Top 115 Office administrator Jobs in Santa Clarita Ca

Office Manager
New U Therapy Center & Family Services —Valencia, CA
- $70,304 a year
- Full-time
- Private practice
- HIPAA
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
13h
HR/Office Administrator
Nobu Los Angeles —Los Angeles, CA
- $28 - $30 an hour
- Full-time
- Restaurant management
- Mid-level
- Recruiting
- Health insurance
- Dental insurance
Quick Apply
4d
Sales Office Manager
Forest Lawn —Granada Hills, CA
- $75,000 - $91,000 a year
- Full-time
- Bilingual
- Microsoft Outlook
- Customer service
Office Coordinator
Tecnocasa Group —Santa Clarita, CA
- $22 - $32 an hour
- Email
- Spanish
- Word processing
- Computer literacy
- Health insurance
- 401(k)
Quick Apply
3d
Office Administrator
Bath Planet —Santa Clarita, CA
- $20 - $28 an hour
- Full-time
- Google Workspace
- Microsoft Outlook
- Mid-level
- Opportunities for advancement
Quick Apply
Office Administrator
UCLA —Los Angeles, CA
- $30.36 - $43.49 an hour
- Full-time
- Hybrid work
- Background check
- Microsoft Excel
- Microsoft Outlook
- Travel reimbursement
2d
Administrative Officer
UCLA Health —Los Angeles, CA
- $83,624.40 - $127,263.60 a year
- Mid-level
- Office
- 3 years
Office Manager / Executive Assistant
MVP Builders —Woodland Hills, CA
- Microsoft Outlook
- Research
- Mid-level
Hotel Front Office Manager
Homewood Suites Santa Clarita- Valencia —Santa Clarita, CA
- $70,304 a year
- Full-time
- Word processing
- Mid-level
- Windows
- Paid time off
Quick Apply
OFFICE COORDINATOR
Express MSO LLC —Northridge, CA
- Full-time
- Mid-level
- Office
Quick Apply
Operations Coordinator (TUC-COD) (Internal)
California State University —Northridge, CA
- Online Application
- Mid-level
- Office
- University
- AD&D insurance
- Health insurance
Office Coordinator
The Hollywood Roosevelt Hotel —Los Angeles, CA
- $32.00 - $33.15 an hour
- Full-time
- Hotel
- Entry level
Quick Apply
9d
Office Management Specialist
Shimmick —Glendale, CA
- $32 - $36 an hour
- Full-time
- Construction site
- Mid-level
- Office
- Health savings account
- Paid holidays
9d
Assistant Office Administrator
Psyche Registry Services Llc —Woodland Hills, CA
- $21 an hour
- Full-time
- Google Workspace
- HIPAA
- Office
- Paid holidays
- Paid time off
Quick Apply
Front Office Administrator
MAURY ABRAMS LLC —Calabasas, CA
- $25 - $28 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- On-the-job training
Quick Apply
Receptionist and Office Administrator
WHY Brands, Inc. —Van Nuys, CA
- $20 - $23 an hour
- Temporary
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
Quick Apply
10d
Office Administrator
RSM - Russian School of Mathematics —Encino, CA
- $22 - $30 an hour
- Part-time
- Microsoft Word
- 1 year
- Associate's degree
- Health insurance
- Dental insurance
Quick Apply
Office Administrator - Medical Billing Company
Certified Healthcare Billing —Sunland, CA
- $21 - $30 an hour
- Full-time
- HIPAA
- Office
- Administrative experience
- Health insurance
- 401(k)
Quick Apply
1d
Office Manager / Receptionist
Home Improvement company —Tarzana, CA
- $19 - $25 an hour
- Full-time
- Spanish
- Mid-level
- Office
Quick Apply
Dental Office Manager/Treatment Coordinator
Southland Dental Care —Sherman Oaks, CA
- $30 - $40 an hour
- Full-time
- Spanish
- Dental office
- Customer service
- Continuing education credits
- Dental insurance
Quick Apply

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Office Manager

New U Therapy Center & Family Services -
Valencia, CA

Quick Apply

Job Details

Full-time
$70,304 a year
13 hours ago

Benefits

Paid holidays
401(k) 3% Match
Health insurance
Dental insurance
Vision insurance
401(k) matching
Opportunities for advancement
Life insurance

Qualifications

Teamwork
Medical insurance coverage verification
HIPAA
Team scheduling
Mail distribution
Attention to detail
Mail processing
Clinical staff scheduling
Technical Proficiency

Full Job Description

Join Our Growing Team at New U Therapy Center & Family Services!

New U Therapy Center & Family Services is a well-established multidisciplinary mental health practice located in Valencia. We are passionate about providing high-quality care to our local community and are seeking dedicated and motivated Associate Psychotherapists to join our growing team

We are seeking a highly organized, detail-oriented, and service-driven Office Manager to join our Torrance office. We are passionate about providing high-quality care to our community, and this role is essential in ensuring smooth daily operations, strong communication, and an exceptional patient and staff experience.

Why Join Us?

A Well-Established Local Practice: Be part of a respected mental health organization with a strong reputation for quality care and community impact.
Supportive & Collaborative Environment: Work closely with clinicians, staff, and leadership in a team-oriented setting that values communication and support.
Meaningful Impact: Play a key role in supporting clinicians and enhancing the patient experience through efficient, organized office operations.
Stability & Growth: Be part of a growing organization offering long-term stability and opportunities for professional development and career advancement.

What You’ll Do:

Scheduling and Appointment Coordination

Manage scheduling for new and follow-up appointments, maintain accurate clinician calendars, and promptly adjust schedules for cancellations, rescheduling, or new patient needs.

Patient and Insurance Management

Verify and maintain accurate patient insurance information, confirm eligibility and authorizations, and clearly communicate financial responsibilities to patients or guarantors.

Documentation and Compliance

Review patient intake forms for completeness and compliance, maintain accurate records in the EHR system, and coordinate patient record requests in accordance with regulations.

Patient Communication and Customer Service

Serve as a primary point of contact for patients, responding to inquiries via phone, email, and in person, addressing concerns professionally, and ensuring a welcoming front-desk experience.

Record Keeping and Financial Support

Collaborate with billing to apply and reconcile daily copay charges and support accurate financial documentation.

Email and Mail Traffic Management

Process administrative emails, mail, and patient record requests promptly, ensuring accurate same-day routing to appropriate departments or providers.

Office Maintenance and Upkeep

Maintain a clean, organized, and welcoming office environment; coordinate maintenance, repairs, and office supplies; and ensure safety and cleanliness standards are met.

Building and Equipment Management

Monitor office equipment and security, manage inventory and ordering of supplies, and track expiration dates to ensure uninterrupted operations.

Inventory Management and Ordering

Maintain inventory of office supplies, reorder as necessary, and track expiration dates to ensure compliance.

Coordinate Office Scheduling

Manage room schedules for clinicians and staff to ensure safe and organized treatment spaces.

Office Budgeting and Financial Oversight

Work with the financial department to track expenses, inventory, and overall office budget.

Staff and Team Coordination (Non-Supervisory)

Act as a liaison between clinicians, staff, and patients, support communication of policies and updates, and assist with team-building activities and office events in collaboration with HR and Marketing.

Compliance and Documentation Management

Ensure compliance with HIPAA and other healthcare regulations in relation to office operations and documentation.

Promote Positive Employee Morale:

Organize team-building activities and foster a positive, cohesive office culture in collaboration with HR and Marketing including office lunches.
Collaborate with Marketing to plan and execute office and promotional events that highlight the organization’s culture, brand, and services.

Performs Varied Administrative and Front Desk Duties for a Medical Office:

Provide front desk and administrative support by managing patient check-ins, preparing paperwork, and assisting with non-clinical tasks, while coordinating with Billing and Administration to support in-person procedures, payment collection, and the proper handling and distribution of mail and documents.

What You’ll Need:

Must have experience in healthcare office management
Must have experience in scheduling
Must have experience in eligibility checking and verifying insurances
Must be tech savvy, with experience learning and using new technologies, software, and systems, and the ability to troubleshoot basic technical issues and adapt to new tools and platforms

What We Offer:

100% Health Insurance and 75% Dental and Vision Insurance for employee coverage only
Company Life Insurance Coverage
401K with up to 3% matching to help secure your financial future.
Paid two weeks vacation and 40 hours sick time to promote work-life balance.
Six paid holidays per year
A collaborative, team-oriented work culture that fosters professional growth.
Fully equipped, comfortable office space in Westlake Village.
Access to an electronic health record platform for seamless documentation.
Annual team-building and corporate in-person events
Monthly culture-building activities such as company lunches
Competitive Compensation

Rates: $70,304 annually

Work Location: Valencia, CA: 25000 Avenue Stanford, Suite 167 Valencia, CA 91355; In-Person

Expected hours: Exempt Position, Regular office hours 9-6 M-F

Core Values:

If you’re passionate about making a difference and eager to grow in a supportive and dynamic environment, we’d love to hear from you!

Apply now with your resume

New U Therapy Center & Family Services is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Type: Full-time

Pay: $70,304.00 per year

Application Question(s):

Have you worked in the mental health field? (Yes or No, must be answered)
Do you have experience with eligibility checking and verifying patient insurance? (Must be answered)
Have you performed insurance verification in a mental healthcare environment? (Must be answered)
How would you rate your skill in using new software, tools, or systems (Must be answered)
Are you willing to work full-time in this position (Must be answered)

Experience:

Mental Health: 1 year (Required)
handling scheduling in a mental healthcare environment: 1 year (Required)

Ability to Commute:

Valencia, CA (Required)

Work Location: In person

Quick Apply

Refine Your Search

office administrator jobs in santa clarita ca

Office Manager

HR/Office Administrator

Sales Office Manager

Office Coordinator

Office Administrator

Office Administrator

Administrative Officer

Office Manager / Executive Assistant

Hotel Front Office Manager

OFFICE COORDINATOR

Operations Coordinator (TUC-COD) (Internal)

Office Coordinator

Office Management Specialist

Assistant Office Administrator

Front Office Administrator

Receptionist and Office Administrator

Office Administrator

Office Administrator - Medical Billing Company

Office Manager / Receptionist

Dental Office Manager/Treatment Coordinator

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