Top 24 Operations clerk | office assistant Jobs in South Bend, In

Inside Sales Coordinator
Ave Maria Press —Notre Dame, IN
- Full-time
- Background check
- Microsoft Excel
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Part Time Temporary Inside Sales Support Specialist
Ave Maria Press —Notre Dame, IN
- $22 - $23 an hour
- Temporary
- Office
- Travel
- US work authorization
- Flexible schedule
Quick Apply
11d
26-27 Office Assistant - HR Welcome Desk
Saint Mary's College —Notre Dame, IN
- Part-time
- Office
- University
- Communication skills
Warehouse Operator, Clerk
DSV —South Bend, IN
- $22.50 an hour
- Overtime
- Computer literacy
- Writing skills
- Basic math
12d
Administrative Assistant
Life Strategies, LLC —South Bend, IN
- From $17 an hour
- Full-time
- Current TB test
- Pass drug screening
- Office
- Paid holidays
- Health insurance
Quick Apply
12d
Administrative Assistant
Evan Metal Products Co., Inc. —Elkhart, IN
- From $20 an hour
- Full-time
- Microsoft Outlook
- Office
- Data entry
- Health insurance
- Dental insurance
Quick Apply
5d
Real Estate Administrative Assistant
Burkey Real Estate —Granger, IN
- $35,000 - $60,000 a year
- Mid-level
- Communication skills
- Under 1 year
Quick Apply
Administrative Assistant, Mail Center, South Bend, IN
1st Source Bank —South Bend, IN
- Clean driving record
- High school diploma or GED
- Ability to lift 50 pounds
6d
Clerk, Part-Time
ABF Freight —South Bend, IN
- Part-time
- Microsoft Outlook
- Customer service
- Computer literacy
Receptionist / Medical Records Clerk
Woodland Manor Nursing and Rehab —Elkhart, IN
- $16 - $18 an hour
- Full-time
- Skilled nursing facility
- HIPAA
- High school diploma or GED
- Disability insurance
- Health insurance
Quick Apply
Administrative Assistant
Auto Driveaway Transport Logistics —Elkhart, IN
- $18 - $20 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
GJHS - School Secretary/Registrar - 114811
Goshen Community Schools —Goshen, IN
- $18.50 - $19.25 an hour
- Full-time
- 18 years or older
- High school
- Word processing
Quick Apply
Administrative Assistant
Andrews University —Berrien Springs, MI
- Full-time
- Research
- Mid-level
- Office
Admin Asst Academy
Andrews University —Berrien Springs, MI
- Full-time
- Google Workspace
- Microsoft Outlook
- High school diploma or GED
Coord Access Svcs (CHB)
Beacon Health System —Bremen, IN
- Overtime
- Microsoft Outlook
- Word processing
- Mid-level
Stu-Clerical Reg VP Academic
Andrews University —Berrien Springs, MI
- Computer literacy
- Office
- Administrative experience
5d
Receiving Clerk
Four Winds Casino and Resort —New Buffalo, MI
- Clean driving record
- Basic math
- Sanitation
Manager In Training - North Central District - FT
GOODWILL INDUSTRIES OF MICHIANA INC —Plymouth, IN
- $47,300 a year
- Weekends as needed
- Merchandising
- Pass drug screening
- Mid-level
Operations Clerk | Office Assistant
AAA Cooper Transportation (ND) —South Bend, IN
- Urgently hiring
- Customer service
- Office
- Communication skills
- Health savings account
- AD&D insurance
Quick Apply

Explore jobs in cities nearby

Check out jobs in cities near your current location, Columbus

Early Learning Center Program Coordinator
YMCA of Central Ohio —Bellefontaine, OH
Bachelor’s degree in child development, elementary education, or related field or associates degree in early childhood development; and previous experience in a…
$18.50 - $20.50 an hour
Quick Apply
13d
Church Secretary/ Publicist [One Year Social Media Content Creation Experience Required]
First United Methodist Church of Bellefontaine —Bellefontaine, OH
This worker serves as receptionist, a reporting secretary, a data entry person, administrative assistant, a purchasing agent, publisher, and office manager.
$16 - $17 an hour
Quick Apply

I want to receive the latest job alert for operations clerk | office assistant in south bend, in

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

operations clerk | office assistant jobs near south bend, in

Medical Records Clerk jobs in Elkhart, IN

Administrative Assistant jobs in Berrien Springs, MI

School Secretary jobs in Goshen, IN

Administrative Assistant jobs in South Bend, IN

Office Assistant jobs in Notre Dame, IN

Administrative Assistant jobs in Elkhart, IN

Police Records jobs in Joliet, IL

Medical Records Clerk jobs in New Orleans, LA

Law Clerk jobs in Michigan

Title Clerk jobs in Orlando, FL

Inventory Clerk jobs in Atlanta, GA

Medical Records Clerk jobs in Monmouth County, NJ

Medical Records Clerk jobs in Rockville, MD

Medical Records Clerk jobs in Corpus Christi, TX

Administrative Assistant jobs in Plano, TX

Medical Assistant jobs in Lakeland, FL

Administrative Assistant jobs in Moreno Valley, CA

Administrative Assistant jobs in Schaumburg, IL

Administrative Assistant jobs in Portland, OR

Administrative Assistant jobs in Southlake, TX

Inside Sales Coordinator

Ave Maria Press
Notre Dame, IN

Quick Apply

Job Details

Full-time

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
403(b)

Qualifications

Teamwork
Microsoft Excel
Customer returns handling
Interpersonal skills
Attention to detail
Problem-solving
Data entry
Organizational skills
Clerical experience
Client email correspondence
Client interaction via phone calls

Full Job Description

Are you highly organized, detail driven, and energized by keeping systems running smoothly?

Ave Maria Press—a Catholic publishing house located in Notre Dame, IN, committed to setting hearts on fire through our work—is seeking an Inside Sales Coordinator who thrives in a fast-paced environment and takes pride in precision, follow-through, and exceptional customer service. This role plays a vital part in ensuring that the books and resources we publish move accurately and efficiently from order entry to shipment to invoicing, helping us serve schools, parishes, ministries, and readers nationwide.

You will act as a key connector between Sales, Inventory, Warehouse, Finance, Marketing, and major partners, including Amazon and national distributors. Your attention to detail directly supports our mission by ensuring operational excellence behind the scenes.

If you enjoy working with data, solving problems, and supporting both customers and teammates with professionalism and care—and want your work to contribute to a mission-driven publishing house—this role is a strong fit for you.

The ideal candidate is organized; responsive; comfortable working within ERP systems (currently SAGE 100), Amazon Vendor Central, and inventory databases; and capable of managing large data sets and complex customer orders. This individual provides exceptional customer service while ensuring operational precision and follow-through.

About Us
At Ave Maria Press, we believe in the transformative power of words to inspire, enlighten, and uplift. With a rich legacy of publishing high-quality, trustworthy Catholic content, we are dedicated to spreading messages rooted in the virtues of faith, hope, and love. We are seeking an Inside Sales Coordinator to support our sales efforts by strengthening customer relationships, enhancing the ordering experience, and helping connect our resources with the individuals and ministries we serve.

1. Organization & Team Support

Order Entry & Processing

Accurately input and process all non-website customer orders (e.g., phone, email, conference, and bulk orders)
Review large and complex orders for pricing accuracy, discounts, freight, and special terms
Release preorders; manage backorders, standing orders, and future ship dates using pick sheet flags and tickler files
Perform website order checks and reconcile discrepancies
Process and reconcile credits, returns, and damaged or incorrect shipments
Generate, email, and distribute invoices; conduct end-of-day invoicing and back-order release process
Approve and process RMAs; update Shipping Discrepancy Reports

Vendor & Portal Management

Process Amazon and Ingram orders through Vendor Central and iConnect
Enter all related transactions into SAGE
Monitor daily Amazon shipping and reporting
Process monthly consignment sales and inventory adjustments

Inventory & Data Management

Monitor inventory levels, outages, price changes, and out-of-print status
Coordinate inventory updates across the bookstore, warehouse, and all departments
Maintain clean, accurate data in SAGE (e.g., customer and author accounts, billing adjustments)
Maintain tickler systems (e.g., RMAs, credit holds, future ship dates)
Run reports to identify irregular shipping or order issues
Flag stock concerns proactively for Sales and Operations

Department & Administrative Support

Support Sales Manager in daily operations and department workflow
Cross-train and serve as backup for other Sales Consultants
Process review copy requests and teacher support materials
Perform clerical tasks such as invoice processing, filing, and distribution of new titles
Cover receptionist duties when required (e.g., operator line, front desk, bookstore sales)

2. Product Knowledge & Sales Support

Attend and prepare for all marketing meetings regarding new titles
Participate in sales and marketing meetings to build product knowledge
Maintain strong working knowledge of all imprints and title availability
Understand pricing structures, promotions, distributor workflows, and vendor requirements
Provide accurate product information and alternative purchasing suggestions to customers and sales reps
Support trade store promotions and parish book specials
Monitor inventory and price changes to ensure correct communication to accounting
Stay current with industry trends, technology, and publishing developments

3. Customer Service & Account Support

Answer inbound customer calls and emails
Provide accurate information on pricing, availability, shipping status, invoices, and returns
Access order activity and sales volume data to resolve account issues
Develop and maintain positive relationships with bookstores, schools, parishes, distributors, and retail partners
Manage high-volume and time-sensitive customer concerns with professionalism
Proactively communicate delays, backorders, and order discrepancies

Qualifications

2+ years of experience in inside sales, order management, customer service, or sales support
Strong attention to detail with high data-entry accuracy
Experience working in ERP systems (SAGE 100 preferred)
Experience working in Shopify a plus
Experience with Amazon Vendor Central and/or distributor portals preferred
Proficient in Microsoft Excel and reporting tools
Capable of managing large data sets and high order volume
Strong written and verbal communication skills
Highly organized with ability to prioritize in a fast-paced environment
Self-directed with strong follow-through and minimal supervision required

Key Competencies

Exceptional attention to detail
Positive, can-do attitude
Systems oriented and process driven
Calm under pressure
Strong problem-solving ability
Clear communicator
Team player with ownership mindset

Balances speed with accuracy

What Success Looks Like

Orders are processed accurately and efficiently.
Inventory discrepancies are minimized.
Amazon and distributor orders are handled cleanly and on time.
Customers receive prompt, clear communication.
Large and complex orders move smoothly through the organization.
Internal teams experience strong support and reliable data.

Position Details

This is a full-time hourly position. The expected work hours are 37.5 hours per week, between the business hours of 8:00 a.m. and 4:30 p.m. (ET), Monday through Friday.
This role is based in Notre Dame, Indiana. Candidates should be committed to being integrated into our company culture and contributing to our team’s success.
This role offers competitive compensation and a comprehensive benefits package, including paid time off and a 403(b)-retirement plan. Ave team members are part of a supportive company culture and contribute to a dynamic, mission-driven team committed to collaboration and innovation.

Why Join Us?
At Ave Maria Press, your work is more than just a job; it’s a mission. We offer a vibrant, collaborative workplace where your contributions make a real impact. Enjoy a balanced workday, comprehensive benefits, and the opportunity to be part of a team that shares your passion for faith-driven content.

Ready to Apply?
We’d love to hear from you! Please send your resume and cover letter to Lisa Hanback at [email protected].

Work Authorization/Security Clearance: Must be legally authorized to work in the United States. We are unable to sponsor or take over sponsorship of an employment visa at this time.

Ave provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Job Type: Full-time

Expected hours: 37.50 per week

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

operations clerk | office assistant jobs in south bend, in

Inside Sales Coordinator

Part Time Temporary Inside Sales Support Specialist

26-27 Office Assistant - HR Welcome Desk

Warehouse Operator, Clerk

Administrative Assistant

Administrative Assistant

Real Estate Administrative Assistant

Administrative Assistant, Mail Center, South Bend, IN

Clerk, Part-Time

Receptionist / Medical Records Clerk

Administrative Assistant

GJHS - School Secretary/Registrar - 114811

Administrative Assistant

Admin Asst Academy

Coord Access Svcs (CHB)

Stu-Clerical Reg VP Academic

Receiving Clerk

Manager In Training - North Central District - FT

Operations Clerk | Office Assistant

Explore jobs in cities nearby

I want to receive the latest job alert for operations clerk | office assistant in south bend, in

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected