Top 29 Administrator Jobs in Santa Maria, Ca

Administrative Assistant II - Academic Affairs
Allan Hancock College —Santa Maria, CA
- $4,237 - $5,408 a month
- Part-time
- English
- Mid-level
- Office
3d
Office Administrator With Accounting Experience - Construction Company
Vellum Design Build —San Luis Obispo, CA
- $28 - $35 an hour
- Full-time
- OSHA
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
Administrative Aide I
City of Santa Maria, CA —Santa Maria, CA
- $21.07 - $23.23 an hour
- Call employer
- 18 years or older
- Research
- Office
3d
Office Administrative Assistant
Juarez Adam & Farley, LLP —Santa Maria, CA
- From $17 an hour
- Part-time
- Bilingual
- Background check
- Microsoft Outlook
- Flexible schedule
Quick Apply
7d
Business Office Director
The Oaks at Nipomo —Nipomo, CA
- $34 - $36 an hour
- Full-time
- Current TB test
- Office
- Supervising experience
- Paid holidays
- Tuition reimbursement
Quick Apply
4d
Part-Time Accounts Payable Administrator
MX Construction, Inc. —Nipomo, CA
- $24 - $30 an hour
- Part-time
- Mid-level
- Office
- Analysis skills
Quick Apply
4h
Seasoned Part-Time Construction Bookkeeper/Office Admin
Greg Nester Construction & Development —Arroyo Grande, CA
- $30 - $38 an hour
- Part-time
- Microsoft Excel
- Mid-level
- Office
- Flexible schedule
Quick Apply
Lead Concierge
The Oaks at Nipomo —Nipomo, CA
- $19 - $22 an hour
- Full-time
- Current TB test
- Pass drug screening
- Administrative experience
- Paid holidays
- Tuition reimbursement
Quick Apply
ADMINISTRATIVE COORDINATOR - CHILDCARE
Channel Islands YMCA —San Luis Obispo, CA
- $19.88 - $20.88 an hour
- Part-time
- 18 years or older
- Mid-level
- Office
- Paid holidays
- Disability insurance
Quick Apply
Interior Design Admin Assistant
Chic Interiors —Santa Maria, CA
- $18 - $24 a year
- Full-time
- Microsoft Excel
- Sales
- Cash register
Quick Apply
Administrative Assistant (Mission)
Goodwill Workforce Services —Lompoc, CA
- $18 - $21 an hour
- Full-time
- Background check
- Clean driving record
- Office
Sales Coordinator
Vespera Resort on Pismo Beach —Pismo Beach, CA
- $24 - $26 an hour
- Weekends as needed
- Inventory management
- Computer literacy
- Basic math
- Health insurance
- Dental insurance
Quick Apply
Senior Project Administrator
SESLOC Credit Union —San Luis Obispo, CA
- $39.64 - $46.63 an hour
- Full-time
- 7 years
- Computer Science
- Bachelor's degree
- AD&D insurance
- Disability insurance
Administrative Assistant - Entry Level
Elevation Concepts —San Luis Obispo, CA
- $17 - $22 an hour
- Full-time
- Google Workspace
- Microsoft Excel
- Microsoft Outlook
- Paid training
- 401(k)
Quick Apply
3d
Preschool Administrator
Dandy Lion Montessori School —Grover Beach, CA
- $24 an hour
- Full-time
- CPR Certification
- Mid-level
- Preschool
Quick Apply
11d
CCPA - Administrative Assistant (CA)
A T Still University of Health Sciences —San Luis Obispo, CA
- Mid-level
- 3 years
- High school diploma or GED
- Health insurance
- Dental insurance
Administrative Manager - Swim School
5 Cities Swim School —Arroyo Grande, CA
- $54,080 - $66,560 a year
- Full-time
- Background check
- Inventory management
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
6d
Personal & Events Assistant
Native Trails Inc —San Luis Obispo, CA
- From $19 an hour
- Part-time
- Microsoft Outlook
- Customer service
- Research
- Health insurance
- Dental insurance
Quick Apply
14d
Administrative Assistant | Commercial Lines & Surety
Morris & Garritano Insurance —San Luis Obispo, CA
- $23.50 - $28.00 an hour
- Full-time
- Analysis skills
- 1 year
- Communication skills
- Health savings account
- Paid holidays
1d
Bilingual Administrative Assistant (403)
Kings View Corporation —San Luis Obispo, CA
- $22.50 an hour
- Online Application
- Bilingual
- Administrative experience
- High school diploma or GED
- Paid holidays
- Disability insurance

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Administrative Assistant II - Academic Affairs

Allan Hancock College -
Santa Maria, CA

Apply Now

Job Details

Part-time | Full-time
$4,237 - $5,408 a month
3 days ago

Qualifications

Computer operation
Phone communication
English
Accounting
Clerical experience
Productivity software
Document management
File organization
Office phone management
Office record organization

Full Job Description

Position Summary

DEFINITION

Under general supervision of the appropriate dean, academic affairs, performs a variety of responsible and comprehensive administrative and clerical work in support of departmental functions. Values and promotes the mission and vision of the college.

CLASS CHARACTERISTICS

An incumbent, under limited supervision, in this position is responsible for administrative and clerical functions and assignments of an instructional department or program or service area and will function as an operations office liaison. Incumbents are expected to perform a variety of duties and responsibilities which are of a sensitive and confidential nature; and performs other related responsibilities as may be assigned. Incumbents are required to make independent decisions concerning appropriate office procedures and may also give guidance to other clerical staff including student workers. Incumbents have a high frequency of responsible contact with students, staff, and/or the public requiring tact and good communication skills.

Essential Functions and Qualifications

Serves as an informational resource and may serve as first point of contact for students, staff, faculty, and the public; explains policies and procedures.

Organizes and collects data, creates and drafts a variety of written documents and reports; records and transcribes meeting minutes; maintains organizational files, records, website, mailing lists, groups and emails.

Serves as a liaison with internal departments, industry and business partners, and external agencies; makes appointments, schedules and coordinates meetings and conferences, campus and community events.

Advises and supports department budget, requisitions for supplies, maintains purchasing and budget records, and provides budget reports as requested.

Assists department chair with administrative detail; maintains department chair’s calendar.

Assists instructors in organizing a proctor for makeup tests.

Assist with department’s inventory of instructional supplies and textbook requisition process.

Assists with the scheduling of classes, schedule changes, load calculations, and monitors enrollment.

Assists with faculty and equipment prioritization processes.

Assists faculty in the preparation and review of course materials (course syllabus, quizzes, print requisitions, etc.).

Assists the departmental evaluation process of part-time faculty.

Assists with the department’s annual planning.

Ensures proper departmental onboarding of new faculty.

Collects part-time faculty availability forms; create, distribute and collect offer letters.

Assists with the hiring, scheduling, oversight, and evaluation of student workers.

Collects individual faculty schedules including office hours and leave requests.

Performs other related duties as assigned.

Knowledge of:

Office management techniques and organizational skills;
Written business communications;
Microsoft Office and other software and hardware applications;
Records management;
Purchasing systems or practices and basic accounting principles;
Correct English usage, spelling, grammar, and punctuation;
Modern office methods, procedures, and equipment.
Receptionist and telephone techniques.

Demonstrated ability to:

Understand and carry out oral and written directions;
Work independently, organize workload and establish priorities;
Learn, understand, interpret, and apply state and federal laws, college regulations, policies, guidelines, and procedures;
Perform clerical work of above average difficulty;
Establish and maintain office records and files;
Compose correspondence independently;
Keep current with policies and procedures and apply language as necessary.

Working Conditions:

Duties are primarily performed in an office environment, at a desk or at a computer.
The incumbent will experience interruptions while performing normal duties during the regular workday.
The incumbent will have contact by telephone, email, and in person with students, faculty, management, staff, the general public, and industry and business partners.

Physical Demands:

Typically may sit for extended periods of time.
Regularly lifts, carries and/or moves objects weighing up to 10 pounds.
Operates a computer and types on a keyboard.
Communicates over the telephone, by email, and in person.

Special Qualification:

A sensitivity to and understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of staff and students and to staff and students with disabilities.

Minimum Qualifications

Education and Experience:

An associate degree in a related subject matter with two years of administrative support and clerical experience; OR an equivalent combination of education, training, and responsible administrative support experience.

Additional Information

The desired start date is September 2026. This is a full-time, 37-hour, classified, 10-month position.

Work Schedule: Monday - Thursday, 8:00 a.m. - 4:30 p.m., and Friday, 8:00 a.m. - 4:00 p.m.

To be considered for this position, the candidate must submit the following application materials through our website by Tuesday, August 11, 2026 by 11:59 PST:

Cover letter;
A current and complete resume/CV of education and professional experience;

Incomplete applications will not be reviewed by the hiring committee.

Allan Hancock College provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Allan Hancock College will not sponsor any visa applications.

Apply Now

Refine Your Search

administrator jobs in santa maria, ca

Administrative Assistant II - Academic Affairs

Office Administrator With Accounting Experience - Construction Company

Administrative Aide I

Office Administrative Assistant

Business Office Director

Part-Time Accounts Payable Administrator

Seasoned Part-Time Construction Bookkeeper/Office Admin

Lead Concierge

ADMINISTRATIVE COORDINATOR - CHILDCARE

Interior Design Admin Assistant

Administrative Assistant (Mission)

Sales Coordinator

Senior Project Administrator

Administrative Assistant - Entry Level

Preschool Administrator

CCPA - Administrative Assistant (CA)

Administrative Manager - Swim School

Personal & Events Assistant

Administrative Assistant | Commercial Lines & Surety

Bilingual Administrative Assistant (403)

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