Top 157 Administrative assistant Jobs in Rochester Ny

Administrative Assistant
Genesee Community Charter School —Rochester, NY
- $35,000 - $50,000 a year
- Weekends as needed
- Background check
- Customer service
- Mid-level
- Disability insurance
- Health insurance
Quick Apply
7d
Real Estate Operations Assistant
Nathan Wenzel Real Estate —Rochester, NY
- $20 - $25 an hour
- Part-time
- Hybrid work
- CRM software
- Background check
- Google Workspace
- Flexible schedule
Quick Apply
10d
Administrative Assistant-MRI
Elizabeth Wende Breast Care, LLC —Rochester, NY
- $21 - $23 an hour
- Full-time
- Customer service
- Mid-level
- Office
- Health savings account
- Health insurance
Quick Apply
Accounting and Administrative Specialist
AP Professionals —Rochester, NY
- From $25 an hour
- Full-time
- Microsoft Outlook
- Research
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
13d
Administrative Assistant 1/Trainee
State of New York - People With Developmental Disabilities, Office for —Rochester, NY
- $40,625 - $60,467 a year
- Full-time
- Background check
- Word processing
- Writing skills
- Paid parental leave
- Paid holidays
3d
Administrative Assistant, Leasing
Benderson Development Company, LLC —Rochester, NY
- $24 - $28 an hour
- Microsoft Excel
- Research
- Mid-level
Quick Apply
4d
Warehouse Office Support
Home Depot —Rochester, NY
- $22 an hour
- Entry level
Administrative Assistant
Cirrus Manor —Rochester, NY
- $22 - $25 an hour
- Full-time
- Office
- High school diploma or GED
- 1 year
Quick Apply
Office Assistant 2 (NY HELPS)
State of New York - Taxation & Finance, State —Rochester, NY
- $42,641 - $52,413 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
4d
Administrative Assistant IV - MBI/CVBI
University of Rochester —Rochester, NY
- $21.78 - $30.53 an hour
- Full-time
- Mid-level
- Office
- University
Administrative Assistant Onsite (8am to 5pm)
LSI Solutions Inc —Victor, NY
- $24 - $33 an hour
- Full-time
- Microsoft Outlook
- ERP systems
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
10d
Clerk II Confidential MR CLK
Rochester Housing Authority —Rochester, NY
- $20.00 - $31.25 an hour
- Full-time
- Computer literacy
- Basic math
- English
Quick Apply
Administrative Assistant IV
University of Rochester —Rochester, NY
- $21.78 - $30.53 an hour
- Full-time
- Research
- Office
- University
LEASING ADMINISTRATIVE ASSISTANT
Wilmorite Inc —Rochester, NY
- $24 - $27 an hour
- Full-time
- Microsoft Outlook
- Marketing
- Mid-level
Quick Apply
Administrative Assistant
Advantage Federal Credit Union —Rochester, NY
- $20 - $24 an hour
- Full-time
- Mid-level
- Office
- 3 years
- Health savings account
- Paid holidays
Executive Support Assistant
University of Rochester —Rochester, NY
- $24.00 - $33.60 an hour
- Full-time
- Remote
- Microsoft Outlook
- Mid-level
- Office
Office Coordinator
Greenlight Networks —Rochester, NY
- $22 - $27 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
Quick Apply
9d
Administrative Assistant
Transcat, Inc. —Rochester, NY
- $20 - $24 an hour
- Microsoft Excel
- Microsoft Outlook
- Office
- Employee stock purchase plan
- Health insurance
Administrative Assistant
Davis-Ulmer Sprinkler Co —Rochester, NY
- $22 - $26 an hour
- Microsoft Excel
- Microsoft Outlook
- Pass drug screening
- Health insurance
- Dental insurance
Quick Apply
Department Coordinator IV
University of Rochester —Rochester, NY
- $21.78 - $30.53 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Inventory management
- Office

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Administrative Assistant

Genesee Community Charter School
Rochester, NY

Quick Apply

Job Details

Full-time
$35,000 - $50,000 a year
7 days ago

Benefits

Disability insurance
Health insurance
Dental insurance
Flexible spending account
Paid time off
Parental leave
Employee assistance program
Vision insurance
403(b)
Life insurance
Retirement plan

Qualifications

Teamwork
Customer service
Executive administrative support
High school diploma or GED
Organizational skills

Full Job Description

Genesee Community Charter Schools (GCCS)

Genesee Community Charter Schools are public charter schools in Rochester, New York educating more than 400 students in kindergarten through sixth grade across two Rochester campuses. The RMSC campus is authorized by the New York State Board of Regents, and the Flour City campus is authorized by the SUNY Charter Schools Institute. Our mission centers intellectual rigor, community responsibility, and respect for diversity. Both schools use a place-based, locally grounded curriculum that draws on the cultural and natural resources of our community.

JOB DESCRIPTION SUMMARY:

The Administrative Assistant to the Executive Director provides comprehensive administrative support to the Executive Director and the school's leadership team. This role serves as a critical link between the Executive Director, school staff, the board of directors, and families. The successful candidate will manage calendars, coordinate meetings and events, handle sensitive correspondence, and support strategic initiatives across the school's two campuses.

POSITION TITLE: Administrative Assistant

REPORTS TO: Executive Director

STATUS: Full Time, 12 months

WORK SITE: 7:15 a.m. – 3:15 p.m., Monday, Tuesday, Thursday, Friday

8:15 a.m-4:15 p.m. on Wednesdays

COMPENSATION:

The salary for this position ranges from $35,000 to $50,000. The actual starting pay will be determined by various factors, including but not limited to your full-time teaching experience, educational qualifications, certifications, prior service at GCC Schools, and other relevant considerations.

EMPLOYEE BENEFITS

Health, dental, and vision insurance.
Flexible Spending Account (FSA) option.
Health Reimbursement Account (HRA).
Employer paid basic life and long-term disability insurance.
Paid time off.
Participation in the New York State and Local Retirement System (NYSLRS), as applicable.
403(b) retirement planning option.
Professional development opportunities and a collaborative work environment.
Community service opportunities.

QUALIFICATIONS:

High School Diploma required; Associate's Degree or Bachelor's Degree preferred
3+ years of administrative experience supporting an executive or senior leader preferred
Ability to collaborate, work flexibly, and demonstrate initiative
NYS Fingerprint Clearance

KNOWLEDGE, SKILLS & ABILITIES:

Demonstrated ability to work collaboratively with diverse stakeholders
Excellent verbal and written communication skills with attention to detail
Strong organizational skills and ability to manage multiple priorities effectively
Proficiency with Microsoft Office and Google Suite applications
Ability to maintain confidentiality and handle sensitive information professionally
Excellent customer service and interpersonal skills
Problem-solving abilities and initiative in completing assigned tasks
Ability to show care and compassion for others

ESSENTIAL RESPONSIBILITIES

Manage the Executive Director's calendar, coordinate meetings, and schedule appointments.
Prepare meeting agendas, take minutes, and distribute materials for executive team, board, and leadership meetings.
Handle sensitive and confidential executive correspondence, including emails, letters, and official documents.
Support grant applications, fundraising initiatives, and special projects as directed by the Executive Director.
Coordinate major events, including board meetings, professional development sessions, and school-wide celebrations.
Manage travel arrangements and expense reports for the Executive Director.
Maintain confidential files and records related to executive functions and board operations.
Serve as a primary point of contact for external partners, funders, and community members seeking to connect with the Executive Director
Prepare executive reports, presentations, and briefing documents
Support two-campus coordination and communication initiatives
Assist with board communications, including agenda materials and follow-up documentation
Adhere to GCCS policies and procedures as outlined in the Staff Handbook, staff bulletins, and other documents
Accomplish all other duties and tasks as appropriately assigned or requested by the Executive Director

Note: Work hours may overlap the school day, including before and after school. Special events or projects may take place during early evenings or on weekends.

SCHOOL-WIDE COMPETENCIES:

Relentless commitment to the school's mission of educating GCCS's students
Actively demonstrate a commitment to supporting a culture that ensures all students have equal access to meet grade level standards
Understand the diverse community we serve and commit to closing the achievement gap

HOW TO APPLY

Submit your cover letter and resume to [email protected].
Write "Administrative Assistant" in the subject line.
Applications are reviewed on a rolling basis until filled.
Questions: Dr. Magaly Rosario, Executive Director, [email protected].

The Genesee Community Charter Schools are proud to be an Equal Opportunity Employer. Our goal is to be a workforce that is representative, at all job levels, of the community we serve. We welcome applications from all qualified individuals.

| www.GCCSchool.org | [email protected]

Pay: $35,000.00 - $50,000.00 per year

Benefits:

Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Life insurance
Paid time off
Parental leave
Retirement plan
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in rochester ny

Administrative Assistant

Real Estate Operations Assistant

Administrative Assistant-MRI

Accounting and Administrative Specialist

Administrative Assistant 1/Trainee

Administrative Assistant, Leasing

Warehouse Office Support

Administrative Assistant

Office Assistant 2 (NY HELPS)

Administrative Assistant IV - MBI/CVBI

Administrative Assistant Onsite (8am to 5pm)

Clerk II Confidential MR CLK

Administrative Assistant IV

LEASING ADMINISTRATIVE ASSISTANT

Administrative Assistant

Executive Support Assistant

Office Coordinator

Administrative Assistant

Administrative Assistant

Department Coordinator IV

I want to receive the latest job alert for administrative assistant in rochester ny

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