Top 491 Office assistant Jobs in Tempe, Az

Executive/ HR Assistant
CVAM, CardioVascular Associates of Mesa, P.C. —Mesa, AZ
- From $27 an hour
- Part-time
- Private practice
- Writing skills
- Medical office experience
- Paid time off
Quick Apply
1d
Ophthalmic Technician | Administrative Assistant
Summit Eye Surgeons —Scottsdale, AZ
- From $25 an hour
- Part-time
- High school diploma or GED
- Clinic
- Travel
- Health insurance
- Dental insurance
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Executive Assistant - Part-Time
Resilient Health —Phoenix, AZ
- $30 an hour
- Full-time
- Microsoft Outlook
- Word processing
- Research
Veterinary Receptionist and Assistant -Bilingual Community Clinic Coordinator
Arizona Animal Welfare League —Phoenix, AZ
- From $20 an hour
- Full-time
- Spanish
- Patient monitoring
- English
- Paid holidays
- Health insurance
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Business Office Manager Assistant
Resolve Diamondback —Phoenix, AZ
- $17 - $19 an hour
- Full-time
- CPR Certification
- BLS Certification
- Administrative experience
- Health savings account
- Health insurance
Quick Apply
Admin - Executive Assistant
Quail Construction —Phoenix, AZ
- $30 an hour
- Full-time
- Research
- Mid-level
- Office
- Health insurance
- Dental insurance
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11d
Receptionist
Mirabella at ASU —Tempe, AZ
- $18 - $22 an hour
- Full-time
- Computer literacy
- Computer skills
- In-person
- Profit sharing
- Health insurance
Front Desk Receptionist and Office Coordinator
Brain Solutions PLLC —Mesa, AZ
- $20.50 - $28.00 an hour
- Part-time
- Background check
- Spanish
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
11d
Office Assistant
Sol Touch Massage —Tempe, AZ
- $20 an hour
- Full-time
- Sanitation
- Office
- Administrative experience
- Health insurance
- Paid time off
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Administrative Assistant
Optum —Scottsdale, AZ
- $18 - $32 an hour
- Full-time
- 18 years or older
- CPR Certification
- BLS Certification
- On-the-job training
2d
Administrative Assistant
RJR Technologies, Inc. —Phoenix, AZ
- $21.50 - $26.00 an hour
- Full-time
- Background check
- Microsoft Outlook
- Computer literacy
- Health insurance
- Dental insurance
Quick Apply
3d
QuickBooks Online Data Entry / Office Assistant
Integrity Drilling Services —Mesa, AZ
- $40,000 - $100,000 a year
- Full-time
- Computer literacy
- Office
- Administrative experience
- Health insurance
- 401(k)
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ADMINISTRATIVE ASSISTANT
CHILD CRISIS ARIZONA —Mesa, AZ
- $57,878 - $80,000 a year
- Full-time
- Clean driving record
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Assistant, People and Office Operations
TicketManager —Mesa, AZ
- $22 - $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
Quick Apply
Entry Level Office Assistant - Administrative Support
Beacon Core —Scottsdale, AZ
- $17 - $22 an hour
- Full-time
- Inventory management
- Office
- Organizational skills
Quick Apply
Front Office Assistant for busy Substance Use Outpatient Clinic
New Hope Behavioral Health Center —Mesa, AZ
- $18 an hour
- Full-time
- Addiction Medicine
- HIPAA
- High school diploma or GED
- Free parking
- Paid training
Quick Apply
3d
Project Coordinator/Office Assistant
Craft Homes LLC —Mesa, AZ
- $24.61 - $29.63 an hour
- Full-time
- Bilingual
- Google Workspace
- Microsoft Outlook
- Health insurance
Quick Apply
5d
Receptionist / Front Desk
American Family Medicine —Tempe, AZ
- From $18 an hour
- Full-time
- Background check
- Spanish
- No experience needed
Quick Apply
Receptionist/Office Clerical
Durfee Law Group —Mesa, AZ
- Full-time
- Computer literacy
- Typing
- Communication skills
- Health insurance
Quick Apply
HR/Administrative Assistant
Gummi World —Chandler, AZ
- $22 - $25 an hour
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
Quick Apply

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office assistant jobs near tempe, az

Executive/ HR Assistant

CVAM, CardioVascular Associates of Mesa, P.C. -
Mesa, AZ

Quick Apply

Job Details

Part-time
From $27 an hour
1 day ago

Benefits

Paid time off

Qualifications

Confidential information handling
Writing skills
Content writing
Executive administrative support
High school diploma or GED
EMR systems
Schedule creation
Managing executive calendars
Grammar Experience
Editing

Full Job Description

We are a private practice cardiology office located in the East Valley of Arizona, serving patients across the region. We’re seeking a highly trusted, detail-oriented professional to serve in a dual role capacity—supporting both executive leadership and core HR operations. This role requires strong discretion, excellent follow-through, and the ability to switch priorities seamlessly in a confidential healthcare-adjacent environment.

Job Summary
The Executive Assistant will report to the CEO and Director of HR. The successful candidate will manage executive scheduling and high-level administrative support, while maintaining strict confidentiality and supporting HR onboarding/offboarding processes, training coordination, payroll system support, document handling, and employment documentation workflows.

In the executive assistant capacity, the role will provide real-time and proactive support for meetings, executive note-taking/dictation, calendar coordination, and coordination of high-level internal corporate meetings. In the HR assistant capacity, the role will support onboarding and offboarding, HR training (including EMR training support), sensitive document filing, payroll administration workflow assistance, presentation creation for meetings and written/organized documentation for HR policies, procedures, and reporting.

Executive Assistant Responsibilities:
Maintain and update calendars with accuracy and urgency awareness.
Coordinate travel/meeting logistics and identify scheduling conflicts for CEO meetings.
Attend corporate and executive-level meetings. Dictate and transcribe notes from highly sensitive conversations with strict confidentiality.
Assist with capturing action items, follow-ups, and summaries for leadership.
Help set up partner meetings and high-level internal meetings.
Coordinate agenda preparation support, room/location readiness, attendee lists, and materials.
Assist with corporate events, including scheduling support and on-the-day coordination.
Support leadership requests related to executive priorities and time-sensitive needs.
Provide routine executive assistant duties such as document preparation, formatting, and organization.
Conduct limited errands within a 20-mile radius when needed.
Visit other office locations as required.
Serve as a trusted point of support with discretion, professionalism, and reliability.
Frequently act as a witness during employee-related conversations—ensure proper documentation practices and confidentiality protocols.

HR Assistant Responsibilities:
- Support onboarding workflows for new hires, including asset setup and access coordination.
- Support offboarding workflows, including return/removal of company assets and access as applicable.
- Maintain organized checklists and track completion milestones.
- Coordinate allocation of company assets (e.g., laptops, phone lines/devices, access credentials as appropriate).
- Ensure assets are properly returned and documented during offboarding.
- Track asset status using internal tools/spreadsheets/processes.
- Assist with scheduling and coordination of EMR training for new employees.
- Support tracking training completion and readiness prior to start dates.
- Coordinate with relevant leaders/trainers to ensure proper training documentation exists.
- Support the payroll workflow through the HR/payroll system as assigned.
- Help maintain employee data accuracy (as permitted by role and access).
- Ensure HR changes requiring payroll updates are submitted on time.
- Support new hire training processes beyond EMR (as defined by HR).
- Coordinate required onboarding tasks and verify completion of initial documentation.
- File, scan, maintain, and organize confidential HR documents accurately.
- Handle sensitive records with appropriate security practices.
- Maintain organized records for employee files in compliance with office procedures.
- Assist with writing and updating job descriptions, HR documents, reports, and policies/procedures.
- Dictate or transcribe highly sensitive content for corporate meetings when required.
- Produce clear, professional documents suitable for internal distribution.
- Produce reports as assigned for the CEO and Director of HR.
- Support HR projects and respond to requests with promptness and accuracy.
- Handle highly sensitive and confidential employment topics.
- Maintain professional communication and strict confidentiality in all interactions.

Works closely with:
- Department leadership and managers
- Administrative and clinical teams (as relevant to scheduling and onboarding needs)
- Payroll processing function (internal or external, depending on office process)

Required Qualifications:
- Professional Administrative Experience
- Proven experience as an executive assistant and/or HR support role (or equivalent combined administrative and HR experience).
- Demonstrated ability to handle highly confidential employee information with discretion.
- Comfortable acting as a witness in employee conversations while maintaining strict confidentiality.
- Excellent verbal and written communication skills.
- Strong grammar and ability to draft and edit professional documentation.
- Proven success managing calendars, meeting logistics, and competing priorities.
- Strong attention to detail in scheduling, confirmations, and meeting preparation.
- Comfortable using office technology and HR/administrative systems (EMR training coordination experience preferred).
- Ability to learn HR/payroll workflows quickly.
- Highly dependable with strong follow-through.
- Professional demeanor in fast-paced, healthcare-adjacent environment.

Preferred Qualifications
- Experience in healthcare administration, cardiology practice, or multi-office medical administration.
- Experience supporting onboarding/offboarding processes and HR documentation management.
- Familiarity with EMR training workflows (even if not directly implementing the EMR).
- Experience drafting job descriptions and internal HR policies/procedures.
- Experience coordinating corporate events and executive meeting logistics.

Work Location & Travel/Errand
- Primary location: East Valley, Arizona.
- Local errands and inter-office travel: required within approximately a 20-mile radius as needed for employee-related matters, witnessing conversations, or HR process completion.

Work Schedule
- Full-time schedule, Monday - Friday
- Flexibility may be required for meeting schedules, corporate events, or time-sensitive HR needs.

Pay: From $27.00 per hour

Benefits:

Paid time off

Work Location: In person

Quick Apply

Refine Your Search

office assistant jobs in tempe, az

Executive/ HR Assistant

Ophthalmic Technician | Administrative Assistant

Executive Assistant - Part-Time

Veterinary Receptionist and Assistant -Bilingual Community Clinic Coordinator

Business Office Manager Assistant

Admin - Executive Assistant

Receptionist

Front Desk Receptionist and Office Coordinator

Office Assistant

Administrative Assistant

Administrative Assistant

QuickBooks Online Data Entry / Office Assistant

ADMINISTRATIVE ASSISTANT

Assistant, People and Office Operations

Entry Level Office Assistant - Administrative Support

Front Office Assistant for busy Substance Use Outpatient Clinic

Project Coordinator/Office Assistant

Receptionist / Front Desk

Receptionist/Office Clerical

HR/Administrative Assistant

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