Top 544 Administrative assistant Jobs in San Rafael, Ca

Administrative Assistant (Owner Support)
Sol Landscapes, Inc. —Petaluma, CA
- $25 - $27 an hour
- Full-time
- Clean driving record
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
Quick Apply
Staffing Coordinator/Administrative Assistant
Kyakameena Care Center —Berkeley, CA
- From $25 an hour
- Part-time
- Customer service
- US work authorization
- Recruiting
Quick Apply
San Rafael - Part Time Receptionist
SEV Laser Aesthetics —San Rafael, CA
- $20 - $22 an hour
- Part-time
- Inventory management
- Clinic
- Computer skills
- 401(k)
- Employee discount
Quick Apply
1d
Real Estate Administrative Assistant (Remote)
Qureos Inc —Greenbrae, CA
- $25 - $29 an hour
- Part-time
- Remote
- Computer literacy
- US work authorization
- Organizational skills
- Flexible schedule
3h
Records Management Assistant
KMRG, LLC —Alameda, CA
- $48.62 - $53.71 an hour
- Full-time
- Microsoft Outlook
- Laboratory experience
- Office
2d
Administrative Assistant (Remote)
Qureos Inc —Orinda, CA
- $25 - $39 an hour
- Full-time
- Remote
- Google Workspace
- Microsoft Outlook
- Communication skills
1d
Administrative Assistant
Front Porch —Oakland, CA
- $30 - $32 an hour
- Full-time
- Pass drug screening
- Mid-level
- High school diploma or GED
- Health savings account
- Health insurance
Administrative Assistant
Ascend —Fairfax, CA
- $23.00 - $25.50 an hour
- Bilingual
- Microsoft Outlook
- Word processing
- Health insurance
- Dental insurance
Quick Apply
Remote Executive Assistant Work From Home (Full-Time / Part-Time)
Qureos Inc —Orinda, CA
- $40 - $75 an hour
- Part-time
- Remote
- Microsoft Excel
- Microsoft Outlook
- Research
1d
Administrative Support Specialist
KMRG, LLC —Alameda, CA
- $48.62 - $53.71 an hour
- Full-time
- Microsoft Outlook
- Laboratory experience
- Office
2d
Administrative Assistant
Simon-Kucher & Partners —San Francisco, CA
- $75,000 - $85,000 a year
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Paid holidays
- Health insurance
Senior Administrative Assistant, Enforcement
Financial Industry Regulatory Authority, Inc. —San Francisco, CA
- $26.37 - $55.49 an hour
- Overtime
- Hybrid work
- 6 years
- Word processing
- Mid-level
- Paid jury duty
- Commuter assistance
Quick Apply
7d
Secretary / Administrative Assistant
Discovery Community Day Program LLC —Novato, CA
- $26 - $28 an hour
- Full-time
- Bilingual
- Microsoft Word
- HIPAA
Quick Apply
HR Assistant
American Advanced Management, Inc —Kentfield, CA
- $26.00 - $33.22 an hour
- Full-time
- HIPAA
- Mid-level
- Business Administration
- Health insurance
- Dental insurance
Administrative Assistant
Acumen Building Enterprise —Oakland, CA
- $35 - $45 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
2d
Administrative Assistant
University of California San Francisco —San Francisco, CA
- Full-time
- Office
- Entry level
Admin Assistant
Wilson Elser - Business & Legal Professionals —San Francisco, CA
- $65,000 - $95,000 a year
- Hybrid work
- Writing skills
- High school diploma or GED
- Organizational skills
- Paid time off
- 401(k) matching
Quick Apply
9d
ADMINISTRATIVE ASSISTANT
NORTH EAST MEDICAL SERVICES —San Francisco, CA
- $30.00 - $33.65 an hour
- Full-time
- Word processing
- Writing skills
- Office
- Health insurance
- Dental insurance
Student Records Assistant
BERKELEY SCHOOLS —Berkeley, CA
- $27.20 - $33.14 an hour
- Full-time
- High school
- Computer literacy
- Writing skills
Administrative Assistant
Iron Workers Local Union 378 —Benicia, CA
- $31.08 an hour
- Part-time
- Microsoft Word
- Spanish
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
9d

I want to receive the latest job alert for administrative assistant in san rafael, ca

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

administrative assistant jobs near san rafael, ca

Administrative Assistant jobs in San Francisco, CA

Student Assistant jobs in Berkeley, CA

Administrative Assistant jobs in Fairfax, CA

Administrative Assistant jobs in Benicia, CA

Receptionist jobs in San Rafael, CA

Administrative Assistant jobs in Petaluma, CA

Administrative Assistant jobs in Oakland, CA

Administrative Assistant jobs in Alameda, CA

Senior Administrative Assistant jobs in San Francisco, CA

Administrative Assistant jobs in Orinda, CA

Administrative Assistant jobs in Plano, TX

Part Time Administrative Assistant jobs in Louisville, KY

Administrative Assistant jobs in Arlington, TX

Administrative Assistant jobs in Parsippany Troy Hills, NJ

Administrative Assistant jobs in Tri Cities, WA

Administrative Assistant jobs in Pembroke Pines, FL

Administrative Assistant jobs in Bowling Green, KY

Medical Assistant jobs in Connecticut

Management Assistant jobs in Riverside, CA

Pharmaceutical Project Management jobs in Remote

Administrative Assistant (Owner Support)

Sol Landscapes, Inc.
Petaluma, CA

Quick Apply

Job Details

Full-time
$25 - $27 an hour

Benefits

Health insurance
Dental insurance
Vision insurance
Paid sick time

Qualifications

Communication with suppliers
Microsoft Outlook
Phone communication
Spreadsheets
Slack
Word embeddings
Executive administrative support
Company vehicle operation
Driver's License
Driving
Vendor communication
Collaborative technology platforms
Digital project management boards
Editing

Full Job Description

Position Overview

We are seeking a highly organized Administrative Assistant to support the owner of a growing company. This role is focused on executing administrative tasks that are assigned to you, managing communications, gathering information, and maintaining organization across tasks and requests so nothing falls through the cracks.

This position reports to the company’s Chief Operations Officer and is assigned tasks by the COO to support the owner of the company directly. This is a task execution and organization role, not a project management or coordination position.

This is not an entry-level position - Only applicants with specific experience in Administrative Assistant roles will be considered.

Key Responsibilities

Monitor Slack channels and track items requiring the owner’s attention
Maintain a clear, organized running list of follow-ups and action items via the company’s Asana software
Review and organize tasks assigned to the owner in Asana to ensure visibility
Assist in preparing information needed for the owner to complete tasks
Conduct vendor outreach (phone/email) to gather pricing and basic information
Compile and present findings in a clear, organized format
Manage follow-up reminders to ensure inquiries do not fall through the cracks
Add and manage appointments on the owner’s Outlook calendar as requested
Organize and maintain electronic and some paper files and documentation
Perform occasional local errands (e.g., plant or supply pickups using company vehicle; no long-distance travel)

What Success Looks Like

Nothing assigned to the owner is missed or overlooked
Information is gathered accurately and presented clearly
Communication is organized, concise, and actionable
The owner remains focused because details are handled and surfaced appropriately
Tasks are adjusted and reprioritized smoothly as needs change

Qualifications (required)

Prior specific experience as an Administrative Assistant
Incredible organizational skills and attention to detail
Clear and professional communication (written and verbal)
Ability to follow instructions and complete tasks without constant follow-up
Comfortable making phone calls and interacting with vendors
HIGHLY proficient in and comfortable with the use of project management and communications tools such as Slack and Asana
HIGHLY proficient in the use of Microsoft Office tools such as Excel and Word
HIGHLY proficient in the use of Adobe software; editing, combining, and structuring PDFs
Valid driver’s license, clean and insurable driving record (will have to be eligible to be added to the company’s auto insurance policy) and ability to perform occasional local errands

Work Style Expectations

Able to work in a fast-paced environment where priorities shift frequently
Comfortable pivoting quickly and adjusting to new requests throughout the day
Maintains a positive, solutions-oriented approach when plans change
Remains organized and effective even when managing multiple shifting priorities

Ideal Candidate

A naturally, highly organized and detail-oriented individual
Reliable and trustworthy with strong follow-through
Comfortable supporting leadership in a behind-the-scenes capacity
Adaptable and steady under changing priorities
Being at work on time, every day is a priority
Strong work ethic
Comfortable taking instruction, having tasks delegated to you, and executing tasks as assigned (this is an administrative task execution role, not a project management or coordination position)

· Position is full-time, 40 hours per week

· In-person, Monday through Friday, 7:30am - 4pm

· Benefits: Health insurance, dental insurance, vision insurance, paid sick time

Pay is $25 - $27 per hour, based on experience.

*Apply for this position via Indeed only*
Applications submitted outside of this platform will be disqualified for consideration.
Applicants making phone calls or sending to the business regarding job postings will be disqualified from consideration.

Pay: $25.00 - $27.00 per hour

Benefits:

Dental insurance
Health insurance
Vision insurance

Application Question(s):

Is being at work every day, and being on time to work a high priority for you?
Do you consider yourself to be a highly organized individual with a positive mindset?
Do you have a clean driving record?
Do you have specific, prior experience as an Administrative Assistant?
Describe briefly your prior experience with project management software/platforms such as Asana, Monday.com, Wrike, etc. (high proficiency in this is a requirement of this position).

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in san rafael, ca

Administrative Assistant (Owner Support)

Staffing Coordinator/Administrative Assistant

San Rafael - Part Time Receptionist

Real Estate Administrative Assistant (Remote)

Records Management Assistant

Administrative Assistant (Remote)

Administrative Assistant

Administrative Assistant

Remote Executive Assistant Work From Home (Full-Time / Part-Time)

Administrative Support Specialist

Administrative Assistant

Senior Administrative Assistant, Enforcement

Secretary / Administrative Assistant

HR Assistant

Administrative Assistant

Administrative Assistant

Admin Assistant

ADMINISTRATIVE ASSISTANT

Student Records Assistant

Administrative Assistant

I want to receive the latest job alert for administrative assistant in san rafael, ca

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected