Top 679 Program assistant Jobs in South Elgin Il

ADMINISTRATIVE ASSISTANT
CITY OF BATAVIA —Batavia, IL
- $30.22 - $41.68 an hour
- Full-time
- Word processing
- Mid-level
- Office
- Health insurance
- Dental insurance
5d
Russian-speaking Trucking Safety Assistant / Office Administrator
AIST Safety Consulting LLC —Warrenville, IL
- From $800 a week
- Full-time
- Microsoft Word
- 18 years or older
- Google Workspace
- Paid holidays
- Paid time off
Quick Apply
Project Coordinator
Thomas Interiors —Wheaton, IL
- $58,000 - $65,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- English
- Health insurance
- Dental insurance
Quick Apply
Client Experience Specialist — Marketing, Sales & Administrative Support Overview
Confidential - North Shore-Based Medical Spa —Bannockburn, IL
- $17 - $21 an hour
- Part-time
- Hybrid work
- Spanish
- Social media management
- US work authorization
Quick Apply
2d
Executive Assistant
University of Saint Mary of the Lake —Mundelein, IL
- $55,000 - $75,000 a year
- Full-time
- Spanish
- Microsoft Excel
- Customer service
- Health savings account
- Health insurance
Quick Apply
IT Support Specialist
Freudenberg Household Products LP (USA) —Aurora, IL
- Full-time
- Spanish
- Bachelor of Science
- Mid-level
- Paid holidays
- Health insurance
Dental Office Patient Coordinator - 2+ Years Dental Experience
Diamond Dental Service LLC —Lake Zurich, IL
- $23 - $26 an hour
- Full-time
- Dental office
- Mid-level
- Cleaning
- Paid holidays
- Health insurance
Quick Apply
7d
Business Assistant -Front Desk Coordinator
Grand Dental —Naperville, IL
- $18 - $23 an hour
- Full-time
- Dental office
- Computer literacy
- HIPAA
- Health insurance
- Dental insurance
Quick Apply
Administrative Coordinator
swissQprint America —West Dundee, IL
- $48,000 - $55,000 a year
- Email
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- Health insurance
Quick Apply
Construction Project Coordinator
Concordia Group —Carol Stream, IL
- $24 - $26 an hour
- Microsoft Outlook
- English
- Mid-level
- Disability insurance
- Health insurance
Quick Apply
11d
E-Commerce Customer Support Specialist
cpg.io eCommerce Distributors —Addison, IL
- $45,000 - $50,000 a year
- Full-time
- Mid-level
- Office
- In-person
- Paid training
- Health savings account
Quick Apply
Medical Office Secretary/ Medical Office Assistant
Cardiothoracic & Vascular Surgical Associates, S.C. —Elk Grove Village, IL
- $21 - $25 an hour
- Full-time
- Vital signs
- Surgery
- Medical office experience
- Health savings account
- Health insurance
Quick Apply
Project Coordinator
P3 PACIFIC PACKAGING PRODUCTS INC. —Oakbrook Terrace, IL
- $20 - $22 an hour
- Full-time
- Office
- Analysis skills
- Bachelor's degree
- Wellness program
- Health savings account
Quick Apply
11d
Accounting and Administrative Assistant
R-CAP Process Equipment, Inc. —Barrington, IL
- $28 - $30 an hour
- Part-time
- Background check
- Mid-level
- Office
Quick Apply
7d
Executive Assistant/Project Manager
Rely Services Inc —Schaumburg, IL
- From $60,000 a year
- Full-time
- Background check
- Clean driving record
- Microsoft Outlook
- Health insurance
Quick Apply
Client Engagement Coordinator
Bear Auto Group —Huntley, IL
- $60,000 - $80,000 a year
- Full-time
- Background check
- Sales
- Dealership
- Health insurance
- Dental insurance
Quick Apply
Recovery Support Specialist - Subtance Use
Ecker Center for Behavioral Health —Elgin, IL
- $20.00 - $26.24 an hour
- Part-time
- Spanish
- Addiction Medicine
- Adults
- 401(k)
- Paid time off
Quick Apply
10d
Outside Sales- Route Support Specialist
Snap-on Inc —Crystal Lake, IL
- $40,000 - $55,000 a year
- Full-time
- Computer literacy
- Mid-level
- High school diploma or GED
- Employee stock purchase plan
- Tuition reimbursement
9d
Install Project Coordinator
Erie Home —Lombard, IL
- $50,000 - $58,000 a year
- Full-time
- Clean driving record
- Construction site
- Customer service
- Fuel card
- Paid holidays
Quick Apply
Medical Office Coordinator
Strong Spine Institute —Wheaton, IL
- $18 - $23 an hour
- Full-time
- Hybrid work
- Spanish
- HIPAA
- English
- Health insurance
Quick Apply

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ADMINISTRATIVE ASSISTANT

CITY OF BATAVIA -
Batavia, IL

Apply Now

Job Details

Full-time
$30.22 - $41.68 an hour
5 days ago

Benefits

Health insurance
Dental insurance
Tuition reimbursement
Paid time off
Vision insurance
Life insurance

Qualifications

Phone communication
Word processing
Employee relationship building
High school diploma or GED
Transcription
Documentation tools
Math
Typing
Productivity software

Full Job Description

Ready to make a difference in a department that touches the lives of so many in our community? Join the City of Batavia’s Community & Economic Development Department as one of our Administrative Assistants and help residents, businesses, and contractors navigate the permitting and development process. From processing permits and coordinating inspections to answering questions and connecting people with the right resources, you’ll play an important role in helping Batavia grow while providing great service to the community!

POSITION SUMMARY

This is responsible administrative and secretarial work serving as secretary for a department or division and involving the performance of delegated administrative duties. Work involves performing diverse administrative, secretarial, and support activities. Work often involves extensive public contact and requires effective coordination with other City departments and agencies. Work requires the exercise of considerable judgment, initiative, and discretion based on knowledge of departmental policies and procedures. Incumbents perform general duties with a minimum of supervision. Work is performed under the direct supervision of the department director.

This position is a full-time on-site position reporting to the City of Batavia's City Hall building. The work schedule for this position is Monday to Friday 8:00AM-5:00PM.

Hiring Range: $30.22–$35.49 per hour ($62,877–$73,832 annually), DOQ

Full Salary Range: $30.22–$41.68 per hour ($62,877–$86,697 annually)

This position is classified as Pay Grade 7 under the City of Batavia’s Wage and Salary Ordinance. This is a non-union, non-exempt position with excellent benefits.

The City of Batavia offers a competitive benefit package that includes:

Paid Time Off (PTO): Generous vacation days, sick leave, and personal day.
Comprehensive Health Insurance: BCBSIL PPO & HMO Medical, dental, and vision coverage.
Life Insurance equal to your annual salary paid by the City.
IMRF pension with an employer contribution.
Tuition Reimbursement: Support for further education.
Milestone Reward Program
Annual Employee Awards and Appreciation Event.
Annual Employee Picnic
Annual Holiday Party
Wellness Events
Inclusive and Diverse Workplace: Commitment to diversity, equity, and inclusion.
And much more!

For more information check out the City of Batavia Human Resources site under the Employee Benefits Summary tab.

ESSENTIAL DUTIES & RESPONSIBILITIES

Receives and screens telephone calls and visitors; responds to inquiries and complaints; handles routine matters and directs unusual matters to superior or to appropriate authority.

Processes applications for the department’s services which may include building, electrical, engineering and plumbing permits, special event permits and various licenses; schedules inspections; answers basic code inquiries; maintains permanent records of applications, permits and inspections. Maintains records on a variety of departmental activities such as permit information, violations and zoning information; prepares inspection schedules.

Relieves a department head of routine administrative and office management details, checks reports, memos, and other written communications for accuracy and conformance to policies and procedures.

Assists in the preparation of, or prepares correspondence, special reports, surveys, requests for information, correspondence, news releases, newspaper ads and legal notices for bids and hearings, newsletters, and other materials.

Using a computer and appropriate software, types of correspondence, reports, and other department documentation; transcribes material; composes and types letters, memos, and notices for signature of superior.

Schedules appointments and meetings; sorts and delivers department mail; operates a variety of office equipment, including personal computers, calculators, typewriters, fax machines, and copiers.

Maintains effective relationships with other City departments; sends and receives requests for information and other matters on behalf of departmental management staff.

Processes bills and prepares purchase orders for department; orders supplies for department.

Tracks budget activity to assist in preparation of annual budget.

Performs other duties as assigned.

MINIMUM QUALIFICATIONS – EDUCATION & EXPERIENCE

Graduation from high school (or GED) with advanced course work in business or secretarial science including the use of a computer in an office setting; experience in secretarial work; some previous experience within the scope of responsibilities of a particular City Department desirable, but not required; or any equivalent combination of training and experience.

MINIMUM QUALIFICATIONS - KNOWLEDGE, SKILLS & ABILITIES

Considerable knowledge of Microsoft Office Suite, office procedures and practices.

Knowledge of and ability to perform arithmetic calculations quickly and accurately.

Ability to deal with the general public tactfully and courteously and to establish and maintain effective working relationships with other employees, public officials and the general public.

Ability to effectively communicate verbally, in person, over the phone, and the ability to compose and prepare effective correspondence in writing.

Ability to type accurately at a high rate of speed, and to type correspondence from transcribed dictation or notes.

Ability to make independent decisions in accordance with established policies and procedures.

Ability to learn and use specialized language and technical terms unique to the department of assignment.

PHYSICAL DEMANDS/WORKING CONDITIONS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is performed mostly in an office setting; hand-eye coordination is necessary to operate computers and various pieces of office equipment.

While performing the duties of this job, the employee frequently is required to sit and talk or hear; use hands and fingers to handle, feel or operate objects, tools, or controls; reach with hands and arms; climb or balance; stoop, kneel or crouch. The employee is occasionally required to walk, and lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

The City of Batavia is committed to compliance with the American Disabilities Act and is an Equal Opportunity Employer. Diversity and inclusion are critical to our success.

Applications will be reviewed after the posting has closed. Selected candidates will be invited to an in-person interview. If selected to move forward, the candidate will be subject to reference checks, background and/or credit checks, fingerprinting, polygraph, and medical or other examinations, as required. This represents the City’s general hiring process; specific steps may vary depending on the position.

Apply Now

Refine Your Search

program assistant jobs in south elgin il

ADMINISTRATIVE ASSISTANT

Russian-speaking Trucking Safety Assistant / Office Administrator

Project Coordinator

Client Experience Specialist — Marketing, Sales & Administrative Support Overview

Executive Assistant

IT Support Specialist

Dental Office Patient Coordinator - 2+ Years Dental Experience

Business Assistant -Front Desk Coordinator

Administrative Coordinator

Construction Project Coordinator

E-Commerce Customer Support Specialist

Medical Office Secretary/ Medical Office Assistant

Project Coordinator

Accounting and Administrative Assistant

Executive Assistant/Project Manager

Client Engagement Coordinator

Recovery Support Specialist - Subtance Use

Outside Sales- Route Support Specialist

Install Project Coordinator

Medical Office Coordinator

I want to receive the latest job alert for program assistant in south elgin il

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POSITION SUMMARY

ESSENTIAL DUTIES & RESPONSIBILITIES

MINIMUM QUALIFICATIONS – EDUCATION & EXPERIENCE

PHYSICAL DEMANDS/WORKING CONDITIONS

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