Top 2510 Administrative services Jobs in Tacoma, Wa

Office Administrator
Reed Trucking & Excavating, Inc. —Tacoma, WA
- $30 - $50 an hour
- Full-time
- Microsoft Outlook
- OSHA
- Customer service
Quick Apply
Executive Assistant
BJ's II Tobacco —Fife, WA
- $55,000 a year
- Full-time
- Google Workspace
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Paid time off
Quick Apply
6d
Administrative Assistant IV - Department Administrative Assistant
Kent School District —Kent, WA
- $34.57 - $41.33 an hour
- 8 hour shift
- Mid-level
1d
Administrative Assistant V - Elementary Office Manager
Kent School District —Kent, WA
- $35.95 - $43.46 an hour
- Mid-level
- Public school
- Elementary school
1d
Patient Services Representative
Cardiac Study Center —Tacoma, WA
- $21.31 - $38.59 an hour
- Full-time
- Basic math
- Mid-level
- High school diploma or GED
- Paid holidays
- Health insurance
Quick Apply
10d
Administrative Assistant I - Elementary Basic Office
Kent School District —Kent, WA
- $26.68 - $33.26 an hour
- Public school
- Elementary school
- Entry level
3d
Associate Customer Account - Remote/NE Region
Nestlé USA —Seattle, WA
- $58,000 - $85,000 a year
- Remote
- Data analysis skills
- Research
- Mid-level
- Health insurance
- 401(k) matching
6d
DSHS HCLA Administrative Assistant 3
State of Washington Dept. of Social and Health Services —Kent, WA
- $4,004 - $5,376 a month
- Full-time
- Hybrid work
- Background check
- Mid-level
- Office
2d
Patient Support Rep
St Anthony Hospital —Gig Harbor, WA
- $23.90 - $34.79 an hour
- Full-time
- Hospital
- 1 year
- Entry level
Office Assistant 3 - Tacoma
State of Washington Dept. of Corrections —Tacoma, WA
- $3,849 - $5,124 a month
- 8 hour shift
- Writing skills
- Pass drug screening
- Mid-level
- Paid holidays
- Health insurance
3d
Administrative Coordinator Reception/Lunar Permanence
Blue Origin —Seattle, WA
- $33.85 - $47.39 an hour
- Full-time
- Background check
- DOT physical examination
- Office
- Paid parental leave
- Paid holidays
Records Specialist
Pierce County Washington —Tacoma, WA
- Online Application
- 18 years or older
- Microsoft Excel
- Microsoft Outlook
20h
Administration 1
Costco Wholesale Corporation —Auburn, WA
- US work authorization
- Data entry
- Warehouse
- AD&D insurance
- Employee stock purchase plan
1d
Customer Account Associate - Albertsons (Remote)
Nestlé USA —Seattle, WA
- $58,000 - $85,000 a year
- Remote
- Data analysis skills
- Research
- Mid-level
- Health insurance
- 401(k) matching
1d
Administrative Secretary 1 - Finance
City of Renton —Renton, WA
- $68,928 - $84,012 a year
- Weekends as needed
- Research
- Mid-level
- Office
- Paid holidays
- Disability insurance
1d
Human Resources Coordinator
City of Auburn, WA —Auburn, WA
- $94,883.28 - $116,635.20 a year
- Full-time
- Background check
- Mid-level
- Office
- Wellness program
- Health savings account
HR Coordinator Per Diem
VMFH Division Support Services —Federal Way, WA
- $26.06 - $40.40 an hour
- PRN
- Mid-level
- High school diploma or GED
- 1 year
DSHS WSH Administrative Assistant 3
State of Washington Dept. of Social and Health Services —Lakewood, WA
- $4,004 - $5,375 a month
- Full-time
- Background check
- Microsoft Outlook
- Mid-level
1d
Activities Scheduling Coordinator
King County —Seattle, WA
- $66,901.95 - $84,802.43 a year
- Overtime
- Hybrid work
- Office
- Microsoft Office
- Administrative experience
10d
Scheduler | Home Health | Hospice
Wesley At-Home —Federal Way, WA
- $26.04 - $37.53 an hour
- 8 hour shift
- Customer service
- Ability to walk for extended periods
- Adults
- Paid holidays
- Health insurance
Quick Apply

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administrative services jobs near tacoma, wa

Office Administrator

Reed Trucking & Excavating, Inc.
Tacoma, WA

Quick Apply

Job Details

Full-time
$30 - $50 an hour

Qualifications

Microsoft Outlook
Customer service
Spreadsheets
Administrative experience
QuickBooks
Data entry
Organizational skills
Front desk
Customer support
Productivity software
Proofreading

Full Job Description

Office Administrator

Overview

We are seeking a dynamic and highly organized Office Administrator to join our team and ensure the smooth operation of our office environment. This vital role involves managing administrative tasks, supporting daily office functions. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills, with the ability to handle multiple responsibilities efficiently. This paid position offers an exciting opportunity to contribute to a professional, fast-paced setting while developing valuable office management experience.

Responsibilities

Maintain organized filing systems, perform data entry, and ensure accurate record-keeping using digital tools such as Microsoft Excel, Heavy Job, and Microsoft Office
Assist with bookkeeping duties using QuickBooks and support basic financial record reconciliation
Support office management activities such as ordering supplies, maintaining inventory, and overseeing general cleanliness and organization
Provide clerical support including proofreading documents, preparing correspondence, and managing incoming/outgoing mail
Prepare submittals to present at PreCon; Project Schedule, Traffic Control, SPCC Plan, TESC Plan, SWPPP, etc.
Expedite Submittals from subcontractors
Prepare and track project quantities
Prepare subcontractor “New Project” package; Contract, Letter of Intent, Insurance requirements, form required, etc.
Prepare Equipment rate sheet
Prepare Labor rate sheet
Create record of materials on all items to be submitted to owner
Create new project in Quick Books, Heavy Job, Internal spreadsheet, etc.
Order Insurance and licenses per job specific requirements
File intent and affidavits on the L&I Site
Maintain annual renewal of Reed Trucking licenses
Track renewals of employee & owner certifications
Provide Foreman with updated: Truck Binders per job; with OSHA & WA State, Federal required posters. Current Project Site Safety Plan-Hospital location
Enter Subcontractor Invoices – verify Application for payment
Prepare and track progress payment project quantities
Collect conditional and unconditional waivers from subcontractors along with finals at the end of projects
Monthly Excise Taxes
Quarterly City B & O Taxes
Payroll through Heavy Job and Quick Books Desktop
Certified payroll on L&I and LCP Tracker
EIC Audit on B2G
Apprentice tracking
Retainage tracking

· Monthly Bank Collateral Reports

· Fleet registration and insurance cards

· 2290 form

· Reconcile credit cards in Quick Books

· Pay Credit Card Online

· Receive payments / Record Deposits in Quick Books

· Create invoices for cities / Districts

· Create invoices for Truck Rental

· Track payments from Truck Rental

Qualifications

Proven experience in office administration or clerical roles with a strong background in customer service and support functions
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Heavy Job
Familiarity with QuickBooks or similar bookkeeping software is highly desirable
Excellent organizational skills with keen attention to detail and accuracy in data entry and proofreading
Demonstrated ability to manage time efficiently while juggling multiple tasks in a fast-paced environment
Experience with Public Works jobs for cities and counties.

Join us as an Office Administrator to play a key role in maintaining an efficient office environment while supporting our team’s success. Your organizational prowess combined with your friendly demeanor will help create a welcoming atmosphere for everyone who walks through our doors.

Pay: $30.00 - $50.00 per hour

Work Location: In person

Quick Apply

Refine Your Search

administrative services jobs in tacoma, wa

Office Administrator

Executive Assistant

Administrative Assistant IV - Department Administrative Assistant

Administrative Assistant V - Elementary Office Manager

Patient Services Representative

Administrative Assistant I - Elementary Basic Office

Associate Customer Account - Remote/NE Region

DSHS HCLA Administrative Assistant 3

Patient Support Rep

Office Assistant 3 - Tacoma

Administrative Coordinator Reception/Lunar Permanence

Records Specialist

Administration 1

Customer Account Associate - Albertsons (Remote)

Administrative Secretary 1 - Finance

Human Resources Coordinator

HR Coordinator Per Diem

DSHS WSH Administrative Assistant 3

Activities Scheduling Coordinator

Scheduler | Home Health | Hospice

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