Top 3383 General assistant Jobs in Surprise, Az

Legal Assistant
Frontier Law Team —Sun City West, AZ
- $22 - $26 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Administrative experience
- Paid time off
Quick Apply
Administrative Referral Coordinator
Valle del Sol —Phoenix, AZ
- $18.50 - $21.50 an hour
- Full-time
- 18 years or older
- Current TB test
- High school
- Disability insurance
- Health insurance
Quick Apply
Assistant Golf Professional
Arcis Golf —Phoenix, AZ
- Full-time
- Customer service
- Communication skills
- Outdoor work
- Paid holidays
- Dental insurance
6d
Human Resource Assistant
Parts Town —Litchfield Park, AZ
- $28.77 - $38.83 an hour
- Hybrid work
- Office
- Residential
- Bachelor's degree
- Profit sharing
- Paid parental leave
Quick Apply
Member Service Assistant
Costco Wholesale Corporation —Surprise, AZ
- Driving
- US work authorization
- Warehouse
- AD&D insurance
- Employee stock purchase plan
Management Assistant
City of Glendale, AZ —Glendale, AZ
- $57,241.08 - $85,861.88 a year
- Full-time
- Word processing
- Writing skills
- English
Sr Administrative Assistant
Honeywell Aerospace —Glendale, AZ
- Full-time
- Hybrid work
- Mid-level
- Office
12d
Entry-Level Communications Assistant
Impactia Corp —Phoenix, AZ
- $21 - $30 an hour
- Full-time
- Marketing
- Research
- Bachelor's degree
- Paid holidays
- Health insurance
Quick Apply
Front Office Coordinator - Team Assistant
Lihn Law Group, PLLC —Peoria, AZ
- $20 - $23 an hour
- Full-time
- English
- Administrative experience
- US work authorization
- Free parking
- Profit sharing
Quick Apply
6d
Staff Assistant II, Phoenix PHX
American Airlines —Phoenix, AZ
- Holidays
- Office
- High school diploma or GED
- Criminal background check
- Health insurance
- Dental insurance
2d
Administrative Assistant
Arizona District Court —Phoenix, AZ
- $56,876 - $65,173 a year
- Customer service
- Mid-level
- Office
Library Assistant
RECREATION CENTERS OF SUN CITY WEST INC —Sun City West, AZ
- $15.15 - $19.95 an hour
- Part-time
- Computer literacy
- English
- Office
Office Assistant
Peoria Unified School District —Glendale, AZ
- English
- Office
- High school diploma or GED
Executive Assistant
Peak Dermatology —Surprise, AZ
- $20 - $25 an hour
- Full-time
- Google Workspace
- HIPAA
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant - FT
RISE INC —Surprise, AZ
- $19 an hour
- Online Application
- Background check
- Spanish
- Microsoft Excel
Quick Apply
Administrative Assistant I
DHL —Goodyear, AZ
- $49,254 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
6d
Office Assistant
BIG O TIRES - SUN CITY/PHOENIX/GOODYEAR/SURPRISE —Surprise, AZ
- Weekends as needed
- 18 years or older
- Computer literacy
- Office
- Paid time off
Quick Apply
Assistant General Manager
Four Pillars Lodging, LLC —Surprise, AZ
- Full-time
- High school diploma or GED
- Team management
- Communication skills
Quick Apply
7d
Executive Assistant & HR Coordinator
Peak Dermatology —Surprise, AZ
- $55,000 - $62,000 a year
- Full-time
- Google Workspace
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
12d
Entry-Level Production Assistant
Impactia Corp —Phoenix, AZ
- $19 - $29 an hour
- Full-time
- No experience needed
- High school diploma or GED
- Assembly
- Paid training
- Wellness program
Quick Apply
6d

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Legal Assistant

Frontier Law Team
Sun City West, AZ

Quick Apply

Job Details

Full-time
$22 - $26 an hour

Benefits

Paid time off

Qualifications

Confidential information handling
Microsoft Excel
Microsoft Outlook
Administrative experience
High school diploma or GED
Copy editing
Legal administrative experience
Attention to detail
Organizational skills
Law office experience
Legal case management
Estate planning

Full Job Description

Position Summary

The Legal Assistant provides day-to-day administrative and case support to the firm's attorneys. This role is the operational hub of the office: it keeps calendars accurate, files complete, deadlines tracked, and communication moving between the firm, its clients, opposing counsel, and the courts. Success in this position requires strong organization, careful attention to detail, discretion with confidential information, and a professional, service-oriented manner with everyone who contacts the firm.

Essential Duties and Responsibilities

Client and External Communication

Answer, screen, and route incoming calls in a professional and courteous manner; take accurate messages and ensure timely follow-up.
Place outgoing calls to clients regarding case status, document requests, appointment scheduling, and attorney instructions.
Contact court clerks and judicial assistants to confirm filings, obtain hearing dates, verify procedures, and resolve docketing questions.
Respond to leads and potential clients, gather preliminary intake information, and schedule consultations with the appropriate attorney.
Greet clients and visitors and maintain a welcoming, professional front-office presence.

Calendar and Deadline Management

Maintain and update attorney calendars, including hearings, client meetings, and internal deadlines.
Calendar and monitor statutory and court-imposed deadlines, response dates, and follow-up dates; provide advance reminders to attorneys.
Monitor court notices, orders, and correspondence for date changes and update the calendar accordingly.

Case Monitoring and Document Management

Track the status of assigned cases, including upcoming deadlines, outstanding documents, and pending court actions.
Review dockets and case management systems regularly to identify new filings, orders, and scheduling changes.
Prepare, organize, and maintain physical and electronic case files, ensuring documents are complete, current, and properly labeled.
Scan, index, and upload documents to the firm's document management system following established naming and filing conventions.
File paperwork with the court and with internal records, including e-filing where applicable, and confirm acceptance of filings.
Retrieve documents, prior filings, and correspondence at the request of attorneys.

Correspondence and Mail

Prepare, process, and distribute incoming and outgoing mail, including certified mail, overnight delivery, and courier services.
Draft and send routine correspondence, cover letters, and transmittals for attorney review.
Maintain records of items sent and received, including proof of service and delivery confirmations.

General Administrative Support

Assist attorneys with document preparation, formatting, and assembly of exhibits and closing binders.
Maintain office supplies and case-related materials for assigned attorneys.
Enter time, expenses, or case notes into the firm's practice management system as directed.
Perform other duties as assigned in support of the firm's operations.

Qualifications

Required

High school diploma or equivalent.
Five or more years of administrative experience, preferably in a law firm or professional services setting.
Proficiency with Microsoft Office (Word, Outlook, Excel) and comfort learning new software.
Strong written and verbal communication skills.
Demonstrated ability to manage multiple priorities and meet deadlines with minimal supervision.
Ability to handle confidential information with discretion and comply with attorney-client privilege requirements.

Preferred

Associate's degree, paralegal certificate, or equivalent coursework.
Experience with e-filing systems and court docketing procedures in Maricopa and Mohave Counties.
Familiarity with legal practice management or document management software (e.g., [Clio, MyCase, Prevail, NetDocuments]).

Key Competencies

Accuracy and attention to detail — deadlines and filings leave no room for error.
Organization — able to maintain order across many active files at once.
Professionalism — represents the firm well to clients, courts, and opposing counsel.
Initiative — anticipates what attorneys need before being asked.
Reliability — consistent attendance and dependable follow-through.

Work Environment and Physical Requirements

Standard office environment. Prolonged periods of sitting and working at a computer. Occasional lifting of files or boxes up to 25 pounds. Occasional travel to courthouses or off-site locations may be required.

Job Type: Full-time

Pay: $22.00 - $26.00 per hour

Expected hours: 40.0 per week

Benefits:

Paid time off

Experience:

Law Office Administration: 5 years (Required)

Ability to Commute:

Sun City West, AZ 85375 (Required)

Work Location: In person

Quick Apply

Refine Your Search

general assistant jobs in surprise, az

Legal Assistant

Administrative Referral Coordinator

Assistant Golf Professional

Human Resource Assistant

Member Service Assistant

Management Assistant

Sr Administrative Assistant

Entry-Level Communications Assistant

Front Office Coordinator - Team Assistant

Staff Assistant II, Phoenix PHX

Administrative Assistant

Library Assistant

Office Assistant

Executive Assistant

Administrative Assistant - FT

Administrative Assistant I

Office Assistant

Assistant General Manager

Executive Assistant & HR Coordinator

Entry-Level Production Assistant

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