Top 202 Office Jobs in Stuart Fl

Executive Assistant to the CEO
Confidential —Hobe Sound, FL
- From $85,000 a year
- Full-time
- Hybrid work
- Background check
- Google Workspace
- Clean driving record
Quick Apply
Firm Administrator
Confidential —Jupiter, FL
- $30 - $45 an hour
- Full-time
- Mid-level
- Administrative experience
- QuickBooks
- Paid holidays
- Health insurance
Quick Apply
11d
Administrative Assistant
Coastal Property Management Florida —Stuart, FL
- $20 - $22 an hour
- Extended hours
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Health insurance
- Dental insurance
Quick Apply
Office Manager
KPM Builder —Port Saint Lucie, FL
- $20 - $30 an hour
- Full-time
- Bilingual
- Microsoft Outlook
- Computer literacy
Quick Apply
1d
Administrative Assistant (Parks and Recreation)
Martin County —Stuart, FL
- $22 an hour
- Full-time
- Background check
- Word processing
- Computer literacy
- Paid holidays
- Health insurance
Quick Apply
2d
Office Assistant
Advanced Concrete Solutions, LLC —Palm City, FL
- Clean driving record
- Microsoft Outlook
- Computer literacy
Quick Apply
3d
Receptionist/Administrative Assistant
STAFF305 —Port Saint Lucie, FL
- $15 - $18 an hour
- Part-time
- Hybrid work
- Office
- Entry level
- Under 1 year
Quick Apply
1d
Office Assistant
EGA Marine LLC —Stuart, FL
- $25.36 - $30.54 an hour
- Part-time
- Inventory management
- Customer service
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Administrative Specialist I
NextEra Energy, Inc. —Jensen Beach, FL
- Full-time
- Mid-level
- High school diploma or GED
Administrative Assistant
SAFESPACE INC —Stuart, FL
- Full-time
- Background check
- Mid-level
- Office
Quick Apply
Human Resources Generalist
St. Lucie Public Schools —Fort Pierce, FL
- Multiple hires
- 18 years or older
- Pass drug screening
- US work authorization
10d
Administrative Assistant
Carr, Riggs & Ingram, LLC —Stuart, FL
- Overtime
- Microsoft Excel
- Mid-level
- Office
- Paid holidays
- Disability insurance
Quick Apply
8d
Receptionist - State Farm Agent Team Member
Phil White - State Farm Agent —Stuart, FL
- $40,000 - $50,000 a year
- Full-time
- Office
- Communication skills
- Entry level
- Health insurance
- Paid time off
Quick Apply
Front Desk Associate
RELIVE Health Stuart —Stuart, FL
- $18 - $20 an hour
- Part-time
- HIPAA
- High school diploma or GED
- Entry level
- Employee discount
- Opportunities for advancement
Quick Apply
Front Desk Receptionist
Bee Well Pediatrics —Port Saint Lucie, FL
- $18 - $23 an hour
- Full-time
- Experience working with children
- Children
- Pediatrics
Quick Apply
4d
Medical Office Specialist
InstituteWomens Hlth & Body TC —Port Saint Lucie, FL
- Full-time
- No experience needed
- No travel
- Entry level
- Employee stock purchase plan
- Disability insurance
Quick Apply
Office Manager
Aycock Funeral Home Young & Prill Chapel —Stuart, FL
- Full-time
- Word processing
- Computer literacy
- Writing skills
Quick Apply
Receptionist/Office Assistant
BBB LEGAL —Port Saint Lucie, FL
- $18 - $21 an hour
- Full-time
- Computer literacy
- Medical office experience
- Office
- Health insurance
- Paid time off
Quick Apply
3d
Business Office Manager - Assisted Living
Discovery Commons Hobe Sound —Hobe Sound, FL
- $65,000 a year
- Full-time
- Background check
- Mid-level
- Fingerprint clearance
- Paid training
- Paid holidays
Quick Apply
1d
Administrative Assistant / Parish Receptionist
St. Joseph Catholic Church —Stuart, FL
- From $20 an hour
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
2d

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Executive Assistant to the CEO

Confidential
Hobe Sound, FL

Quick Apply

Job Details

Full-time
From $85,000 a year

Qualifications

Basic graphic design principles
Teamwork
Executive administrative support
Bachelor's degree
Visual communication design
Business Administration
Time management

Full Job Description

Position Summary

We are seeking an exceptional Executive Assistant to provide high-level support to the CEO in a fast-paced, mission-driven environment. This is a hybrid role that serves the organization in 2 locations – Hobe Sound and Jupiter, Florida. This role requires a proactive, highly organized professional who thrives on managing multiple priorities, anticipating needs, and maintaining the highest level of confidentiality.

The ideal candidate is detail-oriented, technologically savvy, resourceful, and possesses outstanding communication skills. A self-starter who takes initiative, solves problems, and supports the coordination of both professional and personal executive responsibilities.

Key Responsibilities

Executive Support

Manage the CEO's complex calendar, appointments, and scheduling.
Coordinate lunches, dinners, meetings, and events with supporters, donors, and key stakeholders.
Assist with CEO communications before, during, and after business hours as needed.
Draft correspondence, event follow-up emails, and other executive communications.
Proofread documents, presentations, and written communications with exceptional attention to detail.
Eventually manage portions of the CEO's email, responding on the CEO's behalf when directed.
Prepare and distribute a weekly executive recap.

Administrative & Financial Coordination

Track and maintain records of in-kind donations and expenses.
Maintain the integrity and confidentiality of internal information, financial records, contact databases, and sensitive documents.
Coordinate regularly with the internal team and Home Office Manager to ensure seamless operations.
Maintain accurate address books, invitation lists, and supporter databases.
Meticulous note-taking, documenting and proofreading and meeting coordination.

Events & Donor Relations

Assist with planning and coordinating donor and foundation events.
Draft invitations, event communications, and follow-up correspondence.
Coordinate pre-gala welcome bags by sourcing items, managing rooming lists, organizing hotel room blocks, and overseeing delivery.
Assist with events hosted at the CEO's home by coordinating invitations, cocktail menus, event graphics, and guest takeaway gifts.
Support auction and fundraising donation requests, including assembling and coordinating specialty gift baskets.

Gifting & Special Projects

Manage all executive gifting, including:
Tracking gift inventory
Researching and purchasing gifts
Maintaining gift records
Packaging and wrapping gifts
Coordinating shipping and delivery
Creating customized gifts for various occasions, including auctions, housewarming, get-well wishes, and other special events.
Develop graphics and personalized designs for custom projects and gifting initiatives.

Marketing & Communications

Manage social media posting and engagement, including responding to comments when appropriate.
Create graphics and visual materials for events, invitations, gifts, and communications.
Support branding consistency across communications and event materials.

Qualifications

The ideal candidate will possess:

Must reside in Palm Beach County with easy access to Hobe Sound and Jupiter, FL.
Must be able to pass a level 2 background check.
Must have reliable transportation and a clean driving record.
Must be able to perform work in person up to 75% of the time. Must be available outside of normal business hours for emails, calls, texts, and events.
Bachelor’s degree in any of the following Marketing, Business Administration, Public Relations or a related field.
Minimum of 5–7 years of experience in Marketing, Executive Assistant, or other executive-level support role, or a related professional role.
Exceptional organizational and project management skills.
Outstanding written and verbal communication abilities with strong proofreading and editing skills.
Advanced technology proficiency, including Microsoft Office Suite (Excel, PowerPoint, and Word), Google Workspace (Google Sheets and Google Slides), and digital collaboration tools (Asana).
Graphic design experience (Canva, Adobe Creative Suite, or similar platforms required).
High attention to detail and accuracy.
Ability to anticipate needs and think several steps ahead.
Excellent time management with the ability to manage multiple priorities simultaneously.
Sound judgment and strong problem-solving skills.
A high level of discretion and professionalism when handling confidential information.
Flexibility and availability to support executive communications outside traditional business hours when necessary.

Personal Attributes

We are looking for someone who is:

Honest and trustworthy
Highly motivated
Self-directed and proactive
Hardworking and dependable
Flexible and adaptable
Professional with an outgoing, positive attitude
Resourceful and solutions-oriented
Committed to excellence in every detail
Able to maintain complete confidentiality while representing the CEO with professionalism and integrity

Application Instructions:

The hiring company is confidential..

Pay: From $85,000.00 per year

Work Location: In person

Quick Apply

Refine Your Search

office jobs in stuart fl

Executive Assistant to the CEO

Firm Administrator

Administrative Assistant

Office Manager

Administrative Assistant (Parks and Recreation)

Office Assistant

Receptionist/Administrative Assistant

Office Assistant

Administrative Specialist I

Administrative Assistant

Human Resources Generalist

Administrative Assistant

Receptionist - State Farm Agent Team Member

Front Desk Associate

Front Desk Receptionist

Medical Office Specialist

Office Manager

Receptionist/Office Assistant

Business Office Manager - Assisted Living

Administrative Assistant / Parish Receptionist

I want to receive the latest job alert for office in stuart fl

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