Top 16 Administrative assistant Jobs in Rutland Vt

Middletown Springs Elementary School Confidential Executive Assistant to the School Administrator
Greater Rutland County Supervisory Union —Middletown Springs, VT
- $20 - $30 an hour
- Extended hours
- School experience
- Basic math
- English
Optical Front Office Assistant
Community Health Centers of the Rutland Region —Rutland, VT
- $16.50 - $24.09 an hour
- Full-time
- Computer literacy
- Administrative experience
- High school diploma or GED
- Wellness program
- 403(b) matching
Quick Apply
Finance Administrator
Aldermans Chevrolet Buick GMC —Rutland, VT
- $1,000 a week
- Full-time
- Computer literacy
- No experience needed
- Office
Quick Apply
Front Office Assistant - Per Diem - Castleton
Community Health Centers of the Rutland Region —Bomoseen, VT
- $16.50 - $24.09 an hour
- Per diem
- Computer literacy
- Administrative experience
- High school diploma or GED
- Wellness program
- 403(b) matching
Quick Apply
Office Support Assistant
Sunrise Mountain Village —Killington, VT
- $22 - $25 an hour
- Full-time
- Microsoft Word
- Background check
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
Branch Office Administrator
Edward Jones —Rutland, VT
- Full-time
- Computer literacy
- Office
- Communication skills
- Profit sharing
- Health savings account
Administrative Assistant Part-Time Evening Hours
Rutland Mental Health Service, Inc. —Rutland, VT
- $20.00 - $21.50 an hour
- Part-time
- Office
- Administrative experience
- High school diploma or GED
- Professional development assistance
- Retirement plan
Quick Apply
Bookkeeper and Admin Support
ShackletonThomas —Bridgewater, VT
- $24 - $30 an hour
- Full-time
- Mid-level
- QuickBooks
- Organizational skills
- Paid training
- Paid time off
Quick Apply
Military Service - U.S. Air National Guard, Administration
Military Service - U.S. Air National Guard Recruiting —Vermont
- From $49,838.78 a year
- Full-time
- Military
- Computer literacy
- English
Unit Secretary
Rutland Regional Medical Center —Rutland, VT
- $17.46 - $26.44 an hour
- Weekends as needed
- Computer literacy
- Writing skills
- Medical office experience
Administrative Assistant - II
The Meadows at East Mountain —Rutland, VT
- $20 - $22 an hour
- Full-time
- Office
- QuickBooks
- In-person
- Disability insurance
- Dental insurance
Quick Apply

Discover related jobs

Based on your search for administrative assistant jobs.

Front Desk Agent
The Mountain Inn —Killington, VT
Check guests in and out efficiently, processing payments and providing necessary information about hotel services and amenities.
$17 - $20 an hour
Quick Apply
Executive Assistant I - Administration Support Services
Albany Med Health System —Glens Falls, NY
Credentials: Valid NYS driver's license and a Notary Public commission (or willingness to obtain one within 6 months of hire).
$24.67 - $37.00 an hour

Show more related jobs

Explore jobs in cities nearby

Check out jobs in cities near your current location, Columbus

1st Shift Office Administrator
ID Logistics —West Jefferson, OH
Effective interpersonal and listening skills, telephone etiquette, superior oral and written communication skills, proofreading skills and attention to detail.
$21 an hour
Customer Service Representative
RoadOne IntermodaLogistics —Columbus, OH
Support front desk operations by greeting visitors, managing phone etiquette, and directing calls appropriately.
$40,000 - $48,000 a year
Quick Apply
10d

Show more jobs in cities nearby

I want to receive the latest job alert for administrative assistant in rutland vt

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

administrative assistant jobs near rutland vt

Administrative Assistant jobs in Rutland, VT

Bookkeeper jobs in Bridgewater, VT

School Principal jobs in Ventura, CA

School Principal jobs in Scranton, PA

Christian School jobs in Oklahoma City, OK

School Secretary jobs in Milwaukee, WI

School Principal jobs in Panama City, FL

Business Internship For High School Student jobs in New Jersey

School Principal jobs in Virgin Islands

Front Office Assistant jobs in Durham, NC

Hotel Front Desk jobs in Los Angeles, CA

Live In Personal Assistant jobs in New York, NY

Front Office Assistant jobs in Bellville, TX

Front Office Assistant jobs in Hales Corners, WI

Plastic Surgery Office jobs in Utah

Front Office Assistant jobs in Blue Springs, MO

Office Jobs No Experience jobs in Chicago, IL

Administrative Assistant jobs in Memphis, TN

Physician Assistant jobs in Guam, GU

Production Assistant jobs in Baltimore, MD

Middletown Springs Elementary School Confidential Executive Assistant to the School Administrator

Greater Rutland County Supervisory Union -
Middletown Springs, VT

Apply Now

Job Details

Full-time
$20 - $30 an hour

Qualifications

Confidential information handling
Basic math
High school diploma or GED
Productivity software
Community relationship building

Full Job Description

Middletown Springs Elementary School Confidential Executive Assistant to the School Administrator- MSES Is seeking a Confidential Executive Assistant to the School Administrator beginning the 2026-2027 school year.Job Summary: The Confidential Executive Assistant to the School Administrator is responsible for providing high-level administrative support to the principal and other school Administrators. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks while maintaining a friendly, welcoming, and professional atmosphere. The administrative assistant is dependable, motivated, and professional, andserves as the primary point of contact for students, parents, staff, and community members, facilitating smooth operations and communication.Key Responsibilities: 1. Administrative Support Manage the administrations calendars, such as setting appointments, meetings, and travel arrangements, and take confidential notes and minutes during administrative meetings.

Prepare and organize documents, reports, notebooks, and presentations for the administration, including enrollment numbers. Handle correspondence (email, mail, phone calls), ensuring timely responses to inquiries from parents, students, and staff. Organize and maintain school records, including student and personnel files, ensuring confidentiality and compliance with policies and procedures.2. Communication & Community Relations Act as the first point of contact for the school, answering and transferring phone calls and emails; greeting visitors, students, and parents; and directing them as needed in a friendly and professional manner in compliance with GRCSU policies and procedures.

Coordinate timely and efficient communication between the administration and staff, parents, school district, and community, distributing information as appropriate, including managing, revising, and editing the school newsletter, Google groups, and weekly staff memo. Functions as a liaison between parents and administration when administration is unavailable. Maintain the schools calendar, newsletter, and other communication, including updating the community on important dates, events, and activities. Proofread, revise, and edit communications using professional English grammar, usage, and mechanics.

Assist in coordinating parent and community engagement initiatives, including open houses, orientations, and parent-teacher meetings. Manage the bus radio and communication after dismissal.3. Event Coordination & Planning Assist with organizing school events, staff meetings, assemblies, and other special functions, including managing the school calendar. Schedule Educational Support Team (EST) meetings and file notes.

Support event logistics, including room reservations, catering arrangements, and event materials. Prepare and distribute event invitations, flyers, and reminders as needed. Coordinate substitute and lunch and recess coverages.4. Office Management & Supplies Maintain a clean and organized office space, ensuring an efficient work environment for the administration, school staff, students, and visitors.

Copy, fax, scan, and file appropriate documents and mail, including organizing student records and sending interoffice mail. Order office supplies and material as needed with the bookkeeper.5. Student & Staff Support Provide general administrative support to teachers and staff as needed. Manage student attendance records, absence tracking, early dismissals, and new student registration, including kindergarten and preK.

Help maintain student data systems and assist in producing academic and attendance-related reports. Assist with staff timesheet management as needed. Maintain the school directory and other handbook items as needed.6. Other Duties as Assigned Perform additional tasks and responsibilities as required by the administration to support the functions of the school.Qualifications: Education: High school diploma or equivalent; associate degree or higher preferred.

Experience: Minimum of 2 years of administrative assistant or secretarial experience, preferably in a school or education-related setting. Skills: Strong written and verbal communication skills and basic math skills. Proficiency in digital office software, including Google, Microsoft, and Infinite Campus. Ability to learn new procedures, software, and tasks quickly.

Excellent attention to detail, organizational, and multitasking abilities, including the ability to take initiative. Friendly and approachable demeanor with strong interpersonal skills. Ability to maintain confidentiality and handle sensitive information appropriately. Ability to prioritize tasks, including meeting deadlines, and distinguish between emergent, urgent, timely, and low-priority information and situations.Work Hours & Environment: Work hours are from 7:30AM-3:30PM.This position reports directly to school administration and operates in a school office environment.

The position involves a majority of sitting, using a computer, and walking with occasional lifting of light packages, not typically to exceed 10lbs. It may require occasional extended hours to support school events or meetings.Start Date: July 1, 2026 (maybe sooner)Rate of pay: $20/hr-$30/hrThis role is key in helping the school and administration stay organized and ensuring theschool office operates efficiently, supporting a positive experience for students, staff, andthe community.

Apply Now

Refine Your Search

administrative assistant jobs in rutland vt

Middletown Springs Elementary School Confidential Executive Assistant to the School Administrator

Optical Front Office Assistant

Finance Administrator

Front Office Assistant - Per Diem - Castleton

Office Support Assistant

Branch Office Administrator

Administrative Assistant Part-Time Evening Hours

Bookkeeper and Admin Support

Military Service - U.S. Air National Guard, Administration

Unit Secretary

Administrative Assistant - II

Discover related jobs

Explore jobs in cities nearby

I want to receive the latest job alert for administrative assistant in rutland vt

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected