For HR professionals who desire their work to be more than policies, paperwork, and processes, this role offers the opportunity to use your gifts in service of a greater mission. As part of a faith-based ministry, the Human Resources Coordinator helps create a workplace where people are valued, supported, and equipped to serve with excellence, compassion, and purpose. If you are drawn to meaningful work that combines HR skill, spiritual alignment, and a heart for people, we invite you to step into a ministry where your contribution can strengthen both the team and the mission.
Position Summary
The Human Resources Coordinator provides administrative and operational support for core HR functions, including payroll, safety, recruiting, onboarding, offboarding, compliance, performance management, training, employee records, and general HR administration. This role serves as a trusted point of contact for employees and candidates, helping ensure HR processes are accurate, timely, confidential, mission-aligned, and compliant with organizational policies and employment requirements.
Essential Duties and Responsibilities
Key Result Area #1: Recruitment, Onboarding & Offboarding
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Support recruiting by posting openings, coordinating advertisements, reviewing applications, scheduling interviews, and maintaining applicant records.
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Communicate professionally with candidates and assist with interview logistics, reference checks, background checks, offer letters, and pre-employment documentation.
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Help ensure recruiting practices are timely, consistent, equitable, mission-aligned, and responsive to organizational hiring needs.
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Coordinate onboarding, including paperwork, orientation scheduling, employee file setup, system access, required acknowledgments, and timely completion of eligibility, tax, payroll, benefits, and related documents.
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Provide new employees with a welcoming, organized, mission-centered onboarding experience.
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Coordinate offboarding, including separation paperwork, exit interview scheduling, property return, benefits notices, final payroll coordination, and related records.
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Maintain accurate records for hires, transfers, status changes, and separations.
Key Result Area #2: Payroll Support
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Serve as the designated back-up for payroll processing, including timekeeping review, payroll data entry, payroll reports, and payroll-related employee questions.
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Review payroll information for completeness, accuracy, and appropriate approvals before submission.
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Coordinate with Payroll & Benefits Manager to resolve missing timesheets, corrections, leave entries, or other payroll discrepancies.
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Support payroll recordkeeping and filing in accordance with organizational procedures and retention requirements.
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Maintain confidentiality of payroll and employee compensation information.
Key Result Area #3: Safety Program Coordination
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Coordinate the organization’s safety program, including safety training, safety communications, incident documentation, and follow-up on corrective actions.
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Maintain safety records, training rosters, inspection logs, incident reports, and other required documentation.
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Assist with workers’ compensation reporting, claim documentation, and communication with employees, supervisors, and third-party administrators as appropriate.
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Coordinate safety committee meetings, prepare agendas and notes, and track action items to completion.
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Promote a culture of safety by supporting compliance with organizational safety policies, required training, and applicable workplace safety standards.
Key Result Area #4: Compliance and Policy Administration
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Assist with administration of HR policies, procedures, employee handbook updates, acknowledgments, and related employee communications.
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Track required employment documentation, compliance forms, training requirements, certifications, licenses, and policy acknowledgments.
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Support compliance with applicable federal, state, and local employment requirements by maintaining accurate records and escalating concerns to HR leadership.
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Assist with internal audits, personnel file reviews, compliance reports, and follow-up on missing or incomplete documentation.
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Help ensure HR forms, templates, postings, and employee communications remain current, accurate, and consistent with organizational policy, values, and mission.
Key Result Area #5: Performance Management and Training
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Support performance management processes, including coordinating review timelines, tracking completion of evaluations, preparing forms or system workflows, and following up with supervisors and employees as needed.
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Maintain performance management records, documentation, and related employee file materials in accordance with organizational procedures.
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Assist with performance improvement documentation, goal-setting materials, and related HR communications under the direction of HR leadership.
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Coordinate employee training activities, including scheduling sessions, preparing materials, communicating training requirements, tracking attendance, and maintaining training records.
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Monitor required and recurring training completion and provide reports or reminders to employees, supervisors, and HR leadership.
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Help identify training needs based on compliance requirements, onboarding feedback, safety initiatives, organizational priorities, and the organization’s faith-based mission and values.
Key Result Area #6: General Human Resources Administration
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Maintain accurate employee records, personnel files, HR forms, and HRIS data.
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Respond to routine employee questions regarding HR policies, procedures, benefits, payroll, and employment documentation, escalating complex matters as appropriate.
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Support employee communications and HR processes in a manner that reflects UGM’s faith-based mission, vision, and values.
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Handle confidential and sensitive information with professionalism and discretion.
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Perform other duties and special projects as assigned.
REQUIRED QUALIFICATIONS:
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Bachelor’s degree in Human Resources, Business Administration, or a related field.
- One to three years of administrative experience required; experience in human resources, payroll, recruiting, or safety coordination.
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Working knowledge of HR practices, employee recordkeeping, confidentiality requirements, policy administration, compliance tracking, performance management support, training coordination, and general employment processes.
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Ability to learn and accurately use HRIS, payroll, timekeeping, applicant tracking, and Microsoft Office systems.
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Strong attention to detail, organization, follow-through, and ability to manage multiple priorities.
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Effective written and verbal communication skills with a customer-service mindset.
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Ability to support and work within a faith-based organizational culture with professionalism, respect, and alignment with the organization’s mission and values.
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Ability to maintain confidentiality and exercise sound judgment when handling sensitive employee information.
PREFERRED QUALIFICATIONS:
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Experience supporting payroll processing or serving as a payroll back-up.
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Experience coordinating workplace safety programs, safety committees, incident reports, or workers’ compensation documentation.
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Experience supporting full-cycle recruiting, onboarding, and offboarding processes.
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Experience supporting performance review cycles, training coordination, learning records, or employee development activities.
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Knowledge of applicable employment laws, workplace safety requirements, HR compliance practices, policy administration, performance management processes, and employee training coordination.
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SHRM-CP, PHR, payroll, safety, or related training/certification preferred but not required.
WORKING CONDITIONS/PHYSICAL FACTORS:
Occasionally = 1%-33%; Frequently = 34%-66%; Continuously = 67%-100%
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Work is primarily indoors and requires sitting, standing, bending, reaching, and going from building to building - continuously.
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Requires a sustained level of emotional balance, patience, and tolerance for people and personal and management issues – continuously.
- The ability to move about all the facilities on a regular basis – occasionally.
- Requires the ability to hear, see, and speak clearly – continuously.
- Prolonged periods of sitting at a desk and working on a computer – continuously.
- Must be able to lift 15 pounds at times - occasionally.
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Must be able to access and navigate each department at the organization’s facilities – occasionally.
MISSION & CULTURAL ALIGNMENT:
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Support and uphold the organization’s Christian mission, values, and faith-based culture
- Model professionalism, compassion, and integrity in all interactions
- Approach employee relations and HR decisions with grace, wisdom, and fairness
DISCLAIMER:
This job description is intended to describe the general nature and level of work performed by employees assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities, qualifications, or working conditions. As a faith-based organization, the organization expects employees to perform their work in a manner consistent with their mission, values, and standards of conduct. The organization reserves the right to revise duties and responsibilities as needed, with or without notice.
#UGMUKG
REQUIREMENTS:
Union Gospel Mission is a privately funded 501(c)3 non-profit, evangelical Christian ministry. Our designated purpose is religious, and we are a Christ-centered ministry which is dedicated to sharing the Gospel and helping the homeless and impoverished. We consider every position to be essential in the fulfillment of our ministry and Statement of Purpose. As such, each employee must have a relationship with Jesus Christ as their personal Savior and Lord. All employees must:
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Be able and willing to share the Gospel and participate in all the ministry activities of Union Gospel Mission.
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Subscribe to Union Gospel Mission Statement of Faith and Qualifications for Employment upon hire and continuously while employed.
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Adhere to Union Gospel Mission Employee Handbook.
We offer a comprehensive and mission-aligned benefits package designed to support your well-being, growth, and work-life balance. Our benefits include competitive health coverage, generous paid time off, retirement contributions after one-year of service, and opportunities for professional development - all within a collaborative, purpose-driven environment.
Highlights:
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Medical, dental, and vision insurance (options for employees, their spouse and children)
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Generous PTO (20 days annually with carryover) and 7 additional paid holidays (carryover limits may apply)
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Retirement plan with employer matching contribution starting at year one and building on years 3, 5 and 7 matching employee contribution up to 5% at year 7)
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Professional development support
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Mission driven culture
