Top 203 Office administrator Jobs in Thornwood Ny

Manager - Corporate Services
New York Blood Center Inc —Rye, NY
- $95,000 - $105,000 a year
- Full-time
- 5 years
- Laboratory experience
- Mid-level
Office Administrator-Bilingual
Flynn Barrett Consulting LLC —Chappaqua, NY
- $26 - $28 an hour
- Full-time
- Spanish
- English
- Office
- Health insurance
- Dental insurance
Quick Apply
Trust Office Administrator
CLC Foundation, Inc. —Mount Kisco, NY
- $50,000 - $55,000 a year
- Full-time
- Mid-level
- Office
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
7d
Business Office Manager (BOM)
Martine Center —White Plains, NY
- $55,000 - $65,000 a year
- Full-time
- Skilled nursing facility
- Mid-level
- Office
Quick Apply
7d
Office Manager
Private Dental Office —Port Washington, NY
- $75,000 - $90,000 a year
- Full-time
- Dental office
- Mid-level
- 1 year
- Paid holidays
- Health insurance
Office Administrative Assistant
Bozco Construction Inc —Nyack, NY
- $20 - $32 an hour
- Part-time
- Hybrid work
- Background check
- Office
- Accounting
Quick Apply
8d
Office Manager (On-Site)
White Plains Hospital —White Plains, NY
- $61,972.95 - $74,959.23 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Hospital
Office Administrator
Houlihan Lawrence —Armonk, NY
- $21.50 - $35.37 an hour
- Microsoft Excel
- Office
- 3 years
- Health savings account
- Health insurance
Business Office Director
Brightview Senior Living, LLC —White Plains, NY
- $80,000 - $90,000 a year
- 8 hour shift
- Writing skills
- Mid-level
- Office
- Health insurance
- Dental insurance
6d
Office Administrator
Student Advocacy —Elmsford, NY
- $50,000 - $55,000 a year
- Full-time
- Background check
- Spanish
- Google Workspace
- Health insurance
- 401(k)
Quick Apply
Director of Business Services / Business Office Manager
Artis Senior Living of Somers —Yorktown Heights, NY
- From $37 an hour
- Administrative experience
- High school diploma or GED
- Older adults
Quick Apply
Office Admin/ Dispatcher
Mr. Rooter of Westchester —Armonk, NY
- $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
- Paid time off
Quick Apply
Business Office Director
Atria Senior Living —Ardsley, NY
- $77,000 - $88,550 a year
- Full-time
- Sales
- Mid-level
- Finance
- Paid holidays
- Health insurance
4d
Office Coordinator
Peter F. Gaito & Associates —White Plains, NY
- $50,000 - $58,000 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
Office Administrator / Office Manager Support
Thistle Interiors Inc. —Congers, NY
- $52,000 a year
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid training
Quick Apply
14d
Construction Office Manager
JJP Contracting Unlimited Inc. —Port Chester, NY
- $27.00 - $32.52 an hour
- Full-time
- Bilingual
- Background check
- Google Workspace
Quick Apply
Front Office Manager
Schulte Hospitality Group —Elmsford, NY
- $67,000 a year
- Weekends as needed
- Background check
- Writing skills
- Basic math
- Paid parental leave
- Paid holidays
Quick Apply
Office Manager
Attention Arc —Irvington, NY
- $50,000 - $55,000 a year
- Hybrid work
- Google Workspace
- Mid-level
- Office
- Commuter assistance
- Health insurance
Quick Apply
21h
Office Manager (Spring Valley Corps)
The Salvation Army Eastern Territory —Spring Valley, NY
- $70,000 a year
- Full-time
- Spanish
- Microsoft Outlook
- English
Office Manager
Almstead Tree and Shrub Care —New Rochelle, NY
- $85,000 - $95,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
Quick Apply

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Manager - Corporate Services

New York Blood Center Inc -
Rye, NY

Apply Now

Job Details

Full-time
$95,000 - $105,000 a year

Qualifications

Vendor relationship building
Communication with suppliers
Vendor relationship management
Contracts
Logistics vendor relationship management
Vendor contract management

Full Job Description

Responsibilities:

The Manager, Corporate Services is responsible for overseeing day-to-day workplace and support operations across the organization, ensuring a safe, efficient, and well-maintained environment for employees, visitors, and business operations. This role manages space utilization and seating coordination, mailroom operations, workplace events and catering, cafeteria and food service vendor management, and regulatory and safety compliance activities.

The ideal candidate is a highly organized operational leader with strong vendor management, facilities coordination, and compliance experience who can effectively balance service delivery, operational efficiency, employee experience, and regulatory requirements.

Workplace & Space Management

Oversee space utilization planning and seating assignments to support operational needs, employee experience, and organizational growth.
Maintain accurate seating plans, occupancy records, and workspace allocation data, including oversight of office assignments and key distribution.
Coordinate office moves, departmental relocations, and reconfigurations with internal stakeholders and external vendors.
Partner with Facilities, HR, IT, and operational leadership to support workplace planning initiatives.
Oversee workplace hoteling operations, including the scheduling and booking of temporary cubicles and office spaces for onsite employees, and coordinate post-use cleaning and readiness of workspaces to ensure a clean, organized, and professional environment.
Manage registration and tracking processes for employee vehicles, EVs, eBikes, and eScooters, including recordkeeping, permit coordination and distribution, and compliance with workplace transportation and safety policies.

Mailroom & Logistics Operations

Manage daily mailroom and distribution operations, including incoming/outgoing mail, packages, courier services, and internal deliveries.
Establish and maintain service standards and operational procedures for mail handling and distribution.
Coordinate with shipping and courier vendors to ensure timely and cost-effective service delivery.
Monitor operational efficiency and identify opportunities for process improvement.
Oversee inventory, distribution, and replenishment of office supplies maintained within the mailroom; coordinate supply orders with the warehouse to ensure adequate stock levels and timely fulfillment of organizational needs.

Event Coordination & Workplace Services

Oversee planning and execution of internal meetings, events, and corporate functions.
Coordinate event logistics, including room and space reservations, catering, room setup, audiovisual support, event breakdown, and post-event cleanup.
Partner with internal stakeholders to ensure events are executed professionally and efficiently.
Manage relationships with event-related vendors and service providers.

Cafeteria & Food Service Management

Serve as the primary point of contact for cafeteria and food service vendors.
Oversee day-to-day food service operations to ensure quality, cleanliness, safety, and customer satisfaction.
Monitor vendor performance against contractual obligations and service level expectations.
Coordinate issue resolution related to food quality, service delivery, sanitation, and employee concerns.
Participate in contract reviews, renewals, and vendor performance evaluations.

Regulatory, Safety & Compliance

Support organizational compliance with applicable workplace safety, health, sanitation, and regulatory requirements.
Coordinate and participate in inspections, audits, and compliance reviews conducted by internal teams and external agencies.
Track, document, and facilitate corrective actions for identified findings and deficiencies.
Maintain accurate compliance records, reports, and supporting documentation.
Partner with Environmental Health & Safety, Facilities, Security, and operational leadership to support workplace safety initiatives and regulatory readiness.

Vendor & Operational Management

Manage third-party vendors and service providers to ensure quality performance and contractual compliance.
Develop and maintain operational procedures, service standards, and workflow documentation.
Monitor budgets and expenses associated with workplace services and vendor contracts.
Maintain accurate filing and recordkeeping systems for contracts, work orders, invoices, vendor documentation, and other operational records.
Identify and implement operational improvements to enhance efficiency and service delivery.

Qualifications:

Education:

Bachelor’s degree in Business Administration, Facilities Management, Operations Management, Hospitality, or a related field preferred.

Related Experience:

Minimum of 5 years of experience in corporate services, facilities operations, workplace services, hospitality operations, or related operational management roles.
Experience managing vendors, workplace operations, and service contracts required.
Experience coordinating audits, inspections, and regulatory compliance activities strongly preferred.
Experience in healthcare, laboratory, corporate campus, logistics, or regulated operational environments.
Knowledge of workplace safety and regulatory compliance standards.
Experience with space planning or workplace management software.
Familiarity with food service operations and vendor oversight.

Knowledge:

Proficiency with Microsoft Office Suite and workplace/facilities management systems.

Skills:

Cultural competency and the ability to communicate effectively in a culturally sensitive manner with both individuals and groups from diverse backgrounds.
Strong organizational, project management, and problem-solving skills.
Excellent interpersonal and communication skills with the ability to interact effectively across all levels of the organization.
Operational Excellence.
Vendor & Contract Management.
Regulatory Compliance.
Customer Service Orientation.
Attention to Detail.
Communication & Collaboration.
Problem Solving & Decision Making.
Organizational & Planning Skills.
Continuous Improvement Mindset.

Abilities:

Ability to manage multiple priorities in a fast-paced operational environment.

Any combination of education, training, and experience equivalent to the requirements above that has supplied the necessary knowledge, skills, and experience to perform the essential functions of the job.

For applicants who will perform this position in New York City or Westchester County, the proposed annual salary is $95,000 p/yr. to $105,000 p/yr. For applicants who will perform this position outside of New York City or Westchester County, salary will reflect local market rates and be commensurate with the applicant’s skills, job-related knowledge, and experience.

Overview:

Founded in 1964, New York Blood Center (NYBC) has served the tri-state area for more than 60 years, delivering 500,000 lifesaving blood products annually to 150+ hospitals, EMS and healthcare partners. NYBC is part of New York Blood Center Enterprises (NYBCe), which spans 17+ states and delivers one million blood products to 400+ U.S. hospitals annually. NYBCe additionally delivers cellular therapies, specialty pharmacy, and medical services to 200+ research, academic and biopharmaceutical organizations. NYBCe’s Lindsley F. Kimball Research Institute is a leader in hematology and transfusion medicine research, dedicated to the study, prevention, treatment and cure of bloodborne and blood-related diseases. NYBC serves as a vital community lifeline dedicated to helping patients and advancing global public health. To learn more, visit nybc.org. Connect with us on Facebook, X, Instagram, and LinkedIn.

Apply Now

Refine Your Search

office administrator jobs in thornwood ny

Manager - Corporate Services

Office Administrator-Bilingual

Trust Office Administrator

Business Office Manager (BOM)

Office Manager

Office Administrative Assistant

Office Manager (On-Site)

Office Administrator

Business Office Director

Office Administrator

Director of Business Services / Business Office Manager

Office Admin/ Dispatcher

Business Office Director

Office Coordinator

Office Administrator / Office Manager Support

Construction Office Manager

Front Office Manager

Office Manager

Office Manager (Spring Valley Corps)

Office Manager

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