Top 16 Office administrator Jobs in Santa Rosa Ca

Office Manager
Sync Systems, Inc. —Santa Rosa, CA
- $33 - $36 an hour
- Email
- Customer service
- Mid-level
- Office
- Relocation assistance
- Health insurance
Quick Apply
Office Administrator / Operations Coordinator
Intersafe Traffic Services, Inc —Santa Rosa, CA
- $25 - $30 an hour
- Part-time
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
Administrator, Office
Simon Property Group —Santa Rosa, CA
- Full-time
- Mid-level
- Office
- Administrative experience
Office Manager / Bookkeeper
Steves Hardware —Saint Helena, CA
- $24.94 - $29.50 an hour
- Part-time
- Mid-level
- Office
- QuickBooks
- 401(k)
- 401(k) matching
Quick Apply
Office Manager
Confidential —Sonoma, CA
- $35 - $40 an hour
- Full-time
- Dental office
- HIPAA
- Mid-level
Quick Apply
9d
Office Administrator
Caliber —Petaluma, CA
- $22 an hour
- Full-time
- Mid-level
- Driver's License
- US work authorization
- Paid holidays
- Health insurance
Administrative Assistant II (DCGC)
River Rock Casino —Santa Rosa, CA
- $25 an hour
- Full-time
- Background check
- Microsoft Outlook
- Pass drug screening
Front Office Manager
Sheraton Sonoma County - Petaluma —Petaluma, CA
- $71,000 a year
- Full-time
- Background check
- Writing skills
- Mid-level
- Free parking
- Health insurance
Quick Apply
14d
Front Office Manager
Montage International —Healdsburg, CA
- $85,000 - $90,000 a year
- Weekends as needed
- Microsoft Outlook
- Ability to walk for extended periods
- 3 years
Office Manager
St. Helena United Methodist Church —Saint Helena, CA
- $25.78 - $31.05 an hour
- Part-time
- Word processing
- Office
- In-person
- Flexible schedule
Quick Apply
Administrative Aide
Arete Associates —Healdsburg, CA
- $17 - $19 an hour
- Part-time
- Pass drug screening
- Office
- Administrative experience
Quick Apply
Office Manager / Client Concierge - Luxury Showroom
La Grange Window Coverings —Windsor, CA
- From $47,840 a year
- Part-time
- Inventory management
- Mid-level
- Office
- Health insurance
- 401(k)
Quick Apply
1d
Front Office Manager
MacArthur Place —Sonoma, CA
- $78,000 - $92,000 a year
- Weekends as needed
- 5 years
- Cash register
- Supervising experience
Quick Apply

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9d
Front Desk Agent
Geyserville Inn —Geyserville, CA
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Office Manager

Sync Systems, Inc.
Santa Rosa, CA

Quick Apply

Job Details

Full-time
$33 - $36 an hour

Benefits

Relocation assistance
Health insurance
Dental insurance
401(k)
Paid time off
401(k) matching
Employee discount
Professional development assistance
Retirement plan

Qualifications

Vendor relationship building
Customer service
Event planning
Construction management software
Microsoft Office
Organizational management
Supervising experience
QuickBooks
Organizational skills
Office management
Communication skills

Full Job Description

Position: Office Manager

Location: Santa Rosa, CA

About Us:

Sync Systems is a prestigious Custom Integrations Design-Build firm, specializing in high-end residential and commercial projects. Known for our white-glove service and innovative, outside-the-box thinking, our team's creativity and dedication to excellence are the cornerstones of our success. As we continue to grow, we are looking for an experienced Office Manager to oversee our office operations and contribute to our mission of delivering unparalleled design solutions to our esteemed clientele.

Job Summary:

The Office Manager plays a vital role in ensuring the seamless operation of our office, supporting the management of our construction projects with a keen eye for detail and a proactive approach. This position is pivotal in maintaining our reputation for excellence, managing a range of responsibilities from administrative duties to financial management, and ensuring our projects are executed flawlessly.

Key Responsibilities

Administrative Duties:

Manage document handling, organizing, and filing, including contracts, preliminary notices, and project documentation.

Serve as a liaison of contact among vendors, team members, clients, and external partners.

Ensure the office environment is organized, safe, and productive, managing supplies, equipment, and facilities effectively.

Financial Management:

Oversee invoicing, billing, and payment processing to ensure timely financial transactions.

Assist with budgeting and track expenses to maintain financial health of projects.

Human Resources:

Assist with onboarding for new hires, providing them with the tools and knowledge to succeed.

Manage staff, including scheduling, fostering a supportive and efficient work environment.

Project Support:

Coordinate parts ordering and tracking for projects, ensuring materials are ordered and delivered on time.

Transfer of approved project estimates to QuickBooks and generate invoices, working closely with project managers and finance teams.

Maintain progress reports for senior management and clients, highlighting project achievements and financial status.

Coordination and Planning:

Organize meetings, prepare agendas, take minutes, and ensure follow-up on action items.

Liaise with vendors, suppliers, and contractors, managing relationships to support project success.

Compliance and Safety:

Ensure compliance with laws, regulations, and safety standards, preparing safety topics for the team.

Qualifications:

Proven experience in an Office Manager role, ideally within the construction or design-build industry.

Deep understanding of construction processes, materials, and the regulatory environment.

Exceptional organizational skills with the ability to manage multiple tasks and prioritize effectively.

Strong communication skills, both written and verbal, essential for internal and external coordination.

Technical proficiency with office and construction management software, including MS Office.

A commitment to excellence, innovation, and team success.

Why Join Us:

At Sync Systems, you'll be part of a dynamic team that's reshaping the high-end residential AV and Smart Home industry. We offer a collaborative work environment, opportunities for professional growth, and the chance to contribute to exciting projects that make a real difference. If you're passionate about excellence and ready to take on a challenging yet rewarding role, we'd love to hear from you.

To Apply:

Please send your resume and a cover letter detailing your suitability for this role and your interest in our company to [email protected] Include "Office Manager Application" in the subject line.

We look forward to welcoming a new member to our team who shares our dedication to excellence and innovation.

Job Type: Full-time

Pay: $33.00 - $36.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Employee discount
Health insurance
Paid time off
Professional development assistance
Relocation assistance
Retirement plan

Ability to Relocate:

Santa Rosa, CA 95403: Relocate before starting work (Required)

Work Location: In person

Quick Apply

Refine Your Search

office administrator jobs in santa rosa ca

Office Manager

Office Administrator / Operations Coordinator

Administrator, Office

Office Manager / Bookkeeper

Office Manager

Office Administrator

Administrative Assistant II (DCGC)

Front Office Manager

Front Office Manager

Office Manager

Administrative Aide

Office Manager / Client Concierge - Luxury Showroom

Front Office Manager

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