Top 1100 Director's assistant Jobs in San Ramon Ca

Administrative Assistant
Wellspring Educational Services —Walnut Creek, CA
- $28.60 - $32.22 an hour
- Full-time
- Background check
- Computer literacy
- English
- 403(b) matching
- Health insurance
Quick Apply
6d
Assistant Director, Strategic & Creative Communications (5372C) Intercollegiate Athletics #86717
University of California Berkeley —Berkeley, CA
- $83,000 - $90,000 a year
- Full-time
- Mid-level
- University
- Bachelor's degree
Administrative Assistant
Valeo —San Mateo, CA
- $43 an hour
- Full-time
- Google Workspace
- Office
- High school diploma or GED
9d
Executive Assistant to the Co-Directors of Athletics (7385U) #86532
University of California Berkeley —Berkeley, CA
- $82,800 - $149,800 a year
- Full-time
- Writing skills
- Office
- Analysis skills
Assistant Business Office Manager
Tice Valley Post Acute —Walnut Creek, CA
- $25 - $30 an hour
- Part-time
- Skilled nursing facility
- Mid-level
- Supervising experience
- Paid holidays
- Health insurance
Quick Apply
Executive Assistant (CEO)
YMCA of the East Bay —Berkeley, CA
- $85,000 - $110,000 a year
- Hybrid work
- Microsoft Outlook
- Inventory management
- Customer service
- Paid holidays
- Health insurance
7d
NOW HIRING: FULL-TIME & PART-TIME GYM STAFF
City Sports Clubs —Hayward, CA
- $3,500 - $8,000 a month
- Part-time
- Communication skills
- Entry level
- Under 1 year
- Health insurance
- Dental insurance
Quick Apply
2d
Senior Executive Assistant
Altos Labs —Redwood City, CA
- $159,400 - $204,400 a year
- Microsoft Excel
- Microsoft Outlook
- Office
Administrative Assistant II
Abbott Laboratories —Pleasanton, CA
- $27.35 - $54.75 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Tuition reimbursement
9d
Administrative Assistant
Pantheon Ventures Careers —San Francisco, CA
- $115,000 - $125,000 a year
- Microsoft Excel
- Microsoft Outlook
- 5 years
1d
Administrative Assistant (4722C), Berkeley Dining - #87682
University of California Berkeley —Berkeley, CA
- $30.58 - $38.36 an hour
- Part-time
- School experience
- Writing skills
- English
6d
ASSISTANT DIR, DINING SERVICES, NORTHEASTERN UNIVERSITY (CA)
Chartwells HE —Oakland, CA
- $65,000 - $90,000 a year
- Full-time
- Background check
- School experience
- Microsoft Outlook
- Commuter assistance
- Paid parental leave
Quick Apply
Executive Assistant Business Partner III
Uber —San Francisco, CA
- $53.85 - $66.35 an hour
- Full-time
- 6 years
- Office
- Bachelor's degree
- 401(k)
Assistant Director of Events and Operations (5155C), Haas Core Programs #87100
University of California Berkeley —Berkeley, CA
- $26.92 - $36.21 an hour
- Temporary
- Mid-level
- University
- Bachelor's degree
Assistant Director of Student Affairs (5156C) - School of Information
University of California Berkeley —Berkeley, CA
- $61,200 - $105,200 a year
- Full-time
- Computer science
- Mid-level
- University
Events Coordinator, School of Journalism (6291C) #87248
University of California Berkeley —Berkeley, CA
- $30.17 - $51.92 an hour
- Full-time
- University
- Bachelor's degree
- Communication skills
14d
Speech Language Pathologist
The Rehabilitation Center of Oakland —Oakland, CA
- $58 - $65 an hour
- Full-time
- CPR Certification
- Management
- Customer service
- Continuing education credits
- Paid holidays
Quick Apply
Certified Occupational Therapy Assistant
Bay Marina Post Acute —Oakland, CA
- $45 - $50 an hour
- Full-time
- CPR Certification
- Writing skills
- BLS Certification
- Continuing education credits
- Paid holidays
Quick Apply
Certified Occupational Therapy Assistant
Hayward Healthcare and Wellness Center —Hayward, CA
- $45 - $50 an hour
- Full-time
- Background check
- CPR Certification
- Writing skills
- Health insurance
Quick Apply
ABA Clinical Supervisor (Sr. Program Manager)
Autism Learning Partners —San Leandro, CA
- $31.00 - $37.50 an hour
- 8 hour shift
- Experience working with individuals with developmental disabilities
- Current TB test
- Clinic
- Continuing education credits
- Disability insurance
Quick Apply
10d

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Administrative Assistant

Wellspring Educational Services
Walnut Creek, CA

Quick Apply

Job Details

Full-time
$28.60 - $32.22 an hour
6 days ago

Benefits

403(b) matching
Health insurance
401(k)
Flexible spending account
401(k) matching
403(b)

Qualifications

Office supply management
Report preparation
Record keeping
Computer operation
Confidential information handling
Google Sheets
Google Docs
Google Drive
Phone communication
Computer literacy
Copy machines
Student record keeping
Google Forms
Client file management
Employee relationship building
English
Printer (troubleshooting support)
Microsoft Office
Printing
Transcription
Driver's License
Documentation tools
Attention to detail
Desktop applications
Parent communication in school administration
Typing
Gmail
Associate's degree
Time & attendance systems
Physical document handling

Full Job Description

Overview

Wellspring Educational Services Inc. is a small, non-profit, private, 'non-public school' in Walnut Creek, CA, serving 45 special students with unique profiles and special needs and 70+ dedicated adults supporting the educational program. We provide a full-day school educational program for students with special needs ages 5 to 22. We also offer related special services such as Speech and Language, Occupational Therapy, and Positive Behavioral Support. The relationship between educators and students is the key to student success. We have one adult to every-two-student ratio and individualize each student's program.

Additionally, we provide after-school and school break therapeutic and recreational groups along with a summer camp. We seek a dedicated, positive person who can join our administrative office team as an Administrative Assistant. As a skilled team player, we seek your expertise in office administrative support to make a difference in the lives of these children and families and provide support to our educators.

The Administrative Assistant will report directly to the Assistant Directors and will perform a variety of communication, record-keeping, and facilities management duties in support of school, business, and HR operations.

General Scope of Responsibilities

The Administrative Assistant is responsible for general administrative support for student operations, such as school communications and maintaining student records (e.g. attendance, enrollment files); general office operations such as staff communications, facility and office equipment monitoring, and supply purchases; and human resources in staff attendance, onboarding, and recordkeeping.

General Office Operations

Respond to email and telephone communication, provide assistance and forward communications to appropriate administrative staff.
Prepare email and text correspondence to families and staff regarding schoolwide events and reminders.
Maintain office calendars via Google Calendar.
Maintain inventories of office and classroom supplies to ensure supply availability.
Greet and assist visitors (parents, school district personnel, etc.) upon arrival and navigate them to appropriate administrative staff.
Retrieve and distribute incoming mail / packages.
Unlock / lock classrooms and exterior doors for daily opening and closing of school.
Monitor facility for any safety/repair needs and assist with maintaining facility cleanliness and safety.
Use standard office equipment such as computer, printer, copy machine, telephone.
Perform other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school

Student Operations

Assist in student enrollment and maintain up-to-date student records.
Receive and collate information regarding student attendance.
Prepare flyers, signs, and other materials for school events.
Assist in planning and coordinating school events and activities.
Prepare monthly parent newsletter using Mailchimp.
Assist in picking up and organizing meals for classroom delivery and maintaining required meal count documentation.

HR / Business Operations

Assist in recruiting, new hire onboarding, and general support for maintaining staff non-confidential records including training records.
Support staff with digital time clock entries and attendance recording.
Review hourly timecard records and follow up with staff and their supervisors for corrections.
Fulfill purchase requests from staff for classroom/program supplies, with approval from the administrative team.
Record transactions, process invoices and vendor payments in Quickbooks Online.
Research/draft blurbs for social media posts on Facebook, LinkedIn, etc.
Liaise with outside vendors and facility crew.

Qualification Requirements:

To perform this job successfully, an individual must be able to perform the duties described throughout this job description satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Knowledge of:

Correct English usage, spelling, grammar, punctuation and composition.
Modern office practices, procedures and equipment.
Record-keeping and report preparation techniques.
Telephone techniques and etiquette.
Oral and written communication skills.
Interpersonal skills using tact, patience and courtesy.

Ability to:

Perform a variety of clerical work and data entry with accuracy, high attention to detail, and organization, even in an interruption-heavy / busy school environment
Demonstrate professional judgement and discretion with confidential information
Be resourceful and proactive, demonstrating initiative, problem-solving, and independent task management with little to no instruction or supervision
Communicate clearly, respectfully, professionally, and effectively with diverse groups, including staff, parents, students, and other school contacts
Maintain organized digital and physical filing systems.
Understand and carry-out and written or verbal instructions.
Establish and maintain cooperative and effective working relationships with others.

Education / Experience:

Two-year certificate from college or technical school; or two years related experience and/or training; or equivalent combination of education and experience.
Bachelor’s degree preferred.

Computer Skills:

Proficiency in Google Workspace/Suite: Google Mail, Docs, Sheets, Forms, Calendar and Google Drive organization
Proficiency in Microsoft Word, Excel and PowerPoint
General knowledge of printing troubleshooting, changing printer cartridges, and ink level monitoring
Ability to learn new web and computer applications quickly
Ability to develop and maintain email distribution lists in Google Contacts, Mailchimp, etc.
Type and enter data at an acceptable rate of speed.
Take and transcribe dictation accurately.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk (including using stairs frequently); use hands to finger, handle or feel objects, tools, or controls; reach with hands and arms; talk and hear. The employee must be mobile.

The employee must occasionally lift and/or move up 20+ pounds. Specific vision abilities required by this job include close vision, depth perception, and the ability to adjust focus.

Work Environment:This employee will experience frequent interruptions. The noise level in the work environment is generally moderate to high.

Other Requirements

Applicants selected for employment will be required to submit DOJ/FBI fingerprint clearance, TB assessment record, and a Valid California Driver’s License.

Benefits:

Sick / personal necessity leave
403(b) with employer match contribution
Flexible Spending Account (FSA) with employer contribution
ICHRA health insurance premium reimbursement
Longevity bonus

Pay: $28.60 - $32.22 per hour

Benefits:

401(k)
401(k) matching
Flexible spending account
Health insurance

Education:

Associate (Preferred)

Experience:

General Office or Administrative Assistant: 2 years (Preferred)

Ability to Commute:

Walnut Creek, CA 94597 (Required)

Work Location: In person

Quick Apply

Refine Your Search

director's assistant jobs in san ramon ca

Administrative Assistant

Assistant Director, Strategic & Creative Communications (5372C) Intercollegiate Athletics #86717

Administrative Assistant

Executive Assistant to the Co-Directors of Athletics (7385U) #86532

Assistant Business Office Manager

Executive Assistant (CEO)

NOW HIRING: FULL-TIME & PART-TIME GYM STAFF

Senior Executive Assistant

Administrative Assistant II

Administrative Assistant

Administrative Assistant (4722C), Berkeley Dining - #87682

ASSISTANT DIR, DINING SERVICES, NORTHEASTERN UNIVERSITY (CA)

Executive Assistant Business Partner III

Assistant Director of Events and Operations (5155C), Haas Core Programs #87100

Assistant Director of Student Affairs (5156C) - School of Information

Events Coordinator, School of Journalism (6291C) #87248

Speech Language Pathologist

Certified Occupational Therapy Assistant

Certified Occupational Therapy Assistant

ABA Clinical Supervisor (Sr. Program Manager)

I want to receive the latest job alert for director's assistant in san ramon ca

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