Top 44 Clinic coordinator Jobs in The Woodlands Tx

Front Office & Patient Coordinator
Minerva Clinic —Tomball, TX
- $18 - $23 an hour
- Full-time
- Spanish
- Google Workspace
- Computer literacy
- Employee discount
- Flexible schedule
Quick Apply
Clinic Coordinator- CV Surgery (Willowbrook)
Houston Methodist Specialty Physician Group —Houston, TX
- Full-time
- Vital signs
- Surgery
- BLS Certification
1d
Patient Access Coordinator
Retina Consultants of Texas —The Woodlands, TX
- $16 - $20 an hour
- Overtime
- Bilingual
- Microsoft Outlook
- Inventory management
- Health savings account
- Paid holidays
Quick Apply
Care Coordinator
Innovista Medical Center Texas LLC —Houston, TX
- Full-time
- Spanish
- Primary Care
- High school diploma or GED
- Paid parental leave
- Health savings account
Quick Apply
Medical Records Coordinator
Aspire Houston - Tomball —Tomball, TX
- Full-time
- HIPAA
- Administrative experience
- High school diploma or GED
- Continuing education credits
- Paid parental leave
Quick Apply
Surgical Coordinator
Minivasive Pain & Orthopedics —Spring, TX
- Full-time
- Bilingual
- Background check
- Microsoft Excel
Quick Apply
Care Coordinator
The Harris Center for Mental Health and IDD —Houston, TX
- From $51,519 a year
- Full-time
- Word processing
- Mid-level
- Clinic
- Paid time off
- Employee assistance program
9d
Care Coordinator & Onboarding Specialist- Onsite Area
CareVitality Inc —Cypress, TX
- $40,000 - $50,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- LVN
- Paid training
- Health insurance
Business Office Coordinator
The Harris Center for Mental Health and IDD —Houston, TX
- From $20.14 an hour
- Full-time
- Spanish
- English
- Mid-level
- Paid time off
- Employee assistance program
Procedure Coordinator - Gastroenterology
Gastroenterology Clinic —Houston, TX
- Full-time
- Medical office experience
- Mid-level
- 1 year
- Health insurance
- Dental insurance
Quick Apply
RN Coordinator - Endoscopy - Springwood Village - Kelsey-Seybold Clinics
Optum —Spring, TX
- $35 - $63 an hour
- Full-time
- Nursing
- Management
- RN License
Quick Apply
3d
Care Coordinator [PT Associates]
Theravolve —Conroe, TX
- $15 - $17 an hour
- Full-time
- Microsoft Excel
- Medical office experience
- Administrative experience
- Paid holidays
- Health insurance
Quick Apply
Care Coordinator- DaVita IKC National Flex Team
DAVITA —Houston, TX
- $18.00 - $22.50 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Medical office experience
- Health insurance
- Dental insurance
6d
Hospice & Home Health Intake Coordinator
Serenity Care Solutions for Hospice —Houston, TX
- $20 - $25 an hour
- Full-time
- Bilingual
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Dialysis Clinical Coordinator - RN Chronic In-center
U.S. Renal Care —Kingwood, TX
- Full-time
- Nursing
- Microsoft Excel
- Microsoft Outlook
Unblinded Clinical Research Coordinator II
DM CLINICAL RESEARCH GROUP —Houston, TX
- Spanish
- Microsoft Outlook
- Customer service
Office Coordinator
HealthSource Chiropractic of Cypress —Cypress, TX
- Full-time
- Inventory control
- HIPAA
- Windows
- Continuing education credits
- Paid time off
Quick Apply
Community Outreach Coordinator
DM CLINICAL RESEARCH GROUP —Houston, TX
- Marketing
- Mid-level
- Bachelor's degree
Dental Treatment Coordinator
Radhika Dental Consulting Llc —Spring, TX
- $20 - $25 an hour
- Full-time
- Bilingual
- Dental office
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Peace Officer Coordinator PRN
Houston Methodist —Houston, TX
- PRN
- Hospital
- Writing skills
- HIPAA

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Front Office & Patient Coordinator

Minerva Clinic
Tomball, TX

Quick Apply

Job Details

Full-time
$18 - $23 an hour

Benefits

Employee discount
Flexible schedule

Qualifications

Google Workspace
HIPAA compliance
Holistic medicine
Sales transaction processing
Financial transaction processing
Phone communication
HIPAA
Productivity software
Clinical confidentiality policies
Office phone management

Full Job Description

About Minerva Clinic

Minerva Clinic is a physician-led biological medicine clinic offering innovative, integrative, and personalized health solutions for patients seeking a more natural, whole-person approach to healing and wellbeing.

Our work combines advanced clinical insight, biological medicine, and deeply attentive patient care. We serve individuals who are looking not only for symptom relief, but for a more complete understanding of their health.

We are seeking a warm, organized, and highly reliable Front Office & Patient Coordinator to become the welcoming first point of contact for our patients and to help ensure that every visit feels smooth, thoughtful, and professionally managed.

Position Summary

The Front Office & Patient Coordinator is responsible for creating an excellent patient experience from the first phone call through check-in, appointment coordination, check-out, payment processing, and follow-up scheduling.

This role works closely with the Medical Director, clinical team, and administrative team to support smooth daily clinic operations. The ideal candidate is caring, detail-oriented, self-motivated, calm under pressure, and able to balance warmth with operational precision.

This is a highly patient-facing role. The right person will enjoy helping people, communicating clearly, keeping systems organized, and contributing to a clinic environment that feels professional, welcoming, and deeply caring.

Key ResponsibilitiesPatient Experience & Front Office Care

Serve as the first point of contact for patients by phone, email, and in person.
Answer phones professionally, courteously, and with warmth.
Welcome patients and visitors in a way that creates a calm, easy, and memorable experience.
Support patients in understanding basic clinic flow, appointment steps, and next actions.
Maintain a reception environment that feels clean, organized, peaceful, and professional.
Communicate with patients in a compassionate and respectful manner at all times.

Scheduling & Patient Coordination

Accurately schedule patient appointments, therapies, consultations, and follow-up visits.
Manage provider calendars and support efficient patient flow throughout the day.
Confirm appointments and assist with rescheduling as needed.
Help reduce scheduling gaps, delays, missed appointments, and communication issues.
Coordinate with the clinical team to ensure patients are guided smoothly through their visit.

Check-In, Check-Out & Payments

Check in patients and ensure all required forms, consents, and paperwork are complete.
Verify that patient information is accurate and up to date.
Check out patients after appointments, process payments, and schedule follow-up visits.
Reconcile daily receipts accurately.
Maintain clear documentation of payments, scheduling updates, and patient interactions.

Patient Records & Communication

Maintain accurate patient files and records.
Manage patient correspondence with detailed documentation.
Assist the Medical Director and clinical team with patient communication needs.
Ensure timely follow-up communication when requested by the clinical team.
Maintain strict confidentiality in accordance with HIPAA regulations and company policies.

Clinic Operations & Administrative Support

Support smooth daily office operations in accordance with clinic policies and procedures.
Maintain cleanliness and presentation of the reception area and therapy rooms.
Order and maintain office supplies.
Track inventory and order medical supplies as needed.
Assist with mailing, shipping, and general administrative tasks.
Prepare and submit reports as required.
Help troubleshoot basic IT, phone, or office equipment issues as they arise.
Support the clinical team with additional administrative needs as requested.

QualificationsRequired

Strong customer service and patient-facing communication skills.
Caring, friendly, and professional personality.
Excellent verbal and written communication skills.
Highly organized and detail-oriented.
Ability to multitask in a busy clinical environment.
Comfortable managing phone calls, scheduling, payments, and patient communication.
Computer proficiency, including Microsoft Office and Google Workspace.
Ability to maintain confidentiality and comply with HIPAA standards.
Reliable, punctual, and self-motivated.

Preferred

Bilingual in English and Spanish.
Prior experience in a medical office, wellness clinic, integrative medicine clinic, or high-touch customer service environment.
Experience with scheduling systems, patient records, CRM, or medical office software.
Comfort working in a holistic, biological, or integrative medicine setting.

Ideal Candidate Profile

The ideal candidate is someone who naturally makes people feel cared for. They are warm without being casual, organized without being rigid, and professional without feeling cold.

They can manage details, remember follow-ups, keep the front desk calm, and help patients feel that they are in good hands. They understand that in a clinic like Minerva, the patient experience begins long before the appointment itself — it begins with the first call, the first greeting, and the first impression of being truly welcomed.

Success in This Role Looks Like

Patients feel warmly received, clearly guided, and well cared for.
Appointments are scheduled accurately and efficiently.
Check-in and check-out processes are smooth and professional.
Patient records, forms, payments, and follow-ups are complete and well documented.
The clinic feels organized, calm, and ready for patients each day.
The Medical Director and clinical team feel supported.
Daily receipts, reports, supplies, and front-office tasks are handled reliably.
Patient confidentiality is maintained at all times.

Position Details

Job Type: Full-time / Contract

Location: Minerva Clinic / Soulspring Woodlands

Schedule: Monday, Tuesday, Thursday, Friday 8:30 AM – 4:00 PM; Wednesday 9:00 AM – 12:00 PM

Compensation: $18–$23/hour, based on experience and qualifications

Candidates with prior medical front-office experience, bilingual English/Spanish ability, strong patient coordination skills, and experience with scheduling, payments, and medical office systems may qualify at the higher end of the range.

Job Type: Full-time

Pay: $18.00 - $23.00 per hour

Benefits:

Employee discount
Flexible schedule

Application Question(s):

When's your earliest possible starting date?

Experience:

medical: 2 years (Preferred)
Holistic medicine: 1 year (Preferred)

Language:

Spanish (Preferred)

Ability to Relocate:

Tomball, TX 77375: Relocate before starting work (Required)

Work Location: In person

Quick Apply

Refine Your Search

clinic coordinator jobs in the woodlands tx

Front Office & Patient Coordinator

Clinic Coordinator- CV Surgery (Willowbrook)

Patient Access Coordinator

Care Coordinator

Medical Records Coordinator

Surgical Coordinator

Care Coordinator

Care Coordinator & Onboarding Specialist- Onsite Area

Business Office Coordinator

Procedure Coordinator - Gastroenterology

RN Coordinator - Endoscopy - Springwood Village - Kelsey-Seybold Clinics

Care Coordinator [PT Associates]

Care Coordinator- DaVita IKC National Flex Team

Hospice & Home Health Intake Coordinator

Dialysis Clinical Coordinator - RN Chronic In-center

Unblinded Clinical Research Coordinator II

Office Coordinator

Community Outreach Coordinator

Dental Treatment Coordinator

Peace Officer Coordinator PRN

I want to receive the latest job alert for clinic coordinator in the woodlands tx

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