Top 680 Operations assistant Jobs in Stamford, Ct

Executive Personal Assistant & Office Manager for Private Family office
Confidential —Norwalk, CT
- $90,000 - $150,000 a year
- Full-time
- Background check
- Office
- Residential
- Health insurance
- 401(k)
Quick Apply
7d
Preschool Operations Assistant
Hire Up Recruiting Inc —Scarsdale, NY
- $23 - $27 an hour
- Full-time
- Background check
- School experience
- Ability to lift 50 pounds
- Paid holidays
- Paid time off
Quick Apply
9d
Office Administrator/Paralegal
Ment Law Group PC —Westport, CT
- $65,000 - $75,000 a year
- Full-time
- Writing skills
- Administrative experience
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
19h
Office Operations Assistant
Omega —White Plains, NY
- From $20 an hour
- Weekends as needed
- Hybrid work
- Office
- Residential
- In-person
- Paid time off
- Opportunities for advancement
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15h
Operations Assistant
New York Blood Center Inc —Rye, NY
- $26 - $30 an hour
- Full-time
- HIPAA
- Mid-level
- Office
Administrative Assistant
Primo Brands —Stamford, CT
- $24.96 - $28.88 an hour
- Overtime
- Microsoft Outlook
- Inventory management
- Office
Commercial Loan Operations Assistant
First County Bank —Stamford, CT
- $50,000 - $67,000 a year
- Monday to Friday
- Microsoft Excel
- Research
- Mid-level
Quick Apply
2d
HR Assistant
Priceline.com —Norwalk, CT
- $50,000 - $65,000 a year
- Full-time
- Hybrid work
- Google Workspace
- Mid-level
- Office
- Disability insurance
- Health insurance
Program Assistant
Westchester Medical Center —Valhalla, NY
- $30.46 - $38.30 an hour
- Full-time
- Hospital
- HIPAA
- Research
- Paid holidays
- Health insurance
Receptionist/Scheduler, Concierge Practice
Stamford Health —Stamford, CT
- Full-time
- Private practice
- HIPAA
- Cleaning
Quick Apply
Upper School Front Desk Receptionist
King School Incorporated —Stamford, CT
- Full-time
- School experience
- Microsoft Excel
- Mid-level
Senior Executive Assistant
OnMed —White Plains, NY
- $140,000 - $150,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Office
- Travel reimbursement
- Paid holidays
Quick Apply
3d
Inventory Assistant
Leary’s Liquor Cabinet —Darien, CT
- From $18 an hour
- Part-time
- Inventory control
- Basic math
- Driver's License
- Employee discount
Quick Apply
Receptionist
Safavieh Inc. —Stamford, CT
- $20 an hour
- Full-time
- Bilingual
- Office
- Administrative experience
Assistant Manager, Fleet Operations
AAA Northeast —New York, NY
- $103,400 - $131,500 a year
- Weekends as needed
- High school diploma or GED
- Driver's License
- Recruiting
- Health insurance
- Dental insurance
Quick Apply
Laboratory Technical Assistant /Phlebotomy 1 - FT - Day - Norwalk
Northwell Health —Norwalk, CT
- $18.13 - $34.50 an hour
- Full-time
- Hospital
- High school diploma or GED
- 1 year
Quick Apply
Chief Physician Assistant Surgical
Montefiore Einstein —Bronx, NY
- $158,400 - $198,000 a year
- Full-time
- Surgery
- BLS Certification
- ACLS Certification
Assistant Bakery Manager (Bench)
Uncle Gs Management Corp. —Melville, NY
- $20 - $27 an hour
- Full-time
- English
- Mid-level
- 3 years
- Health insurance
- Dental insurance
Quick Apply
8d
Cabinet Maker / Executive Director Assistant
Exit 17 Custom Cabinetry —Fairfield County, CT
- $35 - $45 an hour
- Full-time
- Spanish
- Clean driving record
- Construction site
- Opportunities for advancement
Quick Apply
Assistant Site Manager
Cloud10 Car Wash —Darien, CT
- $60,000 - $70,000 a year
- Weekends as needed
- Inventory management
- Customer service
- Maintenance
- Health insurance
- Dental insurance
Quick Apply

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operations assistant jobs near stamford, ct

Executive Personal Assistant & Office Manager for Private Family office

Confidential
Norwalk, CT

Quick Apply

Job Details

Full-time
$90,000 - $150,000 a year
7 days ago

Benefits

Health insurance
401(k)
Paid time off

Qualifications

Executive administrative support
Project management
Attention to detail
Office management
Property management

Full Job Description

OVERVIEW

This is a full-time, on-site role supporting both the Principal and the President of an active single-family office. Serving as a trusted partner to both leaders, you will manage executive support, office operations, financial administration, and personal logistics across a diverse portfolio of business interests, philanthropic activities, residential properties, and personal affairs.

You will work closely with the family office team to ensure the smooth day-to-day operation of the office while providing high-touch executive and personal support. The role spans both professional and personal domains and requires someone who is highly organized, proactive, discreet, and comfortable operating in a dynamic environment where priorities shift and no two days look the same.

The right candidate is exceptionally organized, proactive, and discreet—someone who takes ownership of the details, anticipates needs before they arise, and is energized by variety and a genuinely hands-on role. This is an in-person position; a meaningful part of the work involves being physically present in the office to handle on-site needs.

RESPONSIBILITIES

Executive & Business Support

Oversee executive support across the principal’s personal and professional activities
Train and develop the team member responsible for calendar, scheduling, travel, and administrative coordination
Ensure meetings, correspondence, follow-up, board activities, and key commitments are managed proactively
Oversee personal and business travel planning and related logistics
Serve as backup for calendar, travel, and executive support as needed
Ensure expenses, records, files, and contact lists are accurate and organized
Improve executive support processes and systems

Project Management

Manage special projects from start to finish—coordinating vendors, timelines, budgets and documentation (e.g., asset sales, property projects, and other one-off initiatives)
Support the rollout of new office systems, tools, and technology (including accounting and AI tools) in partnership with the head of the family office
Develop, document, and maintain office standard operating procedures and the family office operating manual
Support party planning and event logistics

Financial Operations

Own the bill-pay function: document, classify, and pay invoices, and track refunds
Manage payroll (with approval from the head of the family office)
Prepare the annual budget
Manage petty cash—refill, reconcile transactions, and provide periodic reports
Manage property tax payments and maintain property-related deduction logs
Prepare and process transactions, wires, and capital calls through the family’s financial institutions (with approval from the head of the family office)
Liaise with outside financial partners and advisors

On-Site & Office Management

Run errands and handle day-to-day on-site office needs
Manage filing and storage systems
Support household staff scheduling and maintain master schedules
Manage office payroll
Assist with HR processes, including onboarding, offer letters, and enrollment
Provide light IT support and oversee external IT partner

Property Administration

Serve as a primary point of contact for contractors, service providers, and property-related projects
Maintain operational records across residential properties
Manage record-keeping and renewals for home, auto, and boat insurance policies
Maintain records and appraisals for artwork and other valuable assets
Liaise with insurance representatives and process updates and reporting as needed
Coordinate vehicle maintenance, registration, and related logistics

CANDIDATE PROFILE

5+ years as an executive assistant, personal assistant, or in a comparable high-trust support role, ideally supporting a senior principal or executive
Comfortable operating across both professional and personal domains
Strong financial and bookkeeping acumen—comfortable owning bill pay, payroll, budgeting, and financial record-keeping
Exceptionally organized, detail-oriented, and reliable, with strong follow-through
Proactive and resourceful—anticipates needs and takes ownership of the details
Discreet, trustworthy, and able to handle sensitive matters with the utmost confidentiality
Strong communicator, comfortable engaging with vendors, advisors, and senior contacts
Able to work on-site full-time and handle hands-on, in-person office duties
Technically fluent and comfortable using modern tools (including AI) to work efficiently
Calm under pressure, flexible, and able to juggle competing priorities with good judgment

This search is being conducted by Towers Collective, an external consult. To protect the confidentiality of the company, its team, and its operations, the company’s identity and additional details will be shared with qualified candidates who are selected to advance to the phone-screening stage.

Pay: $90,000.00 - $150,000.00 per year

Benefits:

401(k)
Health insurance
Paid time off

Application Question(s):

Are you able to work on site, full time, in Norwalk, CT?

Work Location: In person

Quick Apply

Refine Your Search

operations assistant jobs in stamford, ct

Executive Personal Assistant & Office Manager for Private Family office

Preschool Operations Assistant

Office Administrator/Paralegal

Office Operations Assistant

Operations Assistant

Administrative Assistant

Commercial Loan Operations Assistant

HR Assistant

Program Assistant

Receptionist/Scheduler, Concierge Practice

Upper School Front Desk Receptionist

Senior Executive Assistant

Inventory Assistant

Receptionist

Assistant Manager, Fleet Operations

Laboratory Technical Assistant /Phlebotomy 1 - FT - Day - Norwalk

Chief Physician Assistant Surgical

Assistant Bakery Manager (Bench)

Cabinet Maker / Executive Director Assistant

Assistant Site Manager

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