Top 131 Department assistant Jobs in San Diego, Ca

Executive and Operations Administrative Assistant
San Diego Association of Realtors —San Diego, CA
- $31.25 - $33.65 an hour
- Full-time
- Background check
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
5d
Bookkeeper/Administrative Assistant (2 yrs of QBO and 1 yr Payroll)
Visual Concepts Lighting —San Diego, CA
- $25 - $35 an hour
- 4 hour shift
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
10d
Medical Office Administrative Assistant/ Accounts Receivable
Medical Expert Network —San Diego, CA
- $18 - $19 an hour
- Part-time
- In-person
- Communication skills
- Entry level
- Health insurance
Quick Apply
4d
ADMINISTRATIVE ASSISTANT, ORGANIZING DEPARTMENT
SEIU UHW LOCAL 2005 —San Diego, CA
- From $82,000 a year
- Weekends as needed
- Bilingual
- Microsoft Access
- Research
Quick Apply
Administrative Assistant
SD Visual Productions —San Diego, CA
- $25 an hour
- Part-time
- Hybrid work
- CRM software
- Office
- Administrative experience
Quick Apply
Administrative Assistant
Marriott International, Inc —San Diego, CA
- $30.10 an hour
- Full-time
- Word processing
- Hotel
- Fair chance
5d
Administrative Assistant
Doctor Multimedia —San Diego, CA
- $25 - $30 an hour
- Office
- In-person
- Entry level
- Free parking
- Health insurance
Administrative Assistant - Floating
H.G. Fenton Company —San Diego, CA
- $34 - $40 an hour
- Email
- Mid-level
- Office
- Administrative experience
- Profit sharing
- Paid holidays
Quick Apply
11d
Administrative Assistant II
San Diego County Regional Airport Authority —San Diego, CA
- $52,905 - $84,648 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- High school diploma or GED
- Paid holidays
- Tuition reimbursement
Quick Apply
4d
Administrative Assistant, Staff
Qualcomm —San Diego, CA
- $32 - $48 an hour
- Microsoft Outlook
- Doctoral degree
- Mid-level
- Travel reimbursement
Administrative Assistant
All Source Company Building Group —San Diego, CA
- $25 - $30 an hour
- Full-time
- Computer literacy
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Secretary / Administrative Assistant (5630)
Three Saints Bay, LLC —San Diego, CA
- $26.34 an hour
- Monday to Friday
- Background check
- Word processing
- ERP systems
Quick Apply
Stewarding Administrative Assistant
Marriott International, Inc —Chula Vista, CA
- $27.75 an hour
- Full-time
- Word processing
- Hotel
- Fair chance
6d
SD Administrative Assistant
Creative Solutions For Autism Inc —San Diego, CA
- Full-time
- Office
- Children
- Data entry
- Health insurance
- Paid time off
Quick Apply
Administrative Assistant (San Diego)
ECG Management Consultants —San Diego, CA
- $33.65 - $38.46 an hour
- Full-time
- Hybrid work
- Customer service
- Research
- Mid-level
- Health insurance
- Dental insurance
Senior Administrative Assistant
Marriott International, Inc —San Diego, CA
- $31.22 an hour
- Full-time
- Word processing
- Mid-level
- Hotel
5d
Administrative Assistant
Pullman —Chula Vista, CA
- $30 - $34 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
Administrative Support Assistant
San Diego State University —San Diego, CA
- $3,565 - $5,092 a month
- Overtime
- Background check
- Microsoft Excel
- Basic math
- Paid holidays
- Disability insurance
10d
Legal Administrative Assistant
Wilson Elser - Business & Legal Professionals —San Diego, CA
- $65,000 - $85,000 a year
- Remote
- Mid-level
- Administrative experience
- High school diploma or GED
- Paid time off
- 401(k) matching
Quick Apply
Receptionist/Administrative Assistant
Lupita G. Fernandez & Assoc. Inc —San Ysidro, CA
- $26.09 - $30.50 an hour
- Full-time
- Bilingual
- Google Workspace
- Microsoft Outlook
Quick Apply

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Executive and Operations Administrative Assistant

San Diego Association of Realtors -
San Diego, CA

Quick Apply

Job Details

Full-time
$31.25 - $33.65 an hour
5 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Parental leave
Retirement plan

Qualifications

Confidential information handling
Video conferencing software
Collaborative technology platforms
Technical writing
CRM system proficiency
Productivity software
Editing
Video conferencing systems operation

Full Job Description

Executive & Operations Administrative Assistant

Position Summary

The San Diego Association of REALTORS® is seeking a highly organized, proactive, and professional Executive & Operations Administrative Assistant to provide internal administrative, operational, and executive support. This position plays an important role in helping SDAR run smoothly, by supporting calendars & organizational scheduling, Board and committee preparation, travel coordination, policy and procedure documentation, and general administrative operations.

This position requires the ability to manage shifting priorities, protect leadership’s time, identify conflicts or issues early, and follow through with minimal supervision. The ideal candidate is dependable, detail-oriented, adaptable, and able to work independently after receiving direction from leadership.

Essential Duties and Responsibilities

The following duties are intended to describe the general nature and level of work performed. They are not intended to be an exhaustive list of all responsibilities, duties, or skills required. Additional duties may be assigned based on organizational needs.

Calendar Support

Maintain and manage the Executive Team’s Calendar and SDAR’s organizational master calendar.
Receive calendar requests from staff and other stakeholders and provide calendar support, including scheduling meetings, moving appointments, coordinating travel, monitoring for conflicts, and ensuring the schedule remains accurate and well-organized.
Coordinate meeting logistics, including room reservations, virtual meeting links, reminders, food orders, materials, and other preparation needs.
Assist with preparation of meeting materials, including agendas, reminders, minutes, notes, and follow-up items as directed.

Board and Committee Support

Serve as staff liaison for assigned committees.
Support Board and assigned committee meetings by coordinating schedules, preparing agendas and packets, sending reminders, arranging meeting setup, attending selected committee meetings, taking minutes, tracking action items, and communicating with committee chairs as needed.
Coordinate in-person and virtual meeting logistics to ensure meetings are properly prepared and run smoothly.
Ensure Board and committee materials are organized, accurate, timely, and accessible to appropriate stakeholders.
Follow up on assigned action items from Board, committee, and internal meetings as directed.
Attend occasional evening or off-hour meetings or events only as needed.

Operations and Administrative Support

Provide general administrative support and support the Operations Department with internal operational projects, administrative tracking, documentation, and follow-up.
Assist with the creation, formatting, organization, maintenance, and approval tracking of SDAR policies and procedures.
Work with leadership to translate operational vision, meeting notes, and process discussions into clear written policies, procedures, and staff-facing guides.
Organize and maintain SDAR’s electronic file system according to leadership’s direction and organizational needs.
Ensure administrative documents, travel details, meeting materials, procedures, and internal records are easy for leadership and staff to locate and use.

Travel Coordination

Coordinate travel arrangements for all applicable travelers as directed.
Organize travel details, confirmations, itineraries, reservations, and related documentation in a clear and accessible manner.

Required Skills and Competencies

Proactive, organized, detail-oriented, professional, discreet, adaptable, independent, and flexible.
Ability to move quickly, execute efficiently, and manage multiple priorities while maintaining accuracy.
Strong writing, editing, formatting, and documentation skills.
Strong judgment and ability to recognize when to escalate issues or alert appropriate stakeholders.
Strong follow-through and ability to track open items to completion.
Ability to maintain confidentiality and handle sensitive information with discretion.

Required Qualifications

Minimum of five years of administrative, executive assistant, operations support, or similar professional experience.
Proficiency with Microsoft Office products and online meeting platforms such as Zoom, Teams, Google Meet, etc.
Familiarity with Customer Relationship Management (CRM) systems.
Strong written and verbal communication skills.
Strong organizational skills and ability to manage multiple priorities, deadlines, calendars, and administrative details.
Ability to work independently and exercise sound judgment in a professional office environment.
Ability to work in-person Monday through Friday, 8:00 a.m. to 5:00 p.m.

Preferred Qualifications

Prior experience working in an association, nonprofit, membership-based organization, or similar environment.
Prior experience supporting a Board of Directors, committees, volunteer leaders, or governance-related meetings.
Familiarity with Association Management Systems, Customer Relationship Management systems, DocuSign, Zoom, Basecamp or other project management platforms, and electronic document storage systems.

Position Details

Job Title: Executive & Operations Administrative Assistant

Reports To: Director of Operations

Classification: Non-exempt

Schedule: Full-time, in person, Monday through Friday, 8:00 a.m. to 5:00 p.m.

Compensation: $31.25 to $33.65 hourly depending on experience and qualifications

Benefits: SDAR offers a benefits package that includes health benefits, retirement benefits, paid time off, and other applicable employee benefits.

Pay: $31.25 - $33.65 per hour

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Parental leave
Retirement plan

People with a criminal record are encouraged to apply

Ability to Commute:

San Diego, CA 92111 (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

department assistant jobs in san diego, ca

Executive and Operations Administrative Assistant

Bookkeeper/Administrative Assistant (2 yrs of QBO and 1 yr Payroll)

Medical Office Administrative Assistant/ Accounts Receivable

ADMINISTRATIVE ASSISTANT, ORGANIZING DEPARTMENT

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant - Floating

Administrative Assistant II

Administrative Assistant, Staff

Administrative Assistant

Secretary / Administrative Assistant (5630)

Stewarding Administrative Assistant

SD Administrative Assistant

Administrative Assistant (San Diego)

Senior Administrative Assistant

Administrative Assistant

Administrative Support Assistant

Legal Administrative Assistant

Receptionist/Administrative Assistant

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