Top 911 Administrative Jobs in San Jose, Ca

Construction Office Manager
Nailed it Builders —Santa Clara, CA
- $5,000 - $7,000 a month
- Full-time
- Background check
- Spanish
- English
- Dental insurance
- 401(k)
Quick Apply
Dental Front Office Coordinator
Confidential —Milpitas, CA
- $32 - $38 an hour
- Full-time
- Bilingual
- Dental office
- Microsoft Excel
- Paid time off
- 401(k) matching
Quick Apply
Office Assistant/Office Manager
Ark US / Olive Asset Management —Palo Alto, CA
- $50,000 - $70,000 a year
- Full-time
- Microsoft Excel
- Inventory management
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Senior Administrator / Jr. Executive Assistant to the CEO
Community Housing Developers —San Jose, CA
- $30 - $34 an hour
- 8 hour shift
- Google Workspace
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
Quick Apply
Hotel Front Office Manager
Delta Hotel Santa Clara - Silicon Valley —Santa Clara, CA
- $86,000 - $90,000 a year
- Weekends as needed
- Spanish
- Microsoft Excel
- Writing skills
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant
Ultimate Staffing Services —San Jose, CA
- Up to $150,000 a year
- Monday to Friday
- Office
- Fair chance
- Construction experience
Quick Apply
4d
Police Clerk #26A-64 (20761583)
City of Redwood City —Redwood City, CA
- $6,606.23 - $8,023.58 a month
- Full-time
- Spanish
- English
- Office
2d
Admin Secretary - 0.6 - Days - Anatomic Pathology @ MV
El Camino Hospital —Mountain View, CA
- $35.45 - $53.17 an hour
- 8 hour shift
- Microsoft Excel
- Hospital
- Medical office experience
Quick Apply
3d
Administrative Assistant, AIML
Apple —Cupertino, CA
- $37.42 - $65.24 an hour
- Mid-level
- Office
- Organizational skills
- Employee stock purchase plan
- Health insurance
7d
Administrative Assistant - Communications
CALIFORNIA SCHOOL EMPLOYEES ASSOCIATION —San Jose, CA
- $70,187 - $86,950 a year
- Weekends as needed
- Basic math
- Mid-level
- Office
- Paid holidays
- Health insurance
Hyatt Place San Jose Downtown - Sales Coordinator
Aimbridge Hospitality —San Jose, CA
- $27 - $29 an hour
- Full-time
- Hotel
- Administrative experience
- High school diploma or GED
- AD&D insurance
- Disability insurance
Office Assistant
ATT Recycle Inc. —San Jose, CA
- $22 an hour
- 8 hour shift
- Background check
- Spanish
- Google Workspace
- Health insurance
- Dental insurance
Quick Apply
Office Coordinator
Weber and Company, Inc. —San Jose, CA
- $24 - $26 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
Quick Apply
Property & Workplace Operations Associate
LG Electronics —San Jose, CA
- $33.65 - $38.46 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- Paid parental leave
- Paid holidays
Quick Apply
Auto Body - Office Assistant / Data Analyst
ADVANCED AUTO BODY —Morgan Hill, CA
- $30 - $34 an hour
- Full-time
- Mid-level
- Office
- Microsoft Office
- Health insurance
- Dental insurance
Quick Apply
12d
CSR / Office Admin.
STAr-Edge Technologies, Inc. —San Jose, CA
- $20 - $23 an hour
- Full-time
- Bilingual
- Microsoft Word
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
Data Entry Clerk
Qureos Inc —San Jose, CA
- $19 - $24 an hour
- Full-time
- Office
- Administrative experience
- High school diploma or GED
6d
Secretary
Challenger School Foundation —Saratoga, CA
- $29 - $32 an hour
- Email
- Background check
- Office
- Children
- 401(k)
Quick Apply
Senior Operating Clerk I-II
PG&E Corporation —San Jose, CA
- $55.34 - $58.13 an hour
- Extended hours
- Microsoft Word
- 18 years or older
- Microsoft Excel
5d
Human Resources Administrative Assistant (Part Time) - DoubleTree by Hilton Hotel San Jose
Hilton —San Jose, CA
- $25 an hour
- Part-time
- Word processing
- Office
- Hotel
- Free parking
- Paid parental leave
10d

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administrative jobs near san jose, ca

Construction Office Manager

Nailed it Builders
Santa Clara, CA

Quick Apply

Job Details

Full-time | Contract
$5,000 - $7,000 a month

Benefits

Dental insurance
401(k)
Vision insurance

Qualifications

Spanish
Communication with suppliers
Sales support
Office activity coordination
Renovation
Serving clients
Coordinating with subcontractors on construction projects
Phone communication
Operations coordination
Client file management
ADP
English
Payroll systems
High school diploma or GED
Dispatching
Driver's License
Construction document control
QuickBooks
Vendor communication
Contracts
Production management
Construction stakeholder communication
Residential building projects
CRM system proficiency
Office management
Gmail
Construction change orders
Google Calendar
File organization
Office phone management

Full Job Description

Job Title: Construction Office Manager & Lead Intake Coordinator

Company: Nailed It Builders Inc.
Location: Santa Clara, CA
Job Type: Full time, in office only
Schedule: Monday to Friday, 8:30 AM to 5:30 PM
Pay Range: $5,000 to $7,000 per month, based on experience, qualifications, and performance
Bonus: Performance based bonus opportunities may be available

About Nailed It Builders

Nailed It Builders Inc. is a complete design and build remodeling firm serving the Bay Area. We specialize in:

Kitchen remodels
Bathroom remodels
Full home remodels
Home additions
ADUs
Residential construction projects

We are looking for a serious, experienced, and long term team member to join our office in Santa Clara. This position is for someone with a strong background in residential construction, dispatching, production coordination, office management, and daily operations.

This is not a remote position. The selected candidate must work from our Santa Clara office Monday through Friday.

About the Role

The Construction Dispatcher, and Production Coordinator will help manage the daily flow of our office, lead intake, client communication, scheduling, project files, subcontractor coordination, vendor communication, payment tracking, and support for the CEO, project managers, and sales team.

This role requires someone who is organized, reliable, detail oriented, and experienced in residential construction. The right candidate must be able to manage multiple responsibilities, communicate professionally, and follow through without constant reminders.

We are only looking for candidates who are interested in a stable, long term position with our company.

Main Responsibilities

Answer company phone calls, texts, WhatsApp messages, and emails
Manage incoming leads and qualify potential clients
Book leads into the calendar and assign appointments to the correct project manager or salesperson
Manage daily scheduling using Gmail, Google Calendar, CRM systems, and Buildertrend
Support project managers with production coordination and daily follow ups
Communicate with clients, subcontractors, vendors, project managers, sales team members, and company leadership
Manage construction project files, including contracts, estimates, change orders, invoices, payments, subcontractor documents, vendor documents, insurance documents, and company records
Track project payments, client balances, vendor invoices, subcontractor information, and required documents
Assist with contracts, estimates, scopes of work, scheduling, and project communication
Help onboard and offboard employees, subcontractors, and vendors
Keep company files organized and saved in the correct systems
Support the CEO with daily tasks, reminders, follow ups, scheduling, and office coordination
Carry and manage the company phone as needed
Help keep the office organized, professional, and productive

Required Qualifications

Minimum 2 years of residential construction office experience is required
Dispatching experience is required
Experience working for a general contractor, remodeling company, residential construction company, or similar construction office is required
Must understand residential remodeling, construction scheduling, estimates, contracts, change orders, subcontractors, vendors, project managers, and production coordination
Must be comfortable answering phones and communicating with clients professionally
Must have experience using Gmail, Google Calendar, CRM systems, QuickBooks, ADP, and office software
Buildertrend experience is strongly preferred
Must know how to manage and organize construction project files, including payments, contracts, subcontractor information, vendor documents, project manager notes, sales information, and client records
Must be able to read and understand construction related estimates, contracts, scopes of work, and schedules
Must be organized, detail oriented, reliable, and able to follow through
Must be able to manage multiple tasks in a fast moving office environment
Must be able to work from our Santa Clara office daily
Must be able to work Monday through Friday from 8:30 AM to 5:30 PM
Must be able to reliably commute to Santa Clara, CA
Bilingual English and Spanish is a strong plus

Compensation and Benefits

Pay range is $5,000 to $7,000 per month, based on experience, qualifications, and performance
Performance based bonus opportunities may be available
At this time, the company does not offer company sponsored health insurance, dental insurance, vision insurance, or 401k
Legally required payroll benefits, sick leave, and employment protections will apply
No company vehicle is provided
Normal commuting expenses are not reimbursed

Who This Job Is For

This position is for someone with real residential construction office experience who wants to be part of a growing remodeling company.

This role is a good fit for someone who is responsible, organized, professional, loyal, and looking for a long term position.

The right candidate will know how to:

Manage leads
Answer phones
Book appointments
Coordinate schedules
Support production
Follow up with subcontractors
Manage project files
Track payments
Keep the office moving

Who This Job Is Not For

This job is not for someone looking for remote work
This job is not for someone without residential construction experience
This job is not for someone without dispatching experience
This job is not for someone who does not like phone calls, scheduling, follow ups, or client communication
This job is not for someone who needs constant reminders to complete tasks
This job is not for someone who cannot commute daily to Santa Clara

How to Apply

Please submit your resume and answer all screening questions.

Qualified candidates will be contacted for a phone interview, followed by an in person interview at our Santa Clara office.

We are looking for someone serious, experienced, reliable, and long term who can become an important part of our team.

Pay: $5,000.00 - $7,000.00 per month

Education:

High school or equivalent (Preferred)

Experience:

residential construction office experience is required: 2 years (Required)

License/Certification:

drivers license (Required)

Location:

Santa Clara, CA 95054 (Required)

Shift availability:

Day Shift (Required)

Ability to Commute:

Santa Clara, CA 95054 (Required)

Work Location: In person

Quick Apply

Refine Your Search

administrative jobs in san jose, ca

Construction Office Manager

Dental Front Office Coordinator

Office Assistant/Office Manager

Senior Administrator / Jr. Executive Assistant to the CEO

Hotel Front Office Manager

Executive Assistant

Police Clerk #26A-64 (20761583)

Admin Secretary - 0.6 - Days - Anatomic Pathology @ MV

Administrative Assistant, AIML

Administrative Assistant - Communications

Hyatt Place San Jose Downtown - Sales Coordinator

Office Assistant

Office Coordinator

Property & Workplace Operations Associate

Auto Body - Office Assistant / Data Analyst

CSR / Office Admin.

Data Entry Clerk

Secretary

Senior Operating Clerk I-II

Human Resources Administrative Assistant (Part Time) - DoubleTree by Hilton Hotel San Jose

I want to receive the latest job alert for administrative in san jose, ca

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