Top 28 Construction administrator Jobs in Surprise Az

Construction Administrative Assistant
Calvary Paving Services LLC —Goodyear, AZ
- $22 - $32 an hour
- Full-time
- Microsoft Outlook
- Office
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
1d
Construction Administrative Assistant
The Walsh Group —Goodyear, AZ
- Full-time
- Research
- Office
- Administrative experience
4d
Administrative Assistant
Celtic Elevator —Phoenix, AZ
- $24 - $26 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
8d
Administrative Assistant
Falcon Contracting, Inc. —Phoenix, AZ
- Online Application
- Microsoft Outlook
- Inventory management
- Mid-level
- Paid holidays
- Dental insurance
Quick Apply
PROJECT ACCOUNTING ADMINISTRATOR
Nox Group —Phoenix, AZ
- Background check
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Executive Assistant
Willmeng Construction —Phoenix, AZ
- Research
- Mid-level
- Office
- Paid holidays
- Disability insurance
Quick Apply
Project Support Administrator
United Integrated Services (USA) Corp. —Phoenix, AZ
- Microsoft Outlook
- Construction site
- Mid-level
Quick Apply
Administrative Assistant for the General Business Development Group
Willmeng Construction —Phoenix, AZ
- Research
- Office
- High school diploma or GED
- Paid holidays
- Disability insurance
Quick Apply
Contracts Administrator
GCON Inc —Phoenix, AZ
- Mid-level
- Analysis skills
- In-person
Admin - Executive Assistant
Quail Construction —Phoenix, AZ
- $30 an hour
- Full-time
- Research
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
10d
Administration Support
Sandvik —Phoenix, AZ
- $27 - $32 an hour
- Online Application
- Inventory management
- Mid-level
- Office
- Disability insurance
- Health insurance
Field Office Coordinator
Fisk Electric Company —Phoenix, AZ
- Full-time
- Construction site
- Customer service
- Mid-level
Administrative Assistant/Front Desk Receptionist – Residential Remodeling | North Phoenix, AZ
ArDan Construction —Phoenix, AZ
- $18 - $23 an hour
- Full-time
- Inventory management
- Computer literacy
- English
- Paid holidays
- Health insurance
Quick Apply
1d
Office Coordinator
DPR Construction —Phoenix, AZ
- Full-time
- 5 years
- Computer literacy
- Office
Project Administrator
SCHUFF STEEL CO —Phoenix, AZ
- Clean driving record
- Microsoft Outlook
- Construction site
HR Administrator (SCOTTSDALE, AZ)
Rummel Construction, Inc —Scottsdale, AZ
- Full-time
- Bilingual
- Office
- Administrative experience
- Paid holidays
- Health insurance
Quick Apply
7d
Supplier Administrator (12 Month Contract)
Bosch Building Technologies LLC —Phoenix, AZ
- Contract
- Mid-level
- Office
- Bachelor's degree
- AD&D insurance
- Paid holidays
Quick Apply
9d
Contract Administrator
Sun Door and Trim, Inc —Phoenix, AZ
- $60,000 - $70,000 a year
- Full-time
- Mid-level
- Office
- 3 years
- Paid holidays
- Health insurance
Quick Apply
Facilities Maintenance Administrator
Native American Connections —Phoenix, AZ
- $70,000 - $85,000 a year
- Full-time
- Microsoft Outlook
- Customer service
- 5 years
Quick Apply
Contract Administrator
The PENTA Building Group —Phoenix, AZ
- Full-time
- Construction site
- Mid-level
- 3 years

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Construction Administrative Assistant

Calvary Paving Services LLC
Goodyear, AZ

Quick Apply

Job Details

Full-time
$22 - $32 an hour
1 day ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Life insurance

Qualifications

Confidential information handling
High school diploma or GED
Driver's License

Full Job Description

Position Summary

The Administrative Assistant provides essential office, clerical, and project support for a busy asphalt paving company. This role helps keep daily operations organized by coordinating communication, maintaining project documentation, supporting scheduling, and serving as a professional point of contact for all inbound inquiries.

The ideal candidate is highly organized, detail-oriented, dependable, and comfortable working in a fast-paced environment where priorities can change quickly. Construction office experience is preferred, but candidates with strong administrative skills and a willingness to learn construction processes may also be considered.

Key Responsibilities

· Provide administrative support for executives, estimators and project managers.

· Answer incoming phone calls, respond to emails, greet visitors, and direct inquiries in a professional and timely manner.

· Prepare, organize, and maintain construction documents, including RFIs, submittals, permits, insurance certificates, and closeout documents.

· Assist with meeting coordination, calendar management, agenda preparation, and meeting minutes.

· Communicate with subcontractors, vendors, suppliers, clients, inspectors, and internal team members to request information, follow up on outstanding items, and support project deadlines.

· Solicit, track, and organize bids, quotes, prequalifications and vendor information for new and ongoing projects.

· Process job specific paperwork such as Preliminary Notices and Certificates of Insurance.

· Enter and update project information in spreadsheets, databases, and construction management software.

· Maintain organized electronic and physical filing systems for potential, active and completed projects.

· Order office supplies, coordinate office services, and assist with general clerical duties such as copying, scanning, typing, mailing, and data entry.

· Support compliance by maintaining subcontractor documentation, W-9 forms, certificates of insurance, safety documents, and required project records.

· Assist with special projects, reports, presentations, and other administrative tasks as assigned.

Required Qualifications

· High school diploma or equivalent required; associate degree or additional business, construction, or administrative training preferred.

· Previous administrative, clerical, office support, or customer service experience required.

· Experience in a construction office environment preferred.

· Proficiency with Microsoft Office, including Word, Excel, and Outlook; and/or Google Workspace, including Google Sheets, Google Docs, and GMail

· Ability to learn and use construction management, scheduling, document control, or project tracking software.

· Strong written and verbal communication skills.

· Excellent organization, accuracy, follow-through, and time management skills.

· Ability to handle confidential information and maintain professionalism with clients, vendors, and team members.

· Ability to manage multiple priorities, meet deadlines, and work independently with minimal supervision.

· Valid Driver License and willingness to pick up plans.

Preferred Skills and Knowledge

· Familiarity with construction terminology, plans, specifications, RFIs, submittals, and closeout documentation.

· Basic understanding of job costing, purchase orders, and subcontractor paperwork.

· Experience with software such as PipeDrive, WorkForce, Adobe Acrobat, DocuSign, or similar systems.

· Strong customer service mindset and ability to build positive relationships with clients, subcontractors, vendors, and staff.

· Problem-solving skills and the ability to stay calm and organized under deadline pressure.

Work Environment and Physical Requirements

This position is typically performed in an office environment, with occasional visits to office supply store for supplies and printing or copying needs. The role requires regular use of a computer, phone, printer, scanner, and standard office equipment. The employee may occasionally lift or move office supplies, files, or materials up to 25 pounds.

Pay: $22.00 - $32.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

construction administrator jobs in surprise az

Construction Administrative Assistant

Construction Administrative Assistant

Administrative Assistant

Administrative Assistant

PROJECT ACCOUNTING ADMINISTRATOR

Executive Assistant

Project Support Administrator

Administrative Assistant for the General Business Development Group

Contracts Administrator

Admin - Executive Assistant

Administration Support

Field Office Coordinator

Administrative Assistant/Front Desk Receptionist – Residential Remodeling | North Phoenix, AZ

Office Coordinator

Project Administrator

HR Administrator (SCOTTSDALE, AZ)

Supplier Administrator (12 Month Contract)

Contract Administrator

Facilities Maintenance Administrator

Contract Administrator

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