Top 197 team assistant Jobs in san jose, ca

Administrative Assistant/Scheduler
Care From The Heart In-Home Services, Inc. —Soquel, CA
- $26 an hour
- Full-time
- Background check
- HIPAA
- Office
Quick Apply
Medical Billing Administrative Assistant
LGTC Group —San Jose, CA
- $25 - $30 an hour
- Part-time
- Vital signs
- Medical office experience
- Public speaking
- Health insurance
- Dental insurance
Quick Apply
3d
Administrative Assistant
New Tech Solutions, Inc. —Fremont, CA
- $23 - $29 an hour
- Full-time
- Background check
- Customer service
- Bachelor of Science
- Health insurance
- Dental insurance
Quick Apply
Part-Time Administrative Assistant
Montalvo Arts Center —Saratoga, CA
- $30 an hour
- Full-time
- Clean driving record
- Microsoft Outlook
- Ability to walk for extended periods
Quick Apply
4d
Part-time Administrative Assistant - Japanese Bilingual
PASONA N A, INC. —San Jose, CA
- $25 - $35 an hour
- Part-time
- Hybrid work
- Hospitality
- Microsoft Excel
- Microsoft Outlook
- Flexible schedule
4d
PART-TIME ADMINISTRATIVE ASSISTANT – REAL ESTATE
MJ Mansouri, Intero Real Estate Services —San Jose, CA
- $22 - $30 an hour
- Part-time
- Computer literacy
- Administrative experience
- Organizational skills
- Flexible schedule
Quick Apply
Part-Time Administrative Assistant
Habitec Architecture And Planning —San Jose, CA
- $23 - $25 an hour
- Part-time
- Office
- Entry level
- Commercial
- Health insurance
- Dental insurance
Quick Apply
11d
Administrative Assistant
Ascend —San Jose, CA
- $30 - $34 an hour
- Microsoft Excel
- Microsoft Outlook
- English
- Health insurance
- Dental insurance
Quick Apply
Supply Chain Administrative Assistant
Honeywell Aerospace —San Jose, CA
- Full-time
- Office
- Entry level
- Health savings account
- Paid holidays
Administrative Assistant
Abbott Laboratories —Santa Clara, CA
- $22.50 - $45.00 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Tuition reimbursement
Administrative Assistant
Diversified Solutions —San Jose, CA
- $20 - $30 an hour
- Monday to Friday
- Computer literacy
- Office
- US work authorization
- 401(k) matching
Project Administrative Assistant
HMC Architects —San Jose, CA
- $24.18 - $32.89 an hour
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Health insurance
- Dental insurance
Administrative Assistant
Apple —Cupertino, CA
- $42.64 - $74.56 an hour
- Mid-level
- Office
- Bachelor's degree
- Employee stock purchase plan
- Health insurance
Administrative Assistant
HD Supply —San Jose, CA
- $22.50 - $25.90 an hour
- Full-time
- Mid-level
- Administrative experience
- High school diploma or GED
- Commuter assistance
- AD&D insurance
Administrative Assistant – Public Works/Prevailing Wage
GreenArrow —Alviso, CA
- $25 - $27 an hour
- Full-time
- Office
- Organizational skills
- In-person
- Health insurance
- Dental insurance
Quick Apply
Administrative Medical Assistant
Reproductive Science Center of the San F —Los Gatos, CA
- $26 - $32 an hour
- Weekends as needed
- Computer literacy
- Mid-level
- High school diploma or GED
- Paid parental leave
- Paid holidays
Quick Apply
10d
Growing team, Registered Dental Assistant (RDA) needed
DENTAL CENTER OF ATHERTON —Atherton, CA
- From $38 an hour
- Part-time
- Anatomy knowledge
- Dental office
- Vital signs
- Health insurance
- Dental insurance
Quick Apply
Receptionist/Administrative Assistant
Reliable Concepts Corporation —San Jose, CA
- $19 - $25 an hour
- Part-time
- Bilingual
- Microsoft Word
- Spanish
Quick Apply
Administrative Assistant
Website Development and Internet Marketing Firm —San Jose, CA
- $20 - $22 an hour
- Full-time
- Background check
- Customer service
- Writing skills
- Paid holidays
- Health insurance
Quick Apply
Administrative Assistant
Norcal Pool Construction, Inc. —San Jose, CA
- From $25 an hour
- Full-time
- Bilingual
- Microsoft Word
- Spanish
- Health insurance
- Dental insurance
Quick Apply
2d

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Administrative Assistant/Scheduler

Care From The Heart In-Home Services, Inc. -
Soquel, CA

Quick Apply

Job Details

Full-time
$26 an hour

Qualifications

Business development management
Google Docs
HIPAA compliance
HIPAA
Executive administrative support
Client relationship development
Business development
Driver's License
Desktop applications
Sales development
Relationship management
Typing
Clerical experience
Clinical confidentiality policies
Google Calendar
Negotiation

Full Job Description

Summary

Join our team as a Administrative Assistant & Scheduler to assist our office in improving our operational efficiency of in-home care services (individual clients, private care).

This position is a full-time ONSITE position. Residents of Santa Cruz County highly desired. (Please, if > than 20 mile commute, do not apply). Days off will be Mondays and Tuesdays (Saturday and Sunday weekend work is required). Weekly shifts will be from 9:30 AM to 6:30 PM with 1 hour paid lunch (plus all required rest and meal breaks).

This position works closely with, and reports directly to our CEO and business owner, & our Office Manager who has oversight of all operational activities for the company.

You will perform daily administrative work including answering the phones, and various clerical activities, and scheduling activities as directed by our CEO and Office Manager.

We are looking for an enthusiastic, well-spoken, team player with the ability to quickly prioritize, make sound decisions and think (and act) quickly to resolve and prevent issues. The right candidate possesses a strong work ethic, the utmost flexibility and a desire and ability to build strong relationships.

Prior RECENT experience as an administrative assistant is a must - preferably in a healthcare-related field although this is not a requirement. We are looking for candidates that possess the willingness and ability to go above and beyond, can work calmy and efficiently in the midst of pressure. The ideal candidate is someone with a positive, upbeat attitude who can quickly adapt to change.

PRIMARY RESPONSIBILITIES

CLERICAL: Including but are not limited to: Running errands, Stocking supplies, Sorting and sending mail, Answering and routing phone calls, Greeting visitors.

PROCESSING NEW AND FORMER CLIENTS & EMPLOYEES: Ensure new client contracts are received and processed in an efficient manner. Addressing former clients or their representatives as appropriate when a client is lost. Perform or assign task of Interviewing, hiring and orientating new employees. Perform or assign task of exit interview, terminating of former employees.

SCHEDULING: Learn our scheduling software (Well Sky) and participate in the scheduling process. Ensure that scheduling is being done as accurately and efficiently as possible.

TRAINING PROGRAM MANAGEMENT: Monitor and manage training program for Care Provider training.

EMERGENCY RELIEF AS CARE PROVIDER: In emergency situations, you may be asked to sit with clients as a care provider for a very short duration until full-time care provider arrives. This assignment would only be in an emergency situation where the scheduled care provider is unable to keep their shift, or a portion of their shift, and no other care providers are available. In these cases, you would be sitting with a client at their residence for a short duration. Care provider training will be provided.

HOLDING WEEKLY OR BIWEEKLY STAFF MEETING: Weekly staff meetings to monitor the status of the multiple systems, issues and projects in the office. Take and communicate notes and action items from these meetings. Following up on assigned actions from the meetings.

OTHER DUTIES AS NECESSARY: As other items or issues arise in the office. Work direction will come primarily from the CEO and Office Manager and can vary from day to day based on current priorities and projects.

REQUIREMENTS

Minimum 1 year recent Administrative Assistant experience

Technological Skills:

Work is done via desktop PCs (versus MAC). It is essential that you hold advanced experience with the Google Suite of products including: Gmail, Google Calendar, Google Drive, Google Docs and G-Sheets. In addition, you should be highly experienced with the Microsoft Office suite of products including Excel and Word.
As an employee, Fingerprinting is required and so all applicants must be able to pass fingerprinting.
Must be able to type 50+ wpm. Potential candidates must provide a completed on-line typing test. And your typing skills my be assessed as part of the interview process.
Confidentiality - Along with HIPAA compliance when in contact with client and care provider personal information, it is critical that the administrative assistant hold the CEO’s company and personal interests with the utmost confidentiality and sensitivity.
CFTH is a non-smoking facility.

About You:
· Excellent prioritization skills
· Excellent at making sure things do not fall through the cracks
· Organized & follows process. Creates new processes where necessary
· Excellent time-management practices
· Enjoys learning new technology
· Addresses any miscommunications and issues in a professional and direct manner
· Trustworthy, candid and forthcoming

REQUIREMENTS & QUALIFICATIONS

Bachelor's degree highly preferred
Valid California Driver’s License Required with no moving violations on record
Proof of driver's insurance
Minimum 1-3 years of recent experience in business development, sales, and business relationship management
Exceptional communication, negotiation, and relationship management skills
Self-motivated, results-driven mindset with a passion for meeting targets
Strong verbal and written communication skills
Ability to work independently and as part of a team
Client-facing: Must have professional demeanor and appearance
Must reside within 30 miles of Soquel, CA (Please NO out of state or area applicants)
We are a Non-Smoking, Non-Vaping office

PREFERRED

Experience the In-Home Care Services Industry, gerontology, or related field

SCHEDULE

Day shift
No nights

WORK LOCATION: In person and onsite in our Soquel Office

Job Type: Full-time

Pay: $26.00 per hour

Expected hours: 40.0 per week

Work Location: In person

Quick Apply

Refine Your Search

team assistant jobs in san jose, ca

Administrative Assistant/Scheduler

Medical Billing Administrative Assistant

Administrative Assistant

Part-Time Administrative Assistant

Part-time Administrative Assistant - Japanese Bilingual

PART-TIME ADMINISTRATIVE ASSISTANT – REAL ESTATE

Part-Time Administrative Assistant

Administrative Assistant

Supply Chain Administrative Assistant

Administrative Assistant

Administrative Assistant

Project Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant – Public Works/Prevailing Wage

Administrative Medical Assistant

Growing team, Registered Dental Assistant (RDA) needed

Receptionist/Administrative Assistant

Administrative Assistant

Administrative Assistant

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