Top 192 Operations assistant Jobs in Rochester, Ny

Development and Accounting Assistant
Seneca Waterways Council, Scouting America —Rochester, NY
- $18 - $22 an hour
- Full-time
- Microsoft Word
- Background check
- Writing skills
- 403(b) matching
- Mileage reimbursement
Quick Apply
4d
Administrative Assistant to Executive Director
Rochester Housing Charities —Rochester, NY
- $22 - $27 an hour
- Full-time
- Background check
- Mid-level
- Office
- Health insurance
- 401(k)
Quick Apply
Administrative Assistant/Accountant
Confidential —Rochester, NY
- $55,000 - $65,000 a year
- Full-time
- Background check
- Customer service
- Word processing
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant & Listing Manager
Danielle Clement Homes @ Tru Agent Real Estate —Canandaigua, NY
- $40,000 - $60,000 a year
- Weekends as needed
- Mid-level
- Office
- Travel
- 401(k)
- Paid time off
Quick Apply
22h
Intellectual Property Legal Assistant/Office Administrator
Heslin Rothenberg Farley & Mesiti P.C. —Rochester, NY
- $25.64 - $30.77 an hour
- Full-time
- Customer service
- Mid-level
- Office
- Paid holidays
- Disability insurance
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Administrative Assistant
Davis-Ulmer Sprinkler Co —Rochester, NY
- $22 - $26 an hour
- Microsoft Excel
- Microsoft Outlook
- Pass drug screening
- Health insurance
- Dental insurance
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Process Assistant
Amazon.com Services LLC - A57 —Rochester, NY
- $23 - $24 an hour
- Overtime
- 18 years or older
- Ability to walk for extended periods
- High school diploma or GED
- Paid holidays
- Health insurance
Operations Assistant
LaBella Associates —Rochester, NY
- $50,000 - $58,000 a year
- Full-time
- Microsoft Outlook
- Customer service
- Mid-level
- Profit sharing
- Wellness program
Quick Apply
4d
Operations Administrative Assistant
US Venture —Rochester, NY
- From $21.50 an hour
- Overtime
- Inventory management
- Customer service
- Basic math
- Paid holidays
- Health insurance
3d
Administrative Assistant II
NY Creates —Rochester, NY
- $23 - $26 an hour
- Full-time
- Background check
- 5 years
- Mid-level
- Health insurance
- Dental insurance
13d
Residential Assistant Supervisor - Mendon
Empowering People's Independence(EPI) —Pittsford, NY
- $21.50 - $27.00 an hour
- Call employer
- Microsoft Word
- Microsoft Excel
- Ability to walk for extended periods
- 403(b) matching
- Health savings account
Quick Apply
Residential Assistant Supervisor - Slocum
Empowering People's Independence(EPI) —Ontario, NY
- $22.50 - $28.00 an hour
- Call employer
- Microsoft Word
- Microsoft Excel
- Ability to walk for extended periods
- 403(b) matching
- Health savings account
Quick Apply
14d
Hotel Operations Assistant
Hilton Garden Inn College Town —Rochester, NY
- From $16.50 an hour
- Part-time
- Office
- Hotel
- Driver's License
- Opportunities for advancement
Quick Apply
Academic Administrative Assistant
Bryant & Stratton Inc. —Rochester, NY
- $21.63 - $22.60 an hour
- Overtime
- Office
- University
- Front desk
- Health insurance
- Dental insurance
Quick Apply
Remote Virtual Executive Assistant
Zirtual —Rochester, NY
- $500 - $3,500 a year
- Email
- Spanish
- Google Workspace
- Microsoft Outlook
Quick Apply
8d
Administrative Development Assistant
Vito C Quatela MD PLLC —Rochester, NY
- $24 - $27 an hour
- Full-time
- Microsoft Outlook
- Surgery
- Writing skills
- Health savings account
- Paid holidays
Quick Apply
Assistant Distribution Center Manager
ASSA ABLOY —Rochester, NY
- $71,608 - $95,828 a year
- Computer literacy
- Mid-level
- Windows
- Health insurance
- Dental insurance
Seasonal, Operations Administrative Assistant (Part Time)
H&R Block —Rochester, NY
- $16.06 - $24.09 an hour
- Full-time
- Research
- Office
- Windows
- Health insurance
- Employee assistance program
Executive Assistant to the President
Rochester Institute of Technology —Rochester, NY
- $62,400 - $87,200 a year
- Email
- 7 years
- Research
- University
8d
Seasonal Operations Assistant - The Province
American Campus Communities —Rochester, NY
- $16 an hour
- Seasonal
- Customer service
- Apartments
- Fair chance
Quick Apply

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Development and Accounting Assistant

Seneca Waterways Council, Scouting America
Rochester, NY

Quick Apply

Job Details

Full-time
$18 - $22 an hour
4 days ago

Benefits

403(b) matching
Mileage reimbursement
Paid holidays
Disability insurance
Health insurance
Dental insurance
Paid time off
Dependent health insurance coverage
Vision insurance
Employee discount
403(b)
Professional development assistance
Life insurance
Prescription drug insurance

Qualifications

Microsoft Word
Writing skills
AI tools proficiency
Data reporting
Employee relationship building
High school diploma or GED
Accounting and finance experience
Quality data entry
Excel data analysis

Full Job Description

Position Overview: What do we need?

The Development and Accounting Assistant works with development and accounting staff, and others across the organization, to support multi-channel fundraising, responsible for data maintenance, donation acknowledgements, and entry standards, runs reports and provides analysis, and develops policies and procedures for donor and prospect data management and integrity. The Assistant will help with accounting functions as needed with an emphasis on accounts payable.

The Assistant will use their subject matter expertise to oversee the day-to-day administration of our data management system(s). The seamless functioning of our donor database is critical to helping us achieve our mission. This position will support special events planning and day-of operations. This person must possess strong technical, organizational, and interpersonal skills. This position will work closely with the Council administrative support team with day-to-day operations, including answering phones, cover the front desk, and provide in person customer support and other tasks as assigned.

Essential Responsibilities:

Maintain development office gift records:
Work in Blackbaud CRM and other databases to maintain and update records.
Oversee and update the gift database, including:
Process gifts daily.
Prepare daily cash receipt journals, donor receipts, matching gifts, pledge reminders, event progress reports, and provide back up to the accounting department.
Prepare and send gift acknowledgment letter, tax receipts for each donation.
Organizational Support:
Create and update queries and produce mailing lists.
Provide phone coverage and office support for the organization, including front desk coverage and in person customer support.
Attend and support major events and committees as assigned.

· Assist with Accounting Functions as needed with emphasis on Account Payable.

· Responsible for ensuring that assigned tasks are completed in compliance with various organizational and regulatory requirements.

· Always maintain a professional and courteous attitude towards co-workers, internal and external customers, representing the Council, Scouting America, its programs, policies, and procedures in a positive and professional manner. Maintain effective working relationships to ensure institution-wide teamwork.

Attend provided/necessary training and other meetings to support effectiveness within the position as required.
Regular and reliable attendance is expected and required.
Perform other functions as assigned by management.

Education:

· High-School degree, Associate’s degree or equivalent 2-year college education and qualified work experience.

Position Qualifications/Minimum Requirements:

1. Experience in database management, accounting and/or financial operations, data entry and report generation.

2. Advanced knowledge of MS Excel and MS Word, including the use of mail merge and forms.

3. Experience using Blackbaud CRM database a plus.

4. Willing to leverage technology, including AI tools, to improve efficiency, organization, and the quality of work products. Training is available for a qualified candidate.

5. Ability to work independently, plan and organize tasks efficiently.

6. Accurate data entry and strong attention to detail.

7. Ability to effectively communicate both verbally and in writing.

8. Always understand and behave with a high level of integrity and complete confidentiality.

9. Ability to work under pressure with a high tolerance for interruptions, and the ability to work with diverse groups of people.

Job Type: Full-time (37.5 hours/week)

Schedule: 7.5 hours daily, 9am–5pm; Monday to Friday

Pay: $18.00 - $22.00 per hour depending on experiences and skill set

Reports to: Director of Development Domenic Argentieri

Benefits:

Scouting America is an equal opportunity employer. Compensation for this full-time position (37.5 hours per week) includes an hourly wage of $18.00 to $22.00 per hour based on qualifications, experience, and references. Other benefits to include major medical, prescription coverage, dental, vision, life-insurance, long-term disability, accidental death, a defined contribution retirement plan, plus compensation for authorized and approved business-related expenses including mileage reimbursement. We also offer a generous vacation policy and paid holiday observances.

How to Apply:

Qualified candidates are asked to submit a cover letter explaining their interest and qualifications, resume and references to Office Manager Tiffany Drum at [email protected].

Pay: $18.00 - $22.00 per hour

Benefits:

403(b)
403(b) matching
Dental insurance
Dependent health insurance coverage
Employee discount
Health insurance
Life insurance
Paid time off
Professional development assistance
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

operations assistant jobs in rochester, ny

Development and Accounting Assistant

Administrative Assistant to Executive Director

Administrative Assistant/Accountant

Executive Assistant & Listing Manager

Intellectual Property Legal Assistant/Office Administrator

Administrative Assistant

Process Assistant

Operations Assistant

Operations Administrative Assistant

Administrative Assistant II

Residential Assistant Supervisor - Mendon

Residential Assistant Supervisor - Slocum

Hotel Operations Assistant

Academic Administrative Assistant

Remote Virtual Executive Assistant

Administrative Development Assistant

Assistant Distribution Center Manager

Seasonal, Operations Administrative Assistant (Part Time)

Executive Assistant to the President

Seasonal Operations Assistant - The Province

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