Top 58 Administrative coordinator Jobs in Shaker Heights, Oh

Operations & Administrative Coordinator
Beachwood Transportation —Warrensville Heights, OH
- $18 - $22 an hour
- Part-time
- Microsoft Outlook
- Office
- Administrative experience
- Paid training
Quick Apply
Office Administrative Coordinator
HEAL Palestine —Kent, OH
- Full-time
- Background check
- Merchandising
- Mid-level
Quick Apply
Administrative & Data Entry Coordinator
Confidential —Mantua, OH
- $18 - $20 an hour
- Full-time
- Background check
- Customer service
- Computer literacy
- Health insurance
- Dental insurance
Quick Apply
Talent Administration Coordinator
Lubrizol —Wickliffe, OH
- Research
- High school diploma or GED
- Bachelor's degree
- Health savings account
- Paid holidays
Administrative Coordinator
Cleveland State University —Cleveland, OH
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Research
Coordinator
AllianceBernstein —Cleveland, OH
- $60,000 - $65,000 a year
- Overtime
- Microsoft Excel
- Writing skills
- Office
- Wellness program
- Paid holidays
Office Coordinator
Akron Children's Hospital —Cleveland, OH
- Full-time
- Microsoft Outlook
- No experience needed
- Research
Workplace Experience Coordinator - Cleveland
CBRE —Cleveland, OH
- $21.63 - $24.04 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
4d
Program Administrative Coordinator
YOUTH OPPORTUNITIES UNLIMITED —Cleveland, OH
- $21.50 - $25.00 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- AD&D insurance
- Paid holidays
Quick Apply
5h
Office Coordinator (Full-time)
Stella Luna Counseling and Wellness Center —Middleburg Heights, OH
- $25 an hour
- Email
- Private practice
- Google Workspace
- Mid-level
- Employee discount
Quick Apply
8d
Front Desk Coordinator
Precision Orthodontics —Lyndhurst, OH
- Full-time
- Dental office
- High school diploma or GED
- Quality control
- 401(k)
- Paid time off
13d
Administrative Coordinator
Northern Ohio Recovery Association —Cleveland, OH
- $38,000 - $50,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Dental insurance
Quick Apply
Coordinator Academic/Administrative- Orthopedics Admin
METROHEALTH MEDICAL CENTER —Cleveland, OH
- Full-time
- Microsoft Excel
- Hospital
- Customer service
Client Services & Reception Coordinator
Creekside Financial Advisors —Pepper Pike, OH
- $21.50 - $22.00 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- 401(k)
- Paid time off
Quick Apply
1d
Salon Coordinator
Life Time —Beachwood, OH
- Full-time
- Microsoft Outlook
- High school diploma or GED
- Ability to lift 50 pounds
6d
Event Day Site Coordinator, Progressive Field
Delaware North —Cleveland, OH
- $15 - $16 an hour
- Weekends as needed
- No high school diploma
- Entry level
- Paid parental leave
- Paid holidays
Unit Secretary/Transportation Coordinator
Suburban Healthcare and Rehabilitation —Warrensville Heights, OH
- $16 - $18 an hour
- Full-time
- Skilled nursing facility
- HIPAA
- Administrative experience
- Health insurance
- Paid time off
Quick Apply
1d
Home Care Office Coordinator
Arcadia Home Care and Staffing – an Addus family company —Akron, OH
- Full-time
- Medical office experience
- HIPAA
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
7d
Wellness Coordinator (Receptionist)- OH
PPTC LLC —University Heights, OH
- $16 - $20 an hour
- Part-time
- High school diploma or GED
- Clinic
- Ability to lift 50 pounds
Quick Apply
Patient Service/Front Desk Coordinator
MyEyeDr. —Beachwood, OH
- Part-time
- Administrative experience
- Computer skills
- Communication skills

I want to receive the latest job alert for administrative coordinator in shaker heights, oh

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

administrative coordinator jobs near shaker heights, oh

Administrative Assistant jobs in Cleveland, OH

Academic Coordinator jobs in Cleveland, OH

Experience Manager jobs in Cleveland, OH

Administrative Coordinator jobs in Cleveland, OH

Event Coordinator jobs in Cleveland, OH

Office Coordinator jobs in Cleveland, OH

Office Coordinator jobs in Akron, OH

Data Entry Clerk jobs in Tennessee

Data Entry Clerk jobs in Minnesota

Data Entry Clerk jobs in Cambridge, MA

Entry Level Clerk No Experience jobs in Houston, TX

Mailroom Clerk jobs in Austin, TX

Records Clerk jobs in San Bernardino, CA

Data Entry Clerk jobs in Chino, CA

Office Clerk jobs in Riverside, CA

Front Desk Coordinator jobs in Lincoln, NE

Entry Level Front Desk jobs in Boston, MA

Front Desk Coordinator jobs in San Francisco, CA

Clinical Research Coordinator jobs in Little Rock, AR

Front Desk Coordinator jobs in Pottsville, PA

Operations & Administrative Coordinator

Beachwood Transportation -
Warrensville Heights, OH

Quick Apply

Job Details

Part-time | Full-time | Contract
$18 - $22 an hour

Benefits

Paid training

Qualifications

Customer follow-ups
Confidential information handling
Road transportation operations
Microsoft Outlook
Expiration dates monitoring
Operations management
Phone communication
Spreadsheets
Scanning
Accurate transaction records management
Administrative experience
Employee data management
Transportation management systems
Freight shipment tracking
Compliance support tasks
Multi-line phone systems
Dispatch record maintenance
Office management
Appointment scheduling
Phone call management
Data accuracy checks
Physical document handling
Employee record maintenance
Entry level
File organization
Payroll record maintenance
Under 1 year
Time management

Full Job Description

Job Overview
Beachwood Transportation LLC is seeking a dependable, highly organized Operations & Administrative Coordinator to support the company’s daily administrative, dispatch, payroll-preparation, compliance, and recordkeeping functions.

This position is ideal for someone who pays close attention to detail, follows through without constant reminders, and can manage several responsibilities at once. The successful candidate will help keep employee records current, monitor driver credentials and daily transportation operations, organize company paperwork, validate trip information, and follow up on outstanding business matters. As the employee becomes proficient, they will be trained to assist with transportation billing..

Primary Responsibilities

· Maintain and update employee and driver worksheets.
· Track driver credentials, certifications, licenses, physicals, CPR/First Aid, PASS training, and expiration dates.
· Notify management before credentials expire and follow up with drivers regarding missing documents.
· Organize, scan, and file paid bills, invoices, receipts, and company records.
· Keep the owner’s desk and work areas clear of paperwork requiring filing or follow-up.
· Prepare driver tips, bonuses, balances, and other payroll adjustments for management review.
· Monitor the dispatch board throughout the day.
· Verify that drivers are on time and contact drivers regarding late or uncovered trips.
· Alert management to transportation delays, scheduling problems, or service concerns.
· Review and validate quotes and trips entered into CTS.
· Confirm that rates, mileage, addresses, appointment times, service levels, account codes, and trip details are entered correctly.
· Follow up with applicants, employees, vendors, facilities, customers, and business contacts as directed.
· Maintain organized electronic and paper files.
· Assist with reports, spreadsheets, correspondence, and general office duties.
· Learn Beachwood Transportation’s billing process and gradually assume billing responsibilities.
· Protect confidential employee, client, payroll, and company information.
· Perform other administrative and operational duties as assigned.

Qualifications

· Strong organizational and time-management skills.
· Excellent attention to detail and accuracy.
· Dependable attendance and punctuality.
· Professional telephone and email communication.
· Comfortable working with spreadsheets, email, online portals, and office software.
· Ability to learn transportation scheduling and billing systems.
· Ability to handle confidential information responsibly.
· Ability to follow written procedures and complete assignments without constant supervision.
· Comfortable contacting drivers and addressing lateness or missing information.
· Able to manage multiple deadlines and changing priorities.
Familiarity with multi-line phone systems, calendar management tools, and office management best practices

Preferred Experience

· Administrative support, dispatch, transportation, healthcare, payroll preparation, billing, credentialing, or compliance experience.
· Experience using Microsoft Excel, Word, Outlook, or transportation-management software.
· Experience maintaining employee records or tracking certification deadlines.
Transportation billing experience is helpful but not required; training will be provided to the right candidate

Compensation and Advancement Path

The position begins at $18.00 per hour as a training rate. Pay increases are performance-based and are not automatic. Advancement depends on accuracy, reliability, attendance, the ability to work independently, and successful completion of each responsibility level.

$18/hour

Training and introductory period

Learning company procedures, recordkeeping, credential tracking, filing, dispatch monitoring, and CTS validation.

Up to $20/hour

After successful introductory review

Independently managing core administrative duties, credential deadlines, payroll preparation, follow-ups, dispatch monitoring, and trip validation with minimal correction.

Up to $22/hour

Billing-trained coordinator

Accurately handling assigned billing duties, resolving routine discrepancies, maintaining organized records, and consistently meeting deadlines.

Up to $23/hour

Advanced or lead-level responsibility

Demonstrating sustained accuracy, initiative, independent problem-solving, and the ability to manage higher-level operational or billing responsibilities.

Note: Timing for advancement will vary based on performance, business needs, and the employee’s ability to consistently perform the duties assigned at each level.

Ideal Candidate

· Notices problems before they become emergencies.

· Keeps accurate records and follows up until tasks are completed.

· Is comfortable holding drivers and staff accountable.

· Can work independently while keeping management informed.

· Understands that accuracy is critical in transportation operations, payroll preparation, and billing.

Able to follow directions.

How to Apply

Please submit your resume and a brief statement explaining why you would be a good fit for this position. You can also apply on our website at: beachwoodtransportation.com you will find the short application under the careers tab. Must include previous work experience and time on those jobs. Looking to start someone immediately.

Pay: $18.00 - $22.00 per hour

Work Location: In person

Quick Apply

Refine Your Search

administrative coordinator jobs in shaker heights, oh

Operations & Administrative Coordinator

Office Administrative Coordinator

Administrative & Data Entry Coordinator

Talent Administration Coordinator

Administrative Coordinator

Coordinator

Office Coordinator

Workplace Experience Coordinator - Cleveland

Program Administrative Coordinator

Office Coordinator (Full-time)

Front Desk Coordinator

Administrative Coordinator

Coordinator Academic/Administrative- Orthopedics Admin

Client Services & Reception Coordinator

Salon Coordinator

Event Day Site Coordinator, Progressive Field

Unit Secretary/Transportation Coordinator

Home Care Office Coordinator

Wellness Coordinator (Receptionist)- OH

Patient Service/Front Desk Coordinator

I want to receive the latest job alert for administrative coordinator in shaker heights, oh

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected