Top 390 Office assistant Jobs in Shoreline, Wa

Office Manager/Administrative Assistant
Greencity Development —Mukilteo, WA
- $23 - $25 an hour
- Full-time
- Background check
- Pass drug screening
- English
- Health insurance
- Dental insurance
Quick Apply
Elementary Office Assistant - Three Points Elementary
Bellevue Christian School —Medina, WA
- $18.48 - $20.81 an hour
- Part-time
- Background check
- In-person
- Visual & Performing Arts
- 401(k)
- Paid time off
Quick Apply
Executive Assistant
American Capital Group —Bellevue, WA
- $36.06 - $38.46 an hour
- Monday to Friday
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
Quick Apply
Front Desk Receptionist
Emerald City Athletics- Everett —Everett, WA
- $18.22 an hour
- Full-time
- Customer service
- Administrative experience
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
Assistant Executive Director - North Creek by Bonaventure
Bonaventure Senior Living —Bothell, WA
- $80,170 - $82,000 a year
- Pass drug screening
- Residential
- Criminal background check
- Paid training
- Continuing education credits
Quick Apply
Front Desk Receptionist
Fifth Avenue Family Dentistry —Northgate, WA
- $24 - $29 an hour
- Full-time
- Dental office
- In-person
- Communication skills
- Dental insurance
- Flexible schedule
Quick Apply
4d
Front Desk Receptionist
Highland Vision Clinic —Shoreline, WA
- From $22 an hour
- Email
- Private practice
- Computer literacy
- Basic math
- Health insurance
- Paid time off
Quick Apply
Receptionist
Evergreen Washelli Cemetery and Funeral Home —Seattle, WA
- $23 an hour
- Full-time
- Serving
- Office
- Administrative experience
- Health savings account
- AD&D insurance
Quick Apply
5d
Office Administrator
EcotreeNW —Lynnwood, WA
- $25 - $45 an hour
- Full-time
- Background check
- Microsoft Outlook
- Office
- Paid holidays
- Paid time off
Quick Apply
10d
Administrative Assistant (contract)
Microsoft —Redmond, WA
- $25.00 - $28.50 an hour
- Contract
- Remote
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Health savings account
- AD&D insurance
Receptionist
Evergreen Massage & Wellness —Lynnwood, WA
- $19 - $21 an hour
- Part-time
- Organizational skills
- In-person
- Communication skills
- Employee discount
Quick Apply
10d
Office Administrator
KALEIDOSCOPE LANDSCAPE INC —Shoreline, WA
- $25.01 - $30.12 an hour
- Writing skills
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
3d
Front Desk Receptionist
Care Dental —Everett, WA
- $20 - $28 an hour
- Full-time
- Dental office
- In-person
- Restaurant experience
- Health insurance
- Dental insurance
Quick Apply
Office Administrator
Stabbert Maritime —Seattle, WA
- $31 - $35 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- Health insurance
Front Desk Receptionist
Steele Salon —Seattle, WA
- $25 - $30 an hour
- Weekends as needed
- US work authorization
- In-person
- Communication skills
- Employee discount
Quick Apply
4d
Front Desk Receptionist/Administrative Assistant
Stantec —Seattle, WA
- $47,400 - $64,100 a year
- Part-time
- Microsoft Outlook
- Office
- Administrative experience
- Wellness program
- Health savings account
Administrative Assistant
Mukilteo Education Association —Mukilteo, WA
- $35 - $45 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Mileage reimbursement
- Health insurance
Quick Apply
8d
Branch Office Administrator
Edward Jones —Shoreline, WA
- Full-time
- Computer literacy
- Office
- Communication skills
- Profit sharing
- Health savings account
1d
Administrative Assistant
Vine Dahlen —Lynnwood, WA
- $24 - $28 an hour
- Overtime
- Word processing
- Mid-level
- Office
- Disability insurance
- Health insurance
Receptionist
Ascendion —Seattle, WA
- $25 - $29 an hour
- Microsoft Excel
- Writing skills
- Research
- Disability insurance
- Health insurance
12d

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Office Manager/Administrative Assistant

Greencity Development
Mukilteo, WA

Quick Apply

Job Details

Full-time
$23 - $25 an hour

Benefits

Health insurance
Dental insurance
Tuition reimbursement
Paid time off
Cell phone reimbursement
Vision insurance
401(k) matching
Life insurance

Qualifications

Live chat
Record keeping
Customer communication
Space planning
Office sanitation management
Greeting customers
English
Multi-family home household management
Administrative experience
Attention to detail
Organizational skills
AI implementation
Office management

Full Job Description

About Greencity

Greencity is a Washington-based homebuilder and developer creating communities people are proud to call home. Our work is guided by three pillars: People in our Purpose, Excellence in our Product, and Integrity in our Practice. We build with a Community, Oasis, and Functionality mindset, and we take care of our team the same way we take care of our homeowners. If you are organized, warm with people, and energized by keeping a busy office running smoothly, we would love to meet you.

Position summary

The Office Manager is the hub of our office and a key point of contact for homeowners, team members, trade partners, and vendors. This role blends front-office management, homeowner and sales coordination across our South Carolina and Washington divisions, HOA administration, and HR and benefits onboarding support. You will keep operations consistent, communication timely, and the office welcoming, while supporting company events and culture.

What you will do

Office and events

Greet and welcome visitors with professionalism and warmth, and direct concerns to the right department for resolution.
Help organize company events, including quarterly meetings, leadership retreats, the family BBQ, trade partner appreciation, company training events, and OASIS club events and trainings.
Manage Greencity apparel and merchandise, monitoring availability and reordering as needed.
Order office supplies and snacks and keep the office well stocked and presentable.
Serve as an in-house notary.

Homeowner and sales coordination (SC and WA divisions)

Schedule upcoming homeowner orientations and keep external customers well informed as units approach closing, including VWP, fee-build clients, brokers, and buyers.
Provide status updates on pending units, send weekly closing reminders to the team, and confirm completion of items with the onsite closer.
Enter the inspection answered list into the template, send reminders, and return within 24 hours.
Keep Monday.com current with pricing, listing links, and sales status, and update Buildertrend with upgrades and additions from mutual agreement emails, adding due dates for scheduling.
Confirm washer and dryer inclusion per unit, send homeowner announcements, and administer online sales by monitoring website chat and responding to inquiries.

HOA and legal administration

Maintain a deep working knowledge of the HOA process and handle HOA administration and management for both the SC and WA divisions.
Support HOA formation by collecting outstanding paperwork, and provide post-formation customer service to buyers with HOA questions.
Assist with collecting water bill dues.

HR and benefits onboarding

Assist with onboarding and offboarding team members and prepare welcome packages for new hires.
Support benefits onboarding and communication across Beam, CIS, Employee Navigator, and AIMM.
Conduct background checks, driving record checks, and reference checks for potential candidates, and contact previous employers as part of the hiring process.

What success looks like

You will be accountable for timely team-member onboarding, timely and professional internet and customer communication, office appeal, strong customer service, well-prepared company events, timely benefits administration, and cost control.

What we are looking for

Proven office management, administrative, or coordinator experience, ideally in homebuilding, real estate, or construction.
Excellent organization and multitasking skills, with strong attention to detail and follow-through.
Warm, professional communication, both written and in person, with homeowners, team members, trade partners, and vendors.
Comfort with systems such as Monday.com, Buildertrend, and Employee Navigator, and the ability to learn new tools quickly.
Discretion and reliability when handling confidential information, including background and reference checks.
A current Washington notary commission, or willingness to obtain one.
Working knowledge of HOA administration is a strong plus.

Schedule and location

Full-time, in-office position based at our Mukilteo, WA office, supporting both the Washington and South Carolina divisions.

Benefits

Health, dental, and vision insurance
401(k) with a 3 percent company match
Tuition reimbursement
Phone allowance
Paid time off

Pay

$23 - $26 (per hour)

Pay: $23.00 - $25.00 per hour

Benefits:

401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Tuition reimbursement
Vision insurance

Application Question(s):

Background and Drug test will be conducted. Is there anything we need to know?

Experience:

Office management: 1 year (Required)

Language:

English (Required)

Work Location: In person

Quick Apply

Refine Your Search

office assistant jobs in shoreline, wa

Office Manager/Administrative Assistant

Elementary Office Assistant - Three Points Elementary

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