Top 5 Receptionist / client services coordinator Jobs in Tucson Az

Receptionist / Client Services Coordinator
Harn Legacy PLLC —Oro Valley, AZ
- $20 - $25 an hour
- Full-time
- Computer literacy
- Office
- QuickBooks
Quick Apply
14d
Medical Spa Front Desk Coordinator
Sknrgy Aesthetics LLC —Tucson, AZ
- $18 - $20 an hour
- Email
- Computer skills
- Communication skills
- Entry level
- 401(k)
- Paid time off
Quick Apply
2d
Administrative Coordinator
Center for Life Skills Development, LLC —Tucson, AZ
- From $17 an hour
- Full-time
- Google Workspace
- Microsoft Outlook
- Inventory management
Quick Apply
2d
Veterinary Receptionist (Care Coordinator) - Pet Doctor
PetVet Care Centers —Tucson, AZ
- $16 - $18 an hour
- No weekends
- 18 years or older
- 1 year
- Entry level
- Paid parental leave
- Health insurance
Quick Apply
Client Coordinator - Twin Peaks Veterinary Center
Lakefield Veterinary Group —Tucson, AZ
- $15 - $18 an hour
- Weekends as needed
- Background check
- Computer literacy
- High school diploma or GED
- 401(k)
- Paid time off
Quick Apply

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Medical Spa Front Desk Coordinator
SKNERGY Aesthetics —Tucson, AZ
Answering phone calls, text messages, emails, and online inquiries promptly and professionally. Managing a busy front desk while welcoming scheduled…
$17 - $20 an hour
Quick Apply
2d
Medical Spa Front Desk Coordinator
Sknrgy Aesthetics LLC —Tucson, AZ
1+ years of front desk, receptionist, or customer service experience (medical spa, salon, healthcare, hospitality, or luxury retail preferred).
$18 - $20 an hour
Quick Apply
2d

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Spa Receptionist - Full-Time
Boss Gal Beauty Bar —Columbus, OH
Client touch points include, phone calls, in-person, email and social media messages. Experience in front line guest service (hospitality and retail highly…
From $15 an hour
Quick Apply
6d
Spa Receptionist - Part-Time Weekend
Boss Gal Beauty Bar —Columbus, OH
Client touch points include, phone calls, in-person, email and social media messages. Experience in front line guest service (hospitality and retail highly…
From $15 an hour
Quick Apply
6d

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Receptionist / Client Services Coordinator

Harn Legacy PLLC
Oro Valley, AZ

Quick Apply

Job Details

Full-time
$20 - $25 an hour
14 days ago

Qualifications

Computer operation
Phone communication
Computer literacy
Filing
Customer support
Typing
Clerical experience
Editing
Office phone management
Quality data entry
Customer data entry

Full Job Description

Our growing estate planning law firm is looking for a warm, organized, and dependable Receptionist / Client Services Coordinator.

This position is much more than answering phones. You’ll be the first person our clients interact with, helping ensure every client has a welcoming and professional experience from their first phone call through their office visit.

If you’re someone who enjoys helping people, staying organized, and keeping an office running smoothly, we’d love to meet you.

Responsibilities

Answer incoming phone calls with professionalism and warmth
Schedule consultations and client appointments
Welcome clients into the office
Maintain attorney and conference room calendars
Prepare meeting rooms before appointments
Scan and organize client documents
Process incoming and outgoing mail
Maintain client files and update information in the firm’s case management system
Assist with administrative projects as assigned
Help keep the office organized and running efficiently

Qualifications

Required

Excellent customer service skills
Professional telephone etiquette
Strong organizational abilities
Accurate data entry skills
Dependability and punctuality
Comfortable learning new technology
Ability to multitask while maintaining attention to detail

Preferred

Prior law office or professional office experience
Experience with Microsoft Office and Adobe Acrobat
Experience using scheduling or CRM software

What We’re Looking For

We’re seeking someone who:

Truly enjoys helping people
Is friendly, positive, and professional
Takes pride in being organized
Learns quickly
Pays close attention to detail
Can confidently manage a busy front office

Responsibilities

Greet clients, visitors, and vendors warmly, providing excellent customer service and ensuring a positive first impression.
Manage multi-line phone systems efficiently, directing calls accurately and courteously while maintaining professional phone etiquette.
Handle all front desk duties including scheduling appointments, managing visitor logs, and maintaining a tidy reception area.
Utilize office management software and tools such as Microsoft Office Suite, Google Workspace, QuickBooks, and data entry systems to support daily operations.
Perform clerical tasks such as filing, proofreading documents, organizing files, and managing correspondence to keep the office organized and efficient.
Assist with calendar management and scheduling for team members or executives as needed.
Support bookkeeping activities including basic bookkeeping tasks and record keeping to ensure accurate financial documentation.
Provide administrative support including typing reports, managing emails, organizing meetings, and supporting personal assistant functions when required.
Maintain excellent organization through effective time management skills, prioritizing tasks to meet deadlines consistently.

Experience

Proven office experience in a receptionist or administrative support role with demonstrated proficiency in front desk operations.
Strong computer literacy with skills in Microsoft Office (Word, Excel), Google Workspace (Gmail, Calendar), QuickBooks (preferred), and general data entry capabilities.
Experience handling multi-line phone systems with professionalism and courtesy.
Prior clerical experience including filing, proofreading, calendar management, and customer support is essential.
Familiarity with office management practices such as bookkeeping, time management strategies, and organizational skills is preferred.
Excellent communication skills with a focus on phone etiquette and customer service excellence are vital for success in this role.

Join us to be part of a vibrant team dedicated to delivering outstanding service while supporting the seamless operation of our busy office environment!

Pay: $20.00 - $25.00 per hour

Work Location: In person

Quick Apply

Refine Your Search

receptionist / client services coordinator jobs in tucson az

Receptionist / Client Services Coordinator

Medical Spa Front Desk Coordinator

Administrative Coordinator

Veterinary Receptionist (Care Coordinator) - Pet Doctor

Client Coordinator - Twin Peaks Veterinary Center

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