Top 104 Administrative coordinator Jobs in St. Louis Mo

Administrative & Communication Coordinator
Kirkwood School District Foundation —St. Louis, MO
- From $50,000 a year
- Email
- Hybrid work
- Microsoft Excel
- Mid-level
- Office
- Paid time off
- Flexible schedule
Quick Apply
Administrative Coordinator-Lab
BJC HealthCare —St. Louis, MO
- $17.75 - $25.56 an hour
- Full-time
- Hospital
- Mid-level
- High school diploma or GED
- Disability insurance
- Health insurance
Administrative Coordinator- Radiology
BJC HealthCare —St. Louis, MO
- $17.75 - $25.56 an hour
- Full-time
- Surgery
- Mid-level
- Microsoft Office
- Disability insurance
- Health insurance
Administrative Coordinator
BJC HealthCare —St. Louis, MO
- $17.75 - $25.56 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Disability insurance
- Health insurance
Administrative Coordinator III - Dermatology
Washington University in St Louis —St. Louis, MO
- $23.37 - $36.19 an hour
- Online Application
- Pass drug screening
- Mid-level
- Office
- Commuter assistance
- Employee assistance program
18h
Clinical Office Coordinator
Shriners Hospitals for Children —St. Louis, MO
- $38.90 - $58.36 an hour
- Full-time
- 18 years or older
- BLS Certification
- Mid-level
Quick Apply
12d
Administrative Coordinator Office of Research Affairs - Bursky Public Health
Washington University in St Louis —St. Louis, MO
- $21.17 - $32.85 an hour
- Online Application
- Microsoft Outlook
- Computer literacy
- Pass drug screening
- Commuter assistance
- Employee assistance program
Administrative Coordinator I - Arts & Sciences
Washington University in St Louis —St. Louis, MO
- $19.29 - $29.91 an hour
- Online Application
- Microsoft Access
- Microsoft Outlook
- Computer literacy
- Commuter assistance
- Employee assistance program
13d
Administrative Coordinator III - Radiology
Washington University in St Louis —St. Louis, MO
- $23.37 - $36.19 an hour
- Online Application
- Computer literacy
- Pass drug screening
- Office
- Commuter assistance
- Employee assistance program
Administrative Coordinator III (Hybrid) - Emergency Medicine
Washington University in St Louis —St. Louis, MO
- $23.37 - $36.19 an hour
- Online Application
- Microsoft Outlook
- Writing skills
- Pass drug screening
- Commuter assistance
- Employee assistance program
Administrative Coordinator - Practice Division - Bursky Public Health
Washington University in St Louis —St. Louis, MO
- $21.17 - $32.85 an hour
- Online Application
- Computer literacy
- Writing skills
- Pass drug screening
- Commuter assistance
- Employee assistance program
Administrative Coordinator
Joni and Friends —St. Louis, MO
- $21 - $23 an hour
- Part-time
- Microsoft Word
- Microsoft Outlook
- Inventory management
Quick Apply
Scheduling Coordinator
Capstone Logistics LLC —Saint Charles, MO
- Mid-level
Quick Apply
Administrative Coordinator III (Hybrid) - Neurology
Washington University in St Louis —St. Louis, MO
- $23.37 - $36.19 an hour
- Online Application
- Pass drug screening
- Mid-level
- Office
- Commuter assistance
- Employee assistance program
Administrative and Immigration Support Coordinator (Time-Limited/Hybrid) - Provost Office
Washington University in St Louis —St. Louis, MO
- $21.17 - $32.85 an hour
- Online Application
- Microsoft Word
- Pass drug screening
- Mid-level
- Commuter assistance
- Employee assistance program
Administrative Coordinator I - Arts and Sciences, Mathematics
Washington University in St Louis —St. Louis, MO
- $19.29 - $29.91 an hour
- Online Application
- Microsoft Access
- Microsoft Outlook
- Computer literacy
- Commuter assistance
- Employee assistance program
Administrative Services Coordinator
Nidec Motor Corporation —St. Louis, MO
- Full-time
- 5 years
- Office
- Administrative experience
2d
Administrative Coordinator I - Arts and Sciences
Washington University in St Louis —St. Louis, MO
- $19.29 - $29.91 an hour
- Online Application
- Microsoft Access
- Microsoft Outlook
- Computer literacy
- Commuter assistance
- Employee assistance program
6d
Coordinator, Administrative (Advising)
St. Louis Community College —Bridgeton, MO
- $40,400 a year
- Full-time
- School experience
- 5 years
- Mid-level
- Paid holidays
- Health insurance
Administrative Coordinator - Sam Fox
Washington University in St Louis —St. Louis, MO
- $21.17 - $32.85 an hour
- Online Application
- Microsoft Word
- Microsoft Outlook
- Computer literacy
- Commuter assistance
- Employee assistance program

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Administrative & Communication Coordinator

Kirkwood School District Foundation
St. Louis, MO

Quick Apply

Job Details

Full-time
From $50,000 a year

Benefits

Paid time off
Flexible schedule

Qualifications

Teamwork
Driver's License
Bachelor's degree
Attention to detail
Organizational skills
Communications
Community relationship building
Non-profit experience

Full Job Description

Administrative & Communication Coordinator - Job Description

Kirkwood School District Foundation (KSDF)

The KSDF Administrative & Communication Coordinator plays a key role in supporting the mission of the Foundation to advance educational opportunities and student success. This position manages the day-to-day administrative, financial, and development operations that sustain the Foundation’s philanthropic impact.

The ideal candidate is a highly organized, detail-oriented professional who thrives in a collaborative, mission-driven environment. They will support donor stewardship, database management, financial reporting, event coordination, and communications efforts - all contributing to the success of fundraising and grantmaking initiatives that benefit students, educators, and the community.

Key Responsibilities

Administrative & Operational Support

● Provide daily administrative support to the Executive Director and Foundation Board and staff.

● Prepare and distribute materials for Board and committee meetings, including agendas, reports, and minutes.

● Manage incoming and outgoing mail, donations, and general correspondence.

● Maintain organized filing systems (digital and hard copy) for donor records, financials, and Foundation documents.

● Coordinate with vendors, service providers, and schools to ensure smooth operations.

● Assist in onboarding and training staff or volunteers in donor management systems.

● Support planning and execution of fundraising campaigns, special events, and giving initiatives such as alumni drives, scholarships, and sponsorship programs.

● Coordinate “Named Awards” and scholarship processes, including recipient communications, check requests, and recordkeeping.

Donor & Financial Management

● Maintain and manage the donor database (add, delete, merge accounts, and import donations).

● Process and reconcile all contributions, pledges, sponsorships, and matching gifts.

● Prepare and deposit funds weekly, print and reconcile checks, ensuring accuracy across reports, the donor database, and QuickBooks.

● Generate monthly financial and donor reports for the Executive Director and Treasurer.

● Create and mail donor thank-you letters, pledge reminders, and year-end tax acknowledgments.

● Support annual audit preparation and maintain accurate records of all financial activity.

Communications & Community Engagement

● Maintain and update Foundation website content to ensure accurate, engaging, and timely information.

● Manage and grow the Foundation’s social media presence by creating posts and monitoring engagement.

● Design and produce donor communications, newsletters, and marketing materials using Microsoft Word, Canva, or similar tools.

● Draft written content for donor appeals, thank-you messages, and public updates that highlight Foundation impact.

● Promote events, student success stories, and donor recognition through consistent brand messaging.

● Work with the executive director and board of directors to plan events; including but not limited to Chili Bowl, Spring Fling, sponsorship events, and more

Qualifications

● Bachelor’s degree in nonprofit management, communications, business, or related field preferred.

● Minimum 2–3 years of experience in nonprofit administration or development (educational foundation experience a plus).

● Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

● Experience with donor databases (Bloomerang preferred).

● Familiarity with QuickBooks or other accounting systems.

● Proficiency in Canva and social media management platforms.

● Excellent written and verbal communication skills.

● Strong organizational skills and attention to detail.

● Ability to work independently, manage multiple priorities, and meet deadlines.

● Passion for supporting education and student opportunities.

● Valid driver’s license required for local banking, events, and outreach as needed.

● The candidate will be expected to be in office as required by the Executive Director. A part-time remote schedule will be discussed.

**Please email cover letters and resumes to [email protected] and [email protected]

Pay: From $50,000.00 per year

Benefits:

Flexible schedule
Paid time off

Work Location: Hybrid remote in St. Louis, MO 63122

Quick Apply

Refine Your Search

administrative coordinator jobs in st. louis mo

Administrative & Communication Coordinator

Administrative Coordinator-Lab

Administrative Coordinator- Radiology

Administrative Coordinator

Administrative Coordinator III - Dermatology

Clinical Office Coordinator

Administrative Coordinator Office of Research Affairs - Bursky Public Health

Administrative Coordinator I - Arts & Sciences

Administrative Coordinator III - Radiology

Administrative Coordinator III (Hybrid) - Emergency Medicine

Administrative Coordinator - Practice Division - Bursky Public Health

Administrative Coordinator

Scheduling Coordinator

Administrative Coordinator III (Hybrid) - Neurology

Administrative and Immigration Support Coordinator (Time-Limited/Hybrid) - Provost Office

Administrative Coordinator I - Arts and Sciences, Mathematics

Administrative Services Coordinator

Administrative Coordinator I - Arts and Sciences

Coordinator, Administrative (Advising)

Administrative Coordinator - Sam Fox

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