Top 166 Administrative coordinator Jobs in Swampscott Ma

Administrative Coordinator, ObGyn
Beth Israel Lahey Health —Boston, MA
- $24.98 - $33.62 an hour
- Full-time
- Hybrid work
- Microsoft Outlook
- Hospital
- English
Administrative Coordinator – Breast Surgery Oncology
Beth Israel Lahey Health —Boston, MA
- $24.98 - $33.62 an hour
- Full-time
- Microsoft Outlook
- Surgery
- Hospital
Administrative Coordinator
Harvard University —Boston, MA
- Full-time
- Hybrid work
- Word processing
- University
- Organizational skills
- Commuter assistance
- Health insurance
Administrative Coordinator -CEVIHE
Tufts University —Somerville, MA
- $27.85 - $38.50 an hour
- Evenings as needed
- Hybrid work
- Mid-level
- Office
- High school diploma or GED
ADMINISTRATIVE COORDINATOR, Trustees Office
Boston University —Boston, MA
- Evenings as needed
- Customer service
- Mid-level
- Office
10d
Administrative Coordinator
Howard Hughes Medical Institute —Boston, MA
- $66,220 - $107,580 a year
- Full-time
- 5 years
- Computer literacy
- Bachelor of Science
- Health insurance
- Retirement plan
Senior Client Services Coordinator
Colliers International —Boston, MA
- $27.00 - $39.62 an hour
- Full-time
- 5 years
- Research
- Office
- Paid parental leave
- AD&D insurance
Dental Office Front Desk Coordinator for General Dentistry Practice-4day work wk
Dental Office —Newton, MA
- $22 - $30 an hour
- Full-time
- Dental office
- Management
- 5 years
- Dental insurance
Quick Apply
Payroll & Benefits Administration Coordinator
CFS —Boston, MA
- $65,000 - $80,000 a year
- Full-time
- Research
- Mid-level
- Office
Administrative Coordinator
Northeastern University —Boston, MA
- $53,615.00 - $75,728.75 a year
- Full-time
- Mid-level
- University
- Bachelor's degree
- Health insurance
- Dental insurance
Executive Coordinator
Takeda Pharmaceutical —Boston, MA
- $37.55 - $58.97 an hour
- Full-time
- Hybrid work
- Research
- Mid-level
- High school diploma or GED
- Paid holidays
- Disability insurance
10d
Administrative Coordinator - Department of Music
Tufts University —Medford, MA
- $27.85 - $38.50 an hour
- Hybrid work
- Mid-level
- Office
- 3 years
11d
Administrative Access Coordinator
Northeastern University —Boston, MA
- $51,785 - $73,145 a year
- Full-time
- Mid-level
- Office
- University
- Health insurance
- Dental insurance
Administrative Coordinator
Harvard University Central Administration —Cambridge, MA
- Weekends as needed
- Hybrid work
- Hospitality
- Customer service
- Mid-level
- Commuter assistance
- Health insurance
Quick Apply
Office Coordinator
1199SEIU Family of Funds —Boston, MA
- $66,400 - $83,000 a year
- Weekends as needed
- Mid-level
- Office
- Bachelor's degree
Executive Assistant and Administrative Coordinator
Harvard University —Cambridge, MA
- Full-time
- Hybrid work
- 5 years
- University
- Bachelor's degree
- Commuter assistance
- Health insurance
Administrative Coordinator, Oral and Maxillofacial Surgery
Harvard University —Boston, MA
- Part-time
- Hybrid work
- Background check
- School experience
- Surgery
- Commuter assistance
- Health insurance
Administrative Assistant, Facilitator, & Coordinator - Property Management Office
Premak Inc —Malden, MA
- $22 - $32 an hour
- Part-time
- Computer literacy
- English
- Office
- Paid time off
Quick Apply
Administrative Assistant/Office Coordinator
Applied Invention LLC —Cambridge, MA
- $25 - $35 an hour
- Full-time
- Bachelor of Science
- Mid-level
- Office
Quick Apply
ADMINISTRATIVE COORDINATOR, HR Faculty Staff Assistance
Boston University —Boston, MA
- Microsoft Excel
- HIPAA
- Research
- Employee assistance program
10d

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Administrative Coordinator, ObGyn

Beth Israel Lahey Health -
Boston, MA

Apply Now

Job Details

Full-time
$24.98 - $33.62 an hour

Qualifications

Customer communication
High school diploma or GED
Desktop applications

Full Job Description

Boston, MA • Beth Israel Deaconess Medical Center • Full-time • Day

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.

The Administrative Coordinator will support the ObGyn Department at BIDMC in Longwood area of Boston, MA.

This role is part of the department’s administrative team and provides direct support to three Directors and three Vice Chairs, including calendar management, reimbursement processing, and general day‑to‑day operational assistance.

This position is based onsite in Boston, MA, with the potential for hybrid remote work once training is complete.

Job Description:

Provides support for leadership positions and a division or department by coordinating administrative work, projects and staff. Performs various administrative functions requiring in-depth knowledge of departmental programs, operations and services and hospital policies and procedures.

Essential Responsibilities:

Screens telephone calls and access for high-level position(s) deciding which individuals need face to face meetings, which can be refer to other managers or when possible, resolves the situation.
Schedules and prepares for diverse and complex appointments, meetings and travel arrangements.
Oversees planning and preparation for committees. Distributes minutes, prepares agenda, materials and committee work.
Plans, coordinates and makes recommendations in preparation for high-profile programs and events for the department.
Independently composes and edits complex and sensitive correspondence, reports and documents for final approval by manager.
Compiles, analyzes and summarizes data from multiple sources to create detailed complex doc,uments, reports and high-level presentations.
Completes department-specific responsibilities which are documented at the local level.

Required Qualifications:

High School diploma or GED required. Associate's degree preferred.
3-5 years related work experience required.
Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications. May produce complex documents, perform analysis and maintain databases.

Competencies:

Decision Making: Ability to make decisions that are guided by precedents, policies and objectives. Regularly makes decisions and recommendations on issues affecting a department or functional area.
Problem Solving: Ability to address problems that are varied, requiring analysis or interpretation of the situation using direct observation, knowledge and skills based on general precedents.
Independence of Action: Ability to set goals and determines how to accomplish defined results with some guidelines. Manager/Director provides broad guidance and overall direction.
Written Communications: Ability to communicate clearly and effectively in written English with internal and external customers.
Oral Communications: Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers.
Knowledge: Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations.
Team Work: Ability to act as a team leader for small projects or work groups, creating a collaborative and respectful team environment and improving workflows. Results may impact the operations of one or more departments.
Customer Service: Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. Ability to remain calm in stressful situations.

Physical Nature of the Job:

Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally.

Pay Range:

$24.98 – $33.62

The pay range listed for this position is the base hourly wage range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law. Compensation may exceed the base hourly rate depending on shift differentials, call pay, premium pay, overtime pay, and other additional pay practices, as applicable to the position and in accordance with the law.

As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.

More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.

Equal Opportunity Employer/Veterans/Disabled

Job details

Employment: Full-time
Hours/Week: 40
Shift: Day
Category: Administrative & Clerical
Pay Range: $24.98 - $33.62
FLSA: Non-Exempt
Req ID: JR91743

Apply Now

Refine Your Search

administrative coordinator jobs in swampscott ma

Administrative Coordinator, ObGyn

Administrative Coordinator – Breast Surgery Oncology

Administrative Coordinator

Administrative Coordinator -CEVIHE

ADMINISTRATIVE COORDINATOR, Trustees Office

Administrative Coordinator

Senior Client Services Coordinator

Dental Office Front Desk Coordinator for General Dentistry Practice-4day work wk

Payroll & Benefits Administration Coordinator

Administrative Coordinator

Executive Coordinator

Administrative Coordinator - Department of Music

Administrative Access Coordinator

Administrative Coordinator

Office Coordinator

Executive Assistant and Administrative Coordinator

Administrative Coordinator, Oral and Maxillofacial Surgery

Administrative Assistant, Facilitator, & Coordinator - Property Management Office

Administrative Assistant/Office Coordinator

ADMINISTRATIVE COORDINATOR, HR Faculty Staff Assistance

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As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.

More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.

Equal Opportunity Employer/Veterans/Disabled

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