Top 7 Administrative specialist Jobs in Surry, Va

ADMINISTRATIVE SPECIALIST
City of Newport News —Newport News, VA
- Background check
- Clean driving record
- Word processing
4d
Tribe Card Services Specialist II
William & Mary —Williamsburg, VA
- $35,000 - $45,000 a year
- Overtime
- Background check
- Microsoft Excel
- Microsoft Outlook
5d
Program Support Specialist
New Horizons Regional Education Centers —Hampton, VA
- $38,652 a year
- Online Application
- School experience
- Writing skills
- Mid-level
Front Desk Specialist
Holiday Inn Club Vacations —Williamsburg, VA
- $17 - $18 an hour
- Weekends as needed
- English
- High school diploma or GED
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
7d

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Tribe Card Services Specialist II
William & Mary —Williamsburg, VA
Valid driver’s license to monitor equipment and conduct card issuance events at multiple campus locations. Maintain security of the office safe, petty cash fund…
$35,000 - $45,000 a year
5d
Parking Operations Coordinator
William & Mary —Williamsburg, VA
Maintain a valid driver's license and satisfactory driving record. Maintain security of the office safe, petty cash funds, and incoming cash transactions.
$41,000 - $43,000 a year
14d

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Part-Time Executive Support Specialist
Accel Inc —New Albany, OH
Maintain cleanliness and function of the front desk and break room. This unique role blends executive support with front office coordination, light personal…
Quick Apply
Administrative Professional 3
State of Ohio - Administrative Services —Columbus, OH
Must provide own transportation or in order to operate a state vehicle, you must have a valid driver’s license. Plan, develop & coordinate multiple projects;
$26.54 - $34.53 an hour
4d

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ADMINISTRATIVE SPECIALIST

City of Newport News -
Newport News, VA

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Job Details

4 days ago

Qualifications

Statistics
Customer communication
Economics
Confidential information handling
Budgeting support
Word processing
Spreadsheets
Writing skills
Client inquiry handling
Employee relationship building
Driver's License
Desktop applications
Algebra
Productivity software
Accounting support
Data analysis software

Full Job Description

JOB DESCRIPTION

ADMINISTRATIVE SPECIALIST
DEVELOPMENT

Human Resources

Newport News, Virginia Department

GENERAL STATEMENT OF RESPONSIBILITIES

Under general supervision, this position is responsible for coordinating difficult to complex administrative
support functions for the Development Department. Reports to the Administrative Services Manager.

ESSENTIAL JOB FUNCTIONS

Coordinates the administrative operations of the Economic Development Authority (EDA). Performs
complex administrative support work that requires interpretation and judgment to include creating
spreadsheets and related documentation. Plans, coordinates and prepares agenda, legal notices,
memos and minutes for the EDA and Industrial Development Authority (IDA) and related committees;
makes necessary meeting arrangements; attends meetings to record the minutes; communicates as
required with board members. Responsible for submitting payroll entries for the EDA and IDA board
members.

Serves as primary administrative liaison with City Council, City Manager’s Office and City Attorney’s
staff related to Council matters; prepares memos and documentation for Council review and ensures
all necessary documents are entered, approved and properly routed via the City’s Muni Agenda
system.

Coordinates, processes, and records financial and budget information and transactions for department.
Maintains office and equipment inventories, orders supplies, receives shipping slips and ensures
payment of bills; negotiates solutions with vendors as appropriate. Completes monthly reconciliation
of purchase cards.

Interacts with the public and others outside the work unit to obtain and provide information and
assistance in a variety of circumstances. Screens and responds to inquiries and complaints; provides
information on policies and procedures.

Serves as back up support for the department’s administrative functions. Screens and responds to
general inquiries; provides general information on departmental policies and procedures or refers to
appropriate staff member. Responds to calls and emails; ascertains nature of the inquiry and refers to
appropriate individual or provides assistance based on knowledge of situation.

Performs other duties as assigned.

PERFORMANCE STANDARD

Employees at all levels are expected to effectively work together to meet the needs of the community
and the organization through work behaviors demonstrating the City’s Values. Employees are also
expected to lead by example and demonstrate the highest level of ethics.
PC# 52707
Page 1 of 3 Revised: 10/01/2021

REQUIRED KNOWLEDGE


Office Administration – Knowledge of office systems, practices, procedures and administration.
Knowledge of general office equipment and personal computers to include word processing,
spreadsheet, and related software. 

Customer Service — Considerable knowledge of principles and processes for providing customer
service. This includes setting and meeting quality standards for services, and evaluation of
customer satisfaction.

REQUIRED SKILLS


Computer Skills – Utilizes a personal computer with word processing, spreadsheet, and related
software to effectively complete a variety of administrative tasks with reasonable speed and
accuracy. 

Interpersonal Relationships/Customer Service – Develops and maintains cooperative and
professional relationships with employees and all levels of management to include representatives
from other departments and organizations. Effectively handles inquiries and complaints from, or
disputes with, customers. 

Time Management - Plans and organizes daily work routine. Estimates expected time of
completion of elements of work and establishes a personal schedule accordingly. Implements work
activities in accordance with priorities and estimated schedules.

REQUIRED ABILITIES


Judgement/Decision Making – Ability to use logic and reasoning to understand, analyze, and
evaluate situations and exercise good judgment to make appropriate decisions. 

Communication – Excellent ability to listen and understand directions, information and ideas
presented verbally and in writing. Ability to handle a variety of customer service issues with tact,
confidentiality, and diplomacy and in a confidential manner. 

Accounting/Budgeting - Ability to perform arithmetic, algebraic, and statistical applications.
Ability to employ economic and accounting principles and practices in the analysis and reporting
of data.

EDUCATION AND EXPERIENCE

Requires four years of progressively responsible administrative support experience or an equivalent
combination of education and experience necessary to develop the required knowledge, skills and
abilities for this position.

ADDITIONAL REQUIREMENTS

An acceptable general background check to include a local and state criminal history check and a valid
driver’s license with an acceptable driving record.

PHYSICAL REQUIREMENTS 

Requires the ability to exert light physical effort in sedentary to light work.

PC# 52707
Page 2 of 3 Revised: 10/01/2021 

Some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10
pounds). 

Tasks may involve extended periods of time at keyboard or work station.

SENSORY REQUIREMENTS 

Some tasks require the ability to perceive and discriminate sounds and visual cues or signals. 

Some tasks require the ability to communicate orally.

ENVIRONMENTAL EXPOSURES

Essential functions are regularly performed without exposure to adverse environmental conditions.

PC# 52707
Page 3 of 3 Revised: 10/01/2021

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administrative specialist jobs in surry, va

ADMINISTRATIVE SPECIALIST

Tribe Card Services Specialist II

Program Support Specialist

Front Desk Specialist

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