Rochester, NY
- $50,000 - $58,000 a year
- Full-time
- Microsoft Outlook
- Customer service
- Mid-level
- Profit sharing
- Wellness program
Quick Apply
Administrative Assistant & Leasing Agent
BALDWIN REAL ESTATE CORP —Rochester, NY
- $22 - $24 an hour
- Full-time
- Word processing
- Mid-level
- Office
Quick Apply
Claims Administrative Support Specialist
Progressive —Rochester, NY
- $20 - $21 an hour
- Monday to Friday
- Hybrid work
- Office
- Administrative experience
- High school diploma or GED
- Health savings account
- Disability insurance
12d

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Real Estate Operations Assistant

Nathan Wenzel Real Estate
Rochester, NY

Quick Apply

Job Details

Part-time
$20 - $25 an hour
10 days ago

Benefits

Flexible schedule

Qualifications

CRM software
Google Workspace
Event planning
Filing
Real Estate License
Real estate administrative experience
Attention to detail
Contracts

Full Job Description

Licensed Real Estate Operations Assistant

Detail-Oriented Real Estate Professional | Compliance, Paperwork & Operations

We're looking for a licensed real estate professional who enjoys the operational and administrative side of real estate and takes pride in getting the details right.

This role combines transaction paperwork, brokerage compliance, CRM management, and hands-on administrative support. You'll help ensure our files are complete and compliant, prepare materials and correspondence, handle hands-on office needs, and keep important projects moving behind the scenes.

This is a great fit for someone who enjoys real estate but especially loves the organization, systems, checklists, and follow-through that make a great real estate team run smoothly.

If you're organized, detail-oriented, proactive, and get satisfaction from knowing something was done correctly and completely, we'd love to meet you.

Position Details

Schedule: Approximately 20–25 hours per week, with potential to grow. The exact schedule can be flexible within normal business hours (9–5), but assigned paperwork should be reviewed and acted on within 24 hours.
License: Active New York State real estate license required
Experience: Prior experience with real estate contracts, transaction paperwork, or brokerage compliance preferred
Location: Hybrid. Much of the compliance and administrative work can be completed remotely, with approximately 10 hours per week (typically two shifts) in our Brighton office.

What You'll Do

Compliance & Transaction Paperwork

You'll own key pieces of the administrative side of our transactions, ensuring paperwork is complete, accurate, compliant, and submitted on time.

Review listing and buyer paperwork for completeness and brokerage compliance
Identify and resolve missing signatures, initials, disclosures, addenda, and other deficiencies
Prepare listing paperwork from scratch when needed and send documents for electronic signature
Complete and submit Howard Hanna paperwork, including Sales Submission Checklists, Purchase Contract Transmittals, and other required documentation
Carefully review transaction details, including information affecting commissions and splits
Confirm brokerage submissions are received and address corrections or missing information
Maintain accurate electronic transaction files and upload completed documentation into our CRM
Proactively follow up until outstanding paperwork and compliance issues are fully resolved

In-Person Administrative Support

Handle hands-on administrative tasks that help keep the team prepared, organized, and client-ready.

Responsibilities include:

Order, track, organize, and wrap client and referral gifts
Maintain gift inventory and ensure gifts are ready when needed
Prepare listing, buyer, and other folders/packets
Print, proof, assemble, and organize collateral and other materials
Prepare/address mailings, cards, letters, and other correspondence
Log completed correspondence, gifts, mailings, and other relevant activity in CRM
Keep office supplies and commonly used materials organized and stocked; reorder as needed
Assist with other hands-on office projects as needed

Accuracy matters just as much with these responsibilities as it does with transaction paperwork. Names, addresses, materials, gifts, and correspondence should be carefully checked before they leave our office.

Administrative & Team Support

Assist with additional operational projects, which may include:

Coordinating client appreciation events, seminars, and community events
Supporting special administrative projects
Helping maintain an organized, efficient office and workflow

Responsibilities may evolve based on team needs and your strengths.

What Success Looks Like

Paperwork is reviewed and acted on promptly, with accurate and complete submissions
Missing items are identified and followed up on until fully resolved
Brokerage submissions are accepted without unnecessary corrections
Gifts, collateral, folders, and correspondence are accurate, polished, and ready when needed
Our CRM accurately reflects completed activities and documentation
Agents can confidently trust that assigned responsibilities are fully handled

What We're Looking For

The ideal candidate:

Holds an active New York State real estate license
Has experience with real estate contracts, transaction paperwork, or brokerage compliance; Howard Hanna experience is a plus
Is exceptionally organized and detail-oriented
Enjoys checklists, systems, and the administrative/operational side of real estate
Notices when something doesn't look right and investigates
Follows through until work is fully completed, including politely but persistently following up with others when needed
Communicates professionally with clients, agents, attorneys, and office staff
Can prioritize multiple responsibilities and move comfortably between computer-based and hands-on office work
Is comfortable learning technology and takes pride in producing polished, accurate work

Our Systems

You'll regularly use:

Real estate CRM
Google Workspace
TransactionDesk/Authentisign
Howard Hanna systems
Task management software

Experience with these or similar specific systems is helpful, but we don't expect every candidate to know all of them on day one.

Our Definition of "Done"

One of our team's core values is ownership.

For us, a task isn't complete when you've identified a missing document, sent an email, ordered an item, or printed a piece of collateral.

A task is complete when the intended outcome has actually been achieved.

That might mean the missing signature has been obtained, the brokerage has confirmed receipt of the paperwork, the gift has arrived and is wrapped, or the completed document has been uploaded into our CRM.

We don't expect perfection. We do expect someone who follows things through, pays attention to the details, and speaks up when something doesn't make sense.

If you naturally think this way, you'll fit in well here.

To Apply
Please include the word “organized” in the first sentence of your application so we know you carefully read this posting.

Please also briefly answer:

What parts of working in real estate do you enjoy most?
When reviewing paperwork, how do you make sure you don't miss important details?

We look forward to hearing from you!

Pay: $20.00 - $25.00 per hour

Benefits:

Flexible schedule

Experience:

Real estate administrative: 1 year (Preferred)

License/Certification:

NYS real estate license (Required)

Ability to Commute:

Rochester, NY 14618 (Required)

Work Location: Hybrid remote in Rochester, NY 14618

Quick Apply

Refine Your Search

administrative assistant jobs in rochester, ny

Real Estate Operations Assistant

Administrative Assistant 1/Trainee

Administrative Assistant, Leasing

Administrative Assistant

Warehouse Office Support

Office Assistant 2 (NY HELPS)

Administrative Assistant IV - MBI/CVBI

Administrative Assistant Onsite (8am to 5pm)

Clerk II Confidential MR CLK

LEASING ADMINISTRATIVE ASSISTANT

Administrative Assistant IV

Administrative Assistant

Administrative Assistant

Executive Support Assistant

Office Coordinator

Administrative Assistant

Department Coordinator IV

Operations Assistant

Administrative Assistant & Leasing Agent

Claims Administrative Support Specialist

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