Job Description
Program Manager – RTP Initiative
Roadmap to Peace Initiative
Salary for Exempt $79,602.00 to $83,000.00 depending on experience
Initiative Description:
The Roadmap to Peace Initiative (RTP) is the collective effort of community stakeholders to address the needs of underserved Chicanx/Latinx/Indigena youth and young adults vulnerable to street violence, justice involvement, and disconnected from learning opportunities. RTP is a community-driven solution inspired and informed by decades of community prevention and cultural-affirming strategies that work to heal Chicanx/Latinx/Indigena youth and their families.
Grounded in a community-driven collective impact approach, Roadmap to Peace brings together diverse stakeholders to build community, remove barriers through policy change, and foster a comprehensive social support network for youth for healing.
This initiative aspires to build peaceful communities by breaking the cycle of violence by engaging youth and young adults in healthy and healing relationships. RTP is committed to improving the social, economic health and safety outcomes of our most vulnerable Chicanx/Latinx/Indigenayouth ages 13-24, in and from San Francisco
About the Role
Under the supervision of the Initiative Director, the Program Manager oversees key aspects of contract compliance, budgeting, program evaluation, and quality improvement for the RTP collaborative initiative. The position coordinates the development of annual work plans, supports reporting and compliance requirements, and supervises the Data Coordinator and Program Assistant. The Program Manager works closely with the Initiative Director, core staff, subcontracted partners, fiscal staff, funders, consultants, and community stakeholders to ensure effective implementation and coordination across the initiative.
This role monitors program performance, outcomes, and continuous quality improvement efforts to ensure activities achieve intended deliverables and impact. Serving as a key liaison to subcontractors, funding agencies, and community partners, the Program Manager supports contract management, strategic partnerships, and stakeholder engagement. The position helps ensure RTP’s collaborative work is well-organized, documented, aligned with funder requirements, and advancing positive outcomes for Latinx youth, transitional-age youth, families, and community partners.
The ideal candidate is a strong project manager, supervisor, facilitator, writer, systems thinker, and collaborative leader with the ability to coordinate multiple workstreams, ensure accountability across a complex initiative, and support culturally rooted, trauma-informed, restorative, and community-led violence prevention efforts.
Essential Job Duties are:
Initiative Operations, Project Management, and Internal Coordination
- Manage and maintain the operating systems that support RTP’s day-to-day and long-term initiative coordination, including calendars and project management tools.
- Support the director with the development and implementation of annual initiative strategic planning,retreats, work plans, work groups, and implementation plans.
- Identify gaps in systems, processes, documentation, communication, staffing, data, and compliance. Recommend improvements to strengthen initiative coordination, partner accountability, youth outcomes, and long-term sustainability.
Contract Compliance, Reporting, and Deliverables Management
- Under the direction of Initiative Director, coordinate the development and implementation of annual initiative work plans for agency approval.
- Actively engage and staff the Initiative Director in the annual contract negotiation process with funding sources, attend contract meetings and contract negotiations on behalf of IFR and initiative partnerships.
- Implement contract management and compliance to ensure the initiative is consistently meeting service goals and deliverables and is in compliance with all requirements.
- Attend monthly and/or quarterly meetings held by funding agencies. Support contract meetings, funder meetings, contract negotiations, and grantee collaborative requirements in partnership with the Initiative Director.
- Co-chair with Initiative Director the RTP subcontractor directors/management meetings and actively support other initiative meetings as relevant to the role.
- Prepare, review, and submit monthly narratives, data reports, progress reports, bi-monthly IFR reports, DCYF mid-year reports, DCYF end-of-year reports, and other required reports in collaboration with the Initiative Director and Data Coordinator.
- Ensure initiative activities remain aligned with funder requirements, program design expectations, and agency compliance standards.
- Maintain contractual deliverables audit tools and reports calendars to monitor compliance across the initiative including monthly, bi-monthly, quarterly, mid-year, and end-of-year deliverables.
Fiscal Oversight, Budget Management, and Fund Development
- Supports the development, monitoring, and implementation of the annual initiative operating budget in coordination with the Initiative Director, Executive Director, Fiscal Department, core team and subcontractors.
- Under direction of the Initiative Director, monitors and manages the annual initiative budget and compliance with all fiscal requirements and policies and in alignment with IFR processes including but not limited to budget spending plans, budget tracking tool, invoice documentation protocols, etc.
- Oversee payment request and monthly invoice process including monthly budget reports, subcontractor invoices review, invoice documentation, payment requests, check distribution.
- In partnership with director, coordinate annual and bi-annual budget revision processes, including communication with partners, collection of budget modification requests, documentation of requested changes, and follow-up with fiscal systems.
- Support fiscal trainings and capacity building for initiative
- Conduct funder research, prospect research, and grant scans to identify funding opportunities aligned with RTP’s mission, strategy, youth leadership work, violence prevention goals, and community-building priorities.
- Maintain grant tracking tools, grant source documents, and grant monies
- Assist with grant writing, grant drafting, grant submission, and grant management processes as needed
Program Evaluation, Data Systems, and Quality Improvement
- Ensure that programs meet quality standards required by agency and funding sources.
- Oversee the development, implementation and maintenance of initiative evaluation plan (client level and initiative level) productivity reports, data systems, and data quality improvement processes in collaboration with director and data coordinator
- Identify management and evaluation capacity building/training needs and opportunities for the initiative Inform and support Initiative Director in the implementation of performance management process for core team and subcontractors for continuous program improvement
- Supervise and support the Data Coordinator in managing data deliverables, CMS data entry expectations, youth surveys, productivity reports, data audits, recurring reports, and evaluation related documentation.
- Identify data, evaluation, reporting, and management capacity-building needs across the initiative.
- Support data capacity-building spaces, including Data Cafecito workshops, data entry support sessions, data work groups, and partner-facing data learning opportunities
Supervision, Staff Development, and Performance Management
- Supervise Data Coordinator in the development and implementation of the initiative evaluation plan, productivity reports, and data management systems
- Supervise Administrative Assistant in initiative administration, management, fiscal and contract compliance duties.
- Provide regular supervision, coaching, support, and accountability for the Data Coordinator and Program Assistant.
- Facilitate weekly or bi-weekly supervision check-ins with direct reports using structured agendas, project management and performance management tools.
- Promote a supervision culture rooted in coaching, clarity, accountability, trauma-informed practice, and professional development.
Strategic Stakeholder Partnerships, Policy Advocacy and Community Building
- In collaboration with Initiative Director, facilitate contract management relationships with funded subcontractors
- Maintain stakeholder lists, conduct stakeholder analysis, and support relationship management of key partners and community stakeholders
- Participate in IFR/RTP cultural offerings such as retreats, events, meetings and trainings
- Actively engage in relevant community initiatives and collaborative efforts focused on initiative management and evaluation
- Maintain awareness of local policy, criminal justice, violence prevention, immigration, youth leadership, community safety and other issue areas relevant to RTP to inform client and initiative level intended impacts and support director in policy advocacy efforts.
- Support subcontractor, manager, quarterly partner check-in, steering committee, work group, and other collaborative meetings as appropriate to the role.
Required Skills and Qualifications:
- Demonstrated commitment to working with Latinx, Chicanx, Indígenx, immigrant, youth, transitional age youth, and justice-impacted communities.
To Apply:
Interested applicants should send an email to [email protected] and/or [email protected] and include in the subject line RTP Program Manager Position:
- A cover letter describing why you would be an excellent fit for this position;
- An up-to-date resume
Please note: only complete applications will be considered
Job Type: Full-time
Pay: $79,602.00 - $83,000.00 per year
Benefits:
- Dental insurance
- Flexible spending account
- Health insurance
- Professional development assistance
- Retirement plan
- Vision insurance
People with a criminal record are encouraged to apply
Experience:
- Transitional Aged Youth: 3 years (Required)
Ability to Commute:
- San Francisco, CA 94110 (Required)
Ability to Relocate:
- San Francisco, CA 94110: Relocate before starting work (Required)
Work Location: In person
