Top 1498 Facilities assistant Jobs in San Mateo Ca

Legal Assistant (In-House Drafting & Legal Operations)
Timeless Estate Planning - Law Offices of Laura Croft —Burlingame, CA
- $70,000 - $75,000 a year
- Email
- Hybrid work
- Mid-level
- 3 years
- Quality control
- Paid holidays
- Health insurance
Quick Apply
10h
Manager Assistant, Non-exempt
Cinepolis USA —San Mateo, CA
- $15.50 - $19.50 an hour
- Weekends as needed
- ServSafe
- Ability to lift 50 pounds
- Team management
- Employee discount
Quick Apply
Assistant Store Manager
Reliance Clothing Company —Burlingame, CA
- $24 - $30 an hour
- Weekends as needed
- Ability to walk for extended periods
- Merchandising
- No experience needed
- Store discount
- Employee discount
Quick Apply
Office Assistant/Office Manager
Ark US / Olive Asset Management —Palo Alto, CA
- $50,000 - $70,000 a year
- Full-time
- Microsoft Excel
- Inventory management
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Assistant Project Manager/Estimator Electrical
CBF INC —Redwood City, CA
- From $110,000 a year
- Full-time
- AutoCAD
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
Quick Apply
8d
Assistant Project Manager
Olson Steel —San Leandro, CA
- $75,000 - $100,000 a year
- Full-time
- Word processing
- Computer literacy
- Bachelor of Science
- Health insurance
- Dental insurance
Quick Apply
Assistant Sales Manager
Massage Envy —Castro Valley, CA
- $21 an hour
- Full-time
- Mid-level
- Clinic
- In-person
- Health insurance
- Dental insurance
Quick Apply
1d
Bilingual Administrative Assistant (Full-time)
Knocknok Technologies Inc. —Los Altos, CA
- $25 - $30 an hour
- Full-time
- Hybrid work
- English
- Research
- Business development
Quick Apply
Assistant Kitchen Manager - Skilled Nursing Home
Atherton Park Post Acute —Menlo Park, CA
- $23 - $25 an hour
- 8 hour shift
- Hospitality
- Skilled nursing facility
- Nursing home
- Health insurance
- Dental insurance
Quick Apply
Assistant General Manager - Lolinda
Back of the House, Inc. —San Francisco, CA
- $75,000 - $85,000 a year
- Full-time
- Mid-level
- Administrative experience
- Fair chance
- Commuter assistance
- Health insurance
Quick Apply
8d
Urgent Care Nurse Practitioner or Physician Assistant - East Bay
Carbon Health Technologies Inc —Oakland, CA
- $150,000 - $200,000 a year
- Weekends as needed
- RN License
- BLS Certification
- Urgent Care
- Disability insurance
- Health insurance
Quick Apply
Vision Support Assistant (VSA) for Tech Employees
Confidential —Sunnyvale, CA
- $24 - $28 an hour
- Full-time
- Background check
- Current TB test
- Bachelor of Science
- Paid holidays
- Health insurance
Quick Apply
1d
Produce Assistant Manager
New Leaf Community Markets —Half Moon Bay, CA
- $20.00 - $28.50 an hour
- Full-time
- Hospitality
- Merchandising
- Sanitation
- Paid parental leave
- Health insurance
Quick Apply
2d
Assistant Manager
Salkhi Petroleum —San Leandro, CA
- From $22 an hour
- Full-time
- Inventory management
- Customer service
- Mid-level
- Health insurance
- Paid time off
Quick Apply
Maintenance Assistant
Cupertino Healthcare & Wellness Center —Cupertino, CA
- $21 - $23 an hour
- Full-time
- English
- Mid-level
- In-person
- Paid holidays
- Health insurance
Quick Apply
Cyclebar Assistant General Manager
Xponential Fitness —Castro Valley, CA
- $45,000 - $65,000 a year
- Full-time
- Writing skills
- English
- Mid-level
- Paid time off
Quick Apply
Assistant Store Manager Sales - Sport & Outdoor
DICK'S Sporting Goods —Daly City, CA
- $78,000 - $109,200 a year
- Full-time
- Background check
- Merchandising
- Mid-level
Memory Care Activities Assistant
Kensington Senior Living, LLC —Redwood City, CA
- $24 - $28 an hour
- Part-time
- Microsoft Outlook
- Ability to walk for extended periods
- English
- Flexible schedule
Quick Apply
Assistant General Manager
Pizza Hut #40830 —Redwood City, CA
- $19 - $23 an hour
- Full-time
- 18 years or older
- Mid-level
- Driver's License
- Paid training
- Health insurance
Quick Apply
Assistant Project Manager - Electrical
RK Electric —Fremont, CA
- $70,000 - $82,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- OSHA
- Health insurance
- Dental insurance
Quick Apply

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facilities assistant jobs near san mateo ca

Legal Assistant (In-House Drafting & Legal Operations)

Timeless Estate Planning - Law Offices of Laura Croft
Burlingame, CA

Quick Apply

Job Details

Full-time
$70,000 - $75,000 a year
10 hours ago

Benefits

Paid holidays
Health insurance
401(k)
Paid time off
401(k) matching
Paid sick time

Qualifications

Teamwork
Intake
Scanning
Quality control
Proofreading

Full Job Description

Legal Assistant (In-House Drafting & Legal Operations)

Timeless Estate Planning — Burlingame, CA

About the Firm

At Timeless Estate Planning, we don’t just draft documents and push paper; we build lifelong, proactive relationships with our clients. Operating under a modern family wealth planning model, our office culture is warm, down-to-earth, and committed to excellence. We believe in high standards, genuine kindness, and giving every team member the ownership and autonomy to excel without someone looking over their shoulder.

About You

You are the kind of person who double-checks the small details because you know they matter down the road. You love the deep focus of document drafting and organization, and you'd rather perfect a trust agreement or a complex deed than answer endless small talk. If you want a stable, high-level role where your precision directly protects families and frees up our team to scale, this is your seat.

About This Role

As our in-house Legal Assistant, you will become the engine room of our legal production. You are stepping into an established, thriving practice to completely own our document drafting and the critical Client Intake & Milestone Integration process.

Because our current team member is transitioning full-time into trust administration, you will take over the reins of document production: drafting trusts, wills, ancillaries, and deeds, handling amendments, and managing the meticulous review, assembly, printing, and scanning of our client binders. This is a behind-the-scenes, high-focus role for someone who takes immense pride in error-free execution.

What You'll Be Responsible For

● Complete the Client Intake Process: Own and execute our internal tracking and milestone integration process seamlessly from engagement to binder delivery.

● In-House Legal Drafting: Accurately draft comprehensive estate planning documents including trusts, wills, advance healthcare directives, powers of attorney, and complex deeds.

● Draft Amendments & Restatements: Prepare precise trust amendments and restatements based on attorney markups and client updates.

● Comprehensive Binder Reviews: Conduct thorough quality control reviews of completed estate planning packages prior to client delivery.

● Physical & Digital Assembly: Print, scan, organize, and assemble immaculate physical client binders and digital repositories.

● Cross-Department Support: Partner cleanly with our Client Services Director and Trust Administration team to ensure a frictionless transition for every client.

Who This Is For

● Detail-Obsessed: You spot a typo or a missing signature page from a mile away and it drives you nuts until it’s fixed.

● Autonomous & Systematic: You prefer a clear roadmap, need minimal supervision, and take complete ownership of your task list.

● Direct & Resilient: You appreciate clear, straightforward feedback and a direct communication style.

● Systems-Minded: You love taking a process and making it cleaner, faster, and more accurate over time.

Who This Is NOT For

● Someone who needs constant oversight: If you need someone to check your work every step of the way or tell you what to do next, you will struggle here.

● An extrovert looking for a front-facing role: This position is primarily behind-the-scenes focused on drafting and execution, not continuous human interaction.

● Someone who is easily flustered by direct feedback: We value kindness and collaboration, but we speak directly and expect you to handle critique without taking it personally.

Experience:

· 3+ years of substantive estate planning experience

· Hands-on drafting experience, not merely administrative exposure. Experience drafting Trusts, Wills, Powers of Attorney, Advance Health Care Directives, Trust Amendments, and Deeds

· Experience drafting in Wealth Council is strongly preferred, but not required

· Experience taking an attorney’s planning notes and turning them into a complete first draft

· Experience with document review and quality control—names, dates, fiduciaries, distribution provisions, schedules, signature blocks, exhibits, deeds, consistency across the entire plan.

· Experience managing a high-volume caseload or document-production pipeline

· Strong knowledge of California deed preparation and recording requirements strongly preferred but not required

Compensation & Details

● Compensation: $70,000 – $75,000 annual (commensurate with experience)

● Employment Type: Full-Time, In-Office/Hybrid TBD (Burlingame, CA)

● Benefits: Health Insurance, 401(k), 401(K) matching, PTO, Sick Leave, Paid company holidays

How to Apply

We don't do boring HR processes, and we want to see how you follow instructions. To apply, please complete the two steps below:

1. Subject Line: Send your resume and application materials with the exact subject line: "I'm THE ONE – Legal Assistant – [Your Last Name]" to [email protected].

2. The Letter/Video: Include a brief cover letter or a quick 60-second video explaining why you are uniquely suited for a behind-the-scenes drafting and CIMI role.

Applications missing either of these steps will not be considered. We look forward to meeting you!

Pay: $70,000.00 - $75,000.00 per year

Benefits:

401(k)
401(k) matching
Health insurance
Paid sick time
Paid time off

Work Location: In person

Quick Apply

Refine Your Search

facilities assistant jobs in san mateo ca

Legal Assistant (In-House Drafting & Legal Operations)

Manager Assistant, Non-exempt

Assistant Store Manager

Office Assistant/Office Manager

Assistant Project Manager/Estimator Electrical

Assistant Project Manager

Assistant Sales Manager

Bilingual Administrative Assistant (Full-time)

Assistant Kitchen Manager - Skilled Nursing Home

Assistant General Manager - Lolinda

Urgent Care Nurse Practitioner or Physician Assistant - East Bay

Vision Support Assistant (VSA) for Tech Employees

Produce Assistant Manager

Assistant Manager

Maintenance Assistant

Cyclebar Assistant General Manager

Assistant Store Manager Sales - Sport & Outdoor

Memory Care Activities Assistant

Assistant General Manager

Assistant Project Manager - Electrical

I want to receive the latest job alert for facilities assistant in san mateo ca

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