Top 178 Office assistant Jobs in Shirley, Ny

Office Administrator/Project Coordinator
Unique Building Solutions —Quogue, NY
- $59,999 - $60,000 a year
- 8 hour shift
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
8d
Executive Assistant
ClaimFox, Inc. —Ronkonkoma, NY
- $30 - $40 an hour
- Full-time
- Hybrid work
- Background check
- 5 years
- Office
Quick Apply
Bookkeeper / Receptionist
Royal Pavement Solutions LLC —Islip, NY
- $45,000 - $55,000 a year
- Full-time
- Office
- Finance
- Administrative experience
- Paid holidays
- Paid time off
12d
Administrative Assistant
Brookhaven National Laboratory —Upton, NY
- $78,883 - $89,167 a year
- Full-time
- Microsoft Outlook
- 8 years
- Military encouraged
1d
Secretary I - Intake Scheduler, FGP - Outpatient Ortho - Patchogue
NYU Langone Health —East Patchogue, NY
- $56,876.40 a year
- Word processing
- Computer literacy
- Writing skills
- Wellness program
Veterinary Assistant/Receptionist
Patchogue Animal Hospital —Patchogue, NY
- $17 - $25 an hour
- Part-time
- In-person
- Communication skills
- Entry level
- Paid time off
- Employee discount
Quick Apply
7d
Secretary - NYU Langone Radiology - Patchogue
NYU Langone Health —Patchogue, NY
- $33,212.56 - $56,876.40 a year
- Word processing
- Computer literacy
- Writing skills
- Wellness program
Office Assistant P/T
Seafield Center, Inc —Patchogue, NY
- $20 - $22 an hour
- Part-time
- Office
- Typing
- Outpatient
Quick Apply
Office Assistant (12 month)
Longwood Central School District —Middle Island, NY
- $51,541 a year
- Call employer
- Office
- Entry level
7d
Administrative Support Assistant
Northwell Health —Wading River, NY
- $34,820 - $51,950 a year
- Full-time
- Mid-level
- Office
- High school diploma or GED
Front Desk Receptionist
Rocky Point Physical Therapy —Rocky Point, NY
- $17 - $25 an hour
- Part-time
- No experience needed
- In-person
- Entry level
Quick Apply
1d
Dean's Office Staff Assistant
Stony Brook University —Stony Brook, NY
- $55,000 - $60,000 a year
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Mid-level
9d
Office Assistant
Lighthouse Court Reporting —Sayville, NY
- $19 - $24 an hour
- Part-time
- Microsoft Outlook
- Office
- QuickBooks
Quick Apply
Office Assistant
Seafield Center, Inc —Riverhead, NY
- $20 - $22 an hour
- Part-time
- Office
- Typing
- Outpatient
Quick Apply
Secretary I - Intake/Scheduler, FGP - Neuroscience Specialists - Patchogue
NYU Langone Health —Patchogue, NY
- $56,873.24 - $56,873.25 a year
- Online Application
- Writing skills
- HIPAA
- High school diploma or GED
- Wellness program
Secretary I - Intake/Scheduler, FGP - Advanced Ortho - Patchogue
NYU Langone Health —East Patchogue, NY
- $54,164.99 - $54,165.00 a year
- Online Application
- Writing skills
- HIPAA
- High school diploma or GED
- Wellness program
Administrative Assistant
DIS Inc —Bohemia, NY
- $23 - $28 an hour
- Part-time
- Microsoft Outlook
- Office
- Administrative experience
- Paid time off
- Flexible schedule
Quick Apply
2d
Secretary
NY One HVAC —Port Jefferson Station, NY
- From $30 an hour
- Full-time
- Google Workspace
- Microsoft Outlook
- Mid-level
Quick Apply
7d
Veterinary Receptionist/ Assistant
Family Pet Clinic —Patchogue, NY
- $17 - $19 an hour
- Part-time
- Anatomy knowledge
- Clinic experience
- In-person
- Employee discount
- Flexible schedule
Quick Apply
Substitute Office Assistant
Riverhead Central School District —Riverhead, NY
- $21.50 an hour
- Spanish
- Office
- High school diploma or GED

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Office Administrator/Project Coordinator

Unique Building Solutions
Quogue, NY

Quick Apply

Job Details

Full-time
$59,999 - $60,000 a year
8 days ago

Benefits

Paid holidays
Health insurance
Paid time off

Qualifications

Filing
Fleet management
Organizational skills
Construction administrative experience
Time management

Full Job Description

Job Summary

OFFICE ADMINISTRATOR / PROJECT COORDINATOR

High-End Residential Construction | Quogue, New York

A high-end construction company serving the Hamptons is seeking a highly organized, proactive Office Administrator / Project Coordinator to support daily office operations and the administrative needs of active construction projects. This role is ideal for a detail-oriented professional who can manage competing priorities, maintain accurate records, communicate effectively with vendors and subcontractors, and help keep projects and the office running smoothly.

Location – Quogue, NY 11959

Schedule – Full-time – Monday – Friday, 8 hour shift

Compensation – Approximately $60,000.00/year, commensurate on experience,

Key Responsibilities

Office Administration

· Oversee day-to-day office functions, including answering calls, checking messages, directing inquiries, managing office inventory, ordering office supplies, and coordinating service for office equipment.

· Maintain organized digital and physical filing systems; perform accurate data entry; and protect confidential company, employee, client, and project information.

· Assist with basic bookkeeping, expense tracking, invoice documentation, and other administrative support as requested.

· Support employee onboarding, offboarding, workspace setup, company events, and other general office initiatives.

Procurement & Vendor Coordination

· Coordinate material procurement by obtaining pricing and availability, preparing or processing purchase orders as directed, placing approved orders, and maintaining clear order records.

· Track material orders, lead times, backorders, delivery dates, and confirmations; proactively follow up with suppliers and communicate potential delays to project teams.

· Maintain current vendor contacts, product information, and procurement documentation, including quotes, purchase orders, receipts, and delivery records. All filed within company filing structure/system.

Project Documentation & Administrative Support

· Prepare, organize, and maintain AIA-related project documents, including payment application support and other forms, as directed by project management and accounting.

· Maintain accurate project tracking documents, including change order logs, RFI logs, submittal logs, and related status reports; diligently follow up with responsible parties on outstanding items.

· Assist project managers with document distribution, meeting records, closeout documentation, and other project correspondence.

· Provide permitting assistance, including gathering required information, assembling submission packages, tracking application status, scheduling inspections when directed, and maintaining permit records.

Licensing, Insurance & Subcontractor Compliance

· Maintain a master schedule of contractor and business licenses, registrations, and renewals; prepare and submit renewal materials on time and retain current documentation.

· Support subcontractor prequalification and compliance by collecting, reviewing, and tracking required agreements, licenses, W-9s, certificates of insurance (COIs), and other documentation.

· Track subcontractor COI expiration dates and request updated certificates before expiration date.

· Coordinate with the company's insurance-vetting service, insurance brokers, subcontractors, and internal staff to resolve documentation or compliance issues.

Fleet & Asset Administration

· Maintain vehicle and equipment records, including registrations, inspections, insurance documentation, assigned drivers, mileage, and service history.

· Track preventive maintenance and repair schedules; coordinate service appointments and keep management informed of upcoming or overdue service needs. Utilize on-staff personnel for pickup and dropoff of vehicles or equipment.

Qualifications & Skills

· Prior experience as an Office Administrator, Project Coordinator, Construction Administrator, or in a similar administrative role; construction-industry experience is strongly preferred.

· Excellent organization, follow-through, time management, and attention to detail, with the ability to manage multiple deadlines and changing priorities.

· Professional written and verbal communication skills and confidence working with project managers, vendors, subcontractors, insurance representatives, and municipal offices.

· Proficiency with Microsoft Office, especially Outlook, Word, and Excel; aptitude for learning project-management, accounting, procurement, and compliance platforms.

· Working knowledge of construction documentation, AIA forms, permitting, insurance certificates, or subcontractor compliance is a plus.

· Basic bookkeeping knowledge and comfort handling invoices, purchase records, and expense documentation.

· Sound judgment, discretion, and a strong commitment to accuracy and confidentiality.

Compensation & Benefits

· Salary: approximately $60,000 per year, depending on experience and qualifications.

· Health insurance offering.

· Paid holidays.

· Paid time off.

Position Details

· Full-time, on-site position in Quogue, New York 11959.

· Monday through Friday; 8-hour shift.

We are looking for a dependable, solutions-oriented professional who takes ownership of details and enjoys supporting both office operations and construction project teams.

Pay: $59,999.00 - $60,000.00 per year

Benefits:

Health insurance
Paid time off

Work Location: In person

Quick Apply

Refine Your Search

office assistant jobs in shirley, ny

Office Administrator/Project Coordinator

Executive Assistant

Bookkeeper / Receptionist

Administrative Assistant

Secretary I - Intake Scheduler, FGP - Outpatient Ortho - Patchogue

Veterinary Assistant/Receptionist

Secretary - NYU Langone Radiology - Patchogue

Office Assistant P/T

Office Assistant (12 month)

Administrative Support Assistant

Front Desk Receptionist

Dean's Office Staff Assistant

Office Assistant

Office Assistant

Secretary I - Intake/Scheduler, FGP - Neuroscience Specialists - Patchogue

Secretary I - Intake/Scheduler, FGP - Advanced Ortho - Patchogue

Administrative Assistant

Secretary

Veterinary Receptionist/ Assistant

Substitute Office Assistant

I want to receive the latest job alert for office assistant in shirley, ny

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