Top 455 Program assistant Jobs in Thousand Oaks Ca

Program Assistant (Temporary)
BRIDGES Community Treatment Services, Inc. —Woodland Hills, CA
- $24 an hour
- Full-time
- Background check
- Spanish
- Microsoft Excel
Quick Apply
2h
Dental Front Desk Receptionist and Administrative Assistant
Thousand Oaks Oral Surgery —Thousand Oaks, CA
- $24 - $28 an hour
- 8 hour shift
- Spanish
- Dental office
- Surgery
- Paid time off
Quick Apply
Executive Assistant
Confidential —Santa Monica, CA
- $80,000 - $85,000 a year
- Full-time
- Google Workspace
- Mid-level
- Office
Quick Apply
5h
Insomniac - Executive Assistant
Live Nation —Calabasas, CA
- $25 - $38 an hour
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Research
Executive Assistant
AeroVironment —Simi Valley, CA
- $89,000 - $135,750 a year
- Full-time
- Clean driving record
- Microsoft Outlook
- 5 years
- Paid holidays
- Health insurance
9d
Office Assistant
EPCVIP, Inc —Calabasas, CA
- $30 an hour
- Part-time
- Office
- Administrative experience
- High school diploma or GED
Quick Apply
10d
Executive Assistant
Legal Research —Agoura Hills, CA
- $30 - $35 an hour
- Temporary
- Hybrid work
- Bilingual
- Google Workspace
- Computer literacy
Quick Apply
8d
Senior Administrative Support Assistant
Pennymac —Westlake Village, CA
- $45,000 - $66,000 a year
- Mid-level
- Office
- Organizational skills
- Paid holidays
- Health insurance
House Manager & Family Assistant (with meal prep support)
Sage Haus —Agoura Hills, CA
- $32 - $37 an hour
- Part-time
- Background check
- Spanish
- CPR Certification
Quick Apply
Administrative Assistant
ZS —Thousand Oaks, CA
- Online Application
- Microsoft Outlook
- Mid-level
- Office
- Work from home
- Opportunities for advancement
9d
ASSISTANT PROJECT COORDINATOR
ASPIRE COMMUNICATIONS LLC —Moorpark, CA
- $25 - $30 an hour
- Microsoft Excel
- Microsoft Outlook
- Organizational skills
- Disability insurance
- Health insurance
Quick Apply
Administrative Coordinator- College of Arts and Sciences
California Lutheran University —Thousand Oaks, CA
- $22 - $24 an hour
- Online Application
- English
- Mid-level
- Office
2d
Administrative Assistant
Pepperdine University —Malibu, CA
- $23.61 - $26.00 an hour
- Full-time
- Microsoft Excel
- Mid-level
- Office
Medical Front Office Coordinator-Westlake, CA
WSA Americas —Westlake Village, CA
- $25 an hour
- Administrative experience
- High school diploma or GED
- Clinic
- Paid holidays
- Tuition reimbursement
Quick Apply
Assistant Clinical Research Coordinator - Pediatrics
UCLA Health —Los Angeles, CA
- $30.74 - $49.46 an hour
- Hybrid work
- Word processing
- Computer literacy
- Neurology
10d
Dermatology- Back office Medical assistant
Advanced Dermatology Care —Agoura Hills, CA
- $21 - $27 a day
- Part-time
- Customer service
- Medical-Surgical
- Wound Care
- 401(k)
- 401(k) matching
Quick Apply
Office Assistant
Bevy Flog —Woodland Hills, CA
- $22 - $25 an hour
- Part-time
- In-person
- Entry level
Quick Apply
Administrative Assistant- Camarillo
LORDON MANAGEMENT —Camarillo, CA
- From $3,800 a month
- Full-time
- Writing skills
- No experience needed
- Office
- Health insurance
- Dental insurance
Quick Apply
1d
Project Assistant
BKF —Thousand Oaks, CA
- $70,000 - $90,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Profit sharing
- Paid holidays
Quick Apply
Inventory Support Specialist
Glass House Brands, Inc. —Camarillo, CA
- $23 - $24 an hour
- Weekends as needed
- Background check
- OSHA
- ERP systems

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Program Assistant (Temporary)

BRIDGES Community Treatment Services, Inc.
Woodland Hills, CA

Quick Apply

Job Details

Full-time
$24 an hour
2 hours ago

Qualifications

Spanish
CDL
High school diploma or GED

Full Job Description

Temporary Program Assistant (Full-Time) – Woodland Hills, CA

Position: Temporary Program Assistant
Location: Woodland Hills, CA
Schedule: Full-Time, Monday–Friday, In-Office Position
Hours: 9:00 AM – 5:30 PM (may vary based on program needs)
Duration: Approximately 3 months; assignment may change based on organizational needs
Status: Non-Exempt/Hourly

About the Position

We are seeking a highly organized, customer-service-oriented Temporary Program Assistant to support our outpatient behavioral health program. This position serves as the first point of contact for clients, families, community partners, and staff and plays a critical role in ensuring efficient daily operations.

The ideal candidate is detail-oriented, professional, able to maintain strict confidentiality, and comfortable managing multiple administrative responsibilities in a fast-paced healthcare environment. Experience working in healthcare, behavioral health, social services, or other human service settings is highly desirable.

What We're Looking For:

The successful candidate will demonstrate:

Strong attention to detail and accuracy.
Ability to work independently while collaborating effectively with a multidisciplinary team.
Professional judgment when handling confidential information.
Adaptability and willingness to learn new systems and processes.
A commitment to providing exceptional service to clients and staff.

Important Information:

This is a temporary full-time position expected to last approximately three months, with the possibility of change, depending on program needs and staffing requirements. This position is fully in-office and is not a remote or hybrid role.

Key Responsibilities:

Administrative and Front Desk Support

Greet clients, visitors, and staff in a professional and welcoming manner.
Answer and route incoming phone calls and respond to inquiries.
Provide general clerical, administrative, and office support to the clinical team.
Manage mail, office supplies, records, petty cash reconciliation, and other office operations.
Assist with meeting coordination, scheduling, minutes, document preparation, and electronic signatures.

Psychiatry and Doctor Day Coordination

Coordinate and optimize psychiatry schedules and appointments.
Track client check-ins and assist with same-day follow-up appointment scheduling.
Contact clients regarding scheduled appointments and appointment reminders.
Support communication and scheduling logistics for psychiatric services.
Maintain psychiatry-related records and administrative documentation.

Medical and Pharmacy Administrative Coordination

Facilitate administrative communication with pharmacies, medical providers, and community partners.
Send and receive faxes and other documentation requests.
Ensure compliance with agency policies regarding protected health information and administrative boundaries.
Maintain accurate records and documentation related to care coordination activities.

Client Documentation and Records Management

Assist with client file management and documentation processes, as needed.
Upload, organize, and maintain records within the Electronic Health Record (EHR) system.
Ensure timely and accurate data entry and recordkeeping.

Medi-Cal and Financial Eligibility Support

Assist with gathering documentation required for Patient Financial Information (PFI) forms.
Support completion of initial and renewal PFI processes.
Verify Medi-Cal eligibility through state systems prior to intake and service initiation.
Maintain accurate records related to financial eligibility and client enrollment processes.

Operational Support

Provide clerical support with electronic charts and physical files in accordance with agency procedures.
Serve as a liaison between internal programs and external partners when appropriate.
Perform other related administrative duties as assigned.

Qualifications:

High school diploma required, AA degree or equivalent preferred.
Proficiency in Microsoft Office 365 (Word, Excel, Teams), Adobe, Internet/email applications.
Experience with Electronic Health Record (EHR) systems preferred, or demonstrated high technical aptitude to quickly learn medical billing and charting software.
Experience with an electronic health record application is preferred, but not required.
Strong working knowledge of HIPAA privacy regulations and a strict commitment to maintaining patient confidentiality.
Friendly demeanor with the ability to multitask in a fast-paced environment.
Excellent communication skills with clients, staff, and visitors.
Detail-oriented with the ability to prioritize tasks effectively.
Bilingual in English and Spanish.
Valid driver's license, registration, and insurance.
Ability to pass a physical exam and TB test.
Maintain Department of Justice clearance.

To apply, please submit your resume through Indeed. We are looking to fill this position as soon as possible.

Job Type: Full-time

Pay: $24.00 per hour

Language:

Spanish (Required)

License/Certification:

CDL (Required)

Ability to Commute:

Woodland Hills, CA 91364 (Required)

Work Location: In person

Quick Apply

Refine Your Search

program assistant jobs in thousand oaks ca

Program Assistant (Temporary)

Dental Front Desk Receptionist and Administrative Assistant

Executive Assistant

Insomniac - Executive Assistant

Executive Assistant

Office Assistant

Executive Assistant

Senior Administrative Support Assistant

House Manager & Family Assistant (with meal prep support)

Administrative Assistant

ASSISTANT PROJECT COORDINATOR

Administrative Coordinator- College of Arts and Sciences

Administrative Assistant

Medical Front Office Coordinator-Westlake, CA

Assistant Clinical Research Coordinator - Pediatrics

Dermatology- Back office Medical assistant

Office Assistant

Administrative Assistant- Camarillo

Project Assistant

Inventory Support Specialist

I want to receive the latest job alert for program assistant in thousand oaks ca

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